Slide 1© 2003 By Default! Word Processing & Desktop Publishing Software Business Computer Technology Curriculum Guide 2003

Slide 2© 2003 By Default! Advantages of Using DTP Software  There is more control over the way text is -- _________ and ___________.  DTP can be used to bring lots of different ___________ together on the same________________.  You can import ___________into a DTP document from a scanner, graphics from a drawing package, frames from a video camera and text from a word_______________.

Slide 3© 2003 By Default! Uses of DTP Software  Brochures  Business Cards  Flyers  Letterhead  Newsletters  Newspapers

Slide 4© 2003 By Default! DTP Terms Word Processing- Using the computer to create, edit, proofread, format, and print_______________. Desktop Publishing (DTP)- The use of a personal computer as an inexpensive production system for creating typeset-quality _____________ and ______________

Slide 5© 2003 By Default! DTP Terms Alignment- The way multiple _______of text line up along the left margin, the right margin, or both___________. (see examples on subsequent slides) Justification- The alignment of multiple lines of text along the left margin, the right margin, or both margins. The term ______________often is used to refer to full_____________, or the alignment of text along both margins.

Slide 6© 2003 By Default! All text is lined up at the left margin creating a smooth left margin. This results in a ragged or rough right margin. Left Align, Left Justify, or Flush Left

Slide 7© 2003 By Default! The left and right margin are both ragged or rough. Spacing is equal from the left and right margin. Center Align or Center Justify

Slide 8© 2003 By Default! The left margin is ragged or rough in this alignment. All lines of text end at the same point on the right margin resulting in a smooth right margin. Right Align, Right Justify, or Flush Right

Slide 9© 2003 By Default! All lines start at the same position on the left margin resulting in a smooth left margin. o All lines, that reach the right margin, end at the same position resulting in a smooth right margin. Spacing is adjusted by the computer to make this happen. Justify or Full Justify

Slide 10© 2003 By Default! DTP Terms Font or Typeface- One complete collection of letters, punctuation marks, numbers, and special characters with a _____________and identifiable typeface, weight, posture, and type size. (examples: Times New Roman or Arial) Point- In typography, a __________________unit of measurement. (72 points = approximately 1 inch) Type Size- The size of a________, measured in _________from the top of the tallest letter to the bottom of the lowest letter.

Slide 11© 2003 By Default! DTP Terms Formatting- In a document, formatting includes________, the font and alignment used for text, headers,______, page_________, and the way that numbers are displayed. (setting up the document) Editing- The process of _________a word processing/DTP document to correct spelling, layout issues, and other items to make the document __________appealing.

Slide 12© 2003 By Default! DTP Terms Orientation- The ________or ___________setup of the printed page. Portrait- The ________printing orientation for a page of text in which the _______of the page is greater than the________. Landscape- A page layout in which text and/or graphics are printed _______the long _________ of the page.

Slide 13© 2003 By Default! DTP Terms Word Wrap- A feature that causes the word __________to force all text to _____within the defined margins. When you fill one line with text, the word processor automatically jumps to the next line. You do not have to press enter at the end of each line. WYSIWYG- Acronym for what-you-see-is-what-you-get, meaning items are printed as they _________on the screen.

Slide 14© 2003 By Default! DTP Terms Templates- A document that includes the _______needed to _______standardized documents. (examples: résumé, calendars, letters)

Slide 15© 2003 By Default! Basic word processing and desktop publishing documents Use the FBLA Format Guide for setting up the basic word processing documents. The FBLA Formatting Guide is available from:

Slide 16© 2003 By Default! Academic Reports

Slide 17© 2003 By Default! Business Letters Top Margin: 2”-2 ½” (depends on letterhead) Side Margins: 1” Bottom Margin: 1”

Slide 18© 2003 By Default! Business Letters  A formal business letter is a correspondence sent from a business to another __________or to an individual. The person writing the letter is speaking on behalf of the business on a business-related topic rather than as an individual.  Because letterhead stationery is used, the return address is not keyed.  The inside address begins with the most specific _____________on the first line and each line becomes more general in nature.

Slide 19© 2003 By Default! Business Letters  The signature block appears a quadruple space (QS) below the complimentary_____. The writer’s title should be keyed following a comma on the same line as his/her name, or it can be keyed a _______space (SS) below his/her name.  Reference initials are used when someone other than writer prepares a letter. ___________letters are used.  Enclosure, copy, and postscript notations appear a double space (DS) below the reference__________.

Slide 20© 2003 By Default! Two-Page Business Letters  At least two lines of the body must be carried to the second page.  The second page requires a ________that consists of the addressee’s name, the page number, and the _______of the letter. (see next slide for examples)  Top margin on second page is 1”. All other margins follow first page.  Second page is never keyed on letterhead. The paper should be of the same color and _________as the letterhead.

Slide 21© 2003 By Default! Two-Page Business Letters Single-Line Heading Multiple-Line Heading Mr. Bud Lanning 2Current Date Mr. Bud Lanning Page 2 Current Date

Slide 22© 2003 By Default! Minutes Top Margin: 2” Side Margins: 1” Bottom Margin: 1” Double space between headings and information. Single space information paragraphs. Quad Space between adjournment statement and keyed signature line

Slide 23© 2003 By Default! Note that formatting guidelines may change depending on business and location. For class, all documents are to be formatted according to the FBLA Formatting Guide.