Federal Acquisition Service U.S. General Services Administration Improving Agency Internal Reuse of Property Mark Brantley Utilization and Donation Program Manager Property Management, GSA Atlanta, GA May 04, 2010

Authorities  Title 40 USC 524(b)(1) “reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase”  41 CFR “You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”

Internal Screening Definition  Screening  Searching  Selecting  Internal  Within your own agency

Internal Screening How?  Circulate hardcopy lists  Copies get lost  “Sits” on someone’s desk  Wasted paper/trees to print copies  s  “Buried” with other s  Nuisance  Automated system  Everyone within the agency can screen  Overcomes the problems of hardcopy lists and s

FEDERAL DISPOSAL PROCESS Graphic Display EXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

FEDERAL DISPOSAL PROCESS Systems EXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

AAMS Definition  AAMS  Agency Asset Management System Developed by GSA for Agency use  An automated internal screening system for property no longer required Report Search Select Transfer

AAMS GSAXcess  AAMS  Fee for Service  Internal screening module  GSA does not broker  Agency owns system  GSAXcess  No charge  External creening module  GSA brokers  GSA owns system

AAMS Access gsaxcess.gov

AAMS Access

AAMS Reporting

AAMS Searching

AAMS Searching by Category

AAMS Searching by Criteria [AAC]

AAMS Requesting

AAMS Transfer Document  Process  User requests item(s)  System s transfer order to Approving Official  Approving Official Signs Transfer Order  Approving Official faxes or s signed Transfer Order to Reporting Activity and arranges for pickup  Reporting Activity transfers item(s) in the system to the selected freeze activity

AAMS System Transfer – Request Alert

AAMS System Transfer -- Access

AAMS Pending Requests

AAMS Transfer one Item Successfully

AAMS Additional Features  Delete Freeze  Recall of Items Transferred  Wish List

Customization Owners  Current Owners  Department of Energy  Department of Commerce  Department of Veterans Affairs  Department of Agriculture  General Services Administration

Customization Owners  Screening Period  DOE Days 1-5: Reporting Bureau Days 6-12: Remainder of DOE for all items except ERLE Days 6-19: Remainder of DOE for ERLE items  DOC Days 1-7: Reporting Bureau Days 8-15: Remainder of DOC  USDA – 15 Days  DVA – 10 Days  GSA – 5 Days _____________________________________________  DOE Normal Items [Roll over to GSAXcess] Sensitive Items [Get dropped] Economic Development Items [Get dropped] ERLE Items [Get rerouted]

Customization Your Agency?  Let’s talk it over  Hear what we have to offer  We will build in your special needs

Customization Your Agency?  GSA Points of Contact  Bill Kemp Director, Utilization and Donation Program Div. (703)  Roman Marciniak Project Manager (703)

What does AAMS stand for? 1.Automated Asset Management System 2.Agency Asset Management System 3.Agency Automated Management System 4.Automated Agency Management System

What does AAMS stand for? 1.Automated Asset Management System 2.Agency Asset Management System 3.Agency Automated Management System 4.Automated Agency Management System

What does “screen” mean? 1.Search 2.Select 3.Search and Select 4.Determining what you want by eliminating what you don’t want

What does “screen” mean? 1.Search 2.Select 3.Search and Select 4.Determining what you want by eliminating what you don’t want

AAMS screens: 1.Unrequired property 2.Excess property 3.Surplus property 4.All of the above

AAMS screens: 1.Unrequired property 2.Excess property 3.Surplus property 4.All of the above

Internal screening is: 1.The first step in the Federal Disposal Process 2.The second step in the Federal Disposal Process 3.The third step in the Federal Disposal Process 4.The fourth step in the Federal Disposal Process

Internal screening is: 1.The first step in the Federal Disposal Process 2.The second step in the Federal Disposal Process 3.The third step in the Federal Disposal Process 4.The fourth step in the Federal Disposal Process

Which statement is true? 1.GSA does not charge agencies money to develop AAMS 2.AAMS is an internal screening module 3.GSA signs transfer orders generated by AAMS 4.GSA owns AAMS

Which statement is true? 1.GSA does not charge agencies money to develop AAMS 2.AAMS is an internal screening module 3.GSA signs transfer orders generated by AAMS 4.GSA owns AAMS

Customization of AAMS applies only to screening time 1.True 2.False

Customization of AAMS applies only to screening time 1.True 2.False