Challenge of Tracking Hazardous Chemicals: ChemTracker Solution

ChemTracker Solution Overview Reasons for Managing Chemical Inventories ChemTracker Design and Functions Specific Applications ChemTracker – Strategic Evolution

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 3 Why Manage Chemical Inventories? Safety First ! Safety Training Regulatory Compliance & Reporting Hazmat Resource Management Capital Project Planning – UFC/UBC design Reduce overall hazard load and risk Emergency Response

Where to Start? What to Consider … © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 4

Relatively Easy ? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 5

Or Here? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 6

Or Here? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 7

Where to Start??? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 8

Facility Considerations – This? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 9

Or This?? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 10

Where to Start … Organizational Factors – regardless of what system is selected Establish management commitment Determine which department/unit will have oversight Convene working group inclusive of end users Develop a policy for inventory management Appoint a local system administrator(s), e.g. ChemTracker Administrator © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 11

Setting Up an Inventory System Determine … Regulatory drivers and best management practices Which fields of data are to be collected Who will collect or validate the data: –Centralized team? –Lab personnel? –Student assistants? Means of collection: –Spreadsheet by hand? –Laptops or tablet computers? –Barcodes scanners? © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 12

Setting Up an Inventory System Determine scope of collection: –Whole campus or phased? –All containers or some quantity threshold and above? –Hazwaste items, radioactive materials? Determine frequency of inventory data updates Access other existing databases: –HR - faculty and staff lists –Facilities, space, buildings list © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 13

Setting Up an Inventory System Populate the database: whole campus or phased? Assignment of Roles: access and permissions Identify departments/units for initial implementation Train users Assess progress © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 14

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 15 The higher education collaborative for chemical inventory management and reporting ChemTracker

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 16 The ChemTracker Consortium Vision Universities, colleges, and not-for-profit organizations joining together to develop a chemical inventory management solution for academia. Goals: –Develop a community to address compliance and safety issues –Work with other groups and agencies to ensure regulatory requirements are appropriate for academia, e.g. CERS-BUG Benefits: –Use of ChemTracker and access to user community –Support, training, and shared experiences –A forum to share EH&S compliance issues and best practices

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 17 Higher Education Consortium Members Boston College Carnegie Mellon University Chapman University City University of New York Columbia University of New York Desert Research Institute, Nevada Eastern Virginia Medical School Harvard University Ithaca College La Sierra University Massachusetts Institute of Technology Michigan Technological University New York University Northwestern University Penn State University Rochester Institute of Technology Stanford University St. Francis College St. John's University of New York St. Jude Children’s Research Hospital SUNY Fredonia Texas A & M Health Science Center Texas Christian University The Scripps Research Institute, CA The Scripps Research Institute, FL U.C. Santa Cruz University of Nevada – Reno University of Redlands Vanderbilt University Weill Cornell Medical College West Texas A&M University

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 18 CUNY Consortium Members John Jay College of Criminal Justice Kingsborough Community College LaGuardia Community College Lehman College Medgar Evers College New York City College of Technology Queensborough Community College Queens College The CUNY School of ProfessionalStudies The Graduae Center York College Baruch College Borough of Manhattan Community College Bronx Community College Brooklyn College City College City University School of Law College of Staten Island Hostos Community College Hunter College

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 19 Why Was It Developed? Stanford is a small city …

Why Was It Developed… Campus with large infrastructure Instructional and research facilities 665 major buildings: 264 buildings with chemicals in 2,615 rooms Typical wide variety: 15,010 different chemicals, 250,089 separate containers. © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 20

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 21 What is the ChemTracker System? A web-based relational database application to record, track, and report hazardous chemical inventories

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 22 Design Concepts Database (Oracle) application, supported and maintained by Stanford Web-based, hosted solution: minimal local IT resources required CT staff provides technical customer support, data backup and recovery, system upgrades, etc. Seamless upgrades, no workstation installations are needed.

ChemTracker Key Features Reference Database – linked to classification Inventory Regulatory Reports –RTK reports –Life Safety Boxes –UBC/UFC –CFATS screening © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 23

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 24 Reference Database: 34,333 classified materials, 99,664 synonyms

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 25 Sums aggregate quantities by chemical owner, rooms, control areas, buildings, and across entire campus

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 26 Generates many common regulatory reports: HMIS/HMMP, NYC-RTK, CFATS screen, UBC/UFC, HazCom, etc.

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 27 What can ChemTracker do?

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 28 Manage Inventory by Chemical Owner

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 29 Manage Inventory by Storage Location

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 30 Manage Inventory by Material – Detail Screen

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 31 Manage Inventory by Hazard and Regulation

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 32 Simplify Adding Inventory – Pick List

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 33 Simplify Editing Inventory – Edit-in-Place

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 34 Look Up by Product Number

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 35 Provide Chemical Safety Information: ChemInfo

Link to MSDS repositories

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 37 Provide Storage Compatibility Guidelines

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 38 Run Mass Quantity Reports

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 39 Life Safety Box Reports – Door Placards Canyon, Bryce

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 40 Barcodes

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 41 Floor Plans – Stanford University Application Canyon, Bryce

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 42 Copy Lists to Excel on a PC

On-line Documentation

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 44 Provide Different Types of Access Fine level of granularity

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 45 ChemTracker’s Regulatory Standard Reports Hazardous Materials Management Hazardous Materials Business Plan (federal SARA Title III reports). AKA: Hazardous Materials Storage Permit Ordinance, and Federal Emergency Planning and Community Right to Know Act (EPCRA) State and Federal Risk Management Plans under Section 112(r) of the Clean Air Act Occupational Health Regulations OSHA Hazard Communication Particularly Hazardous Substance 29-CFR select carcinogen (in progress) Fire and Life Safety Codes Building Code Hazardous Material limits Fire Code Hazardous Material limits Homeland Security DHS CFAT Screening Other Environmental Regulations Report of Carcinogen Use, Prop 65 (Calif.) Air Quality Management District, Federal Minimum

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 46 Federal Regulations for Which You Can Run Ad Hoc Reports DOT –Hazard Class –Packing Group EPA –40 CFR 372 –40-CFR-63 HAP –40-CFR-68 Flammable Release –40-CFR-68 Toxic Release –CERCLA –DOT A –DOT-INHAL. –E.H.S. 40 CFR 355 –E.H.W. –EPA AIR –SARA 313 –312-D, 312-F, 312-I, 312-P, 312-R –RCRA –RCRA Hazards National Toxicology Program (NTP) –Known Carcinogen 11th Report Centers for Disease Control –BIOTOX Fed OSHA –Class I form explosive levels without concentration Uniform Fire Code NFPA-704 System International Agency for Research on Cancer (IARC)

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 47 Local Regulations for Which You Can Run Ad Hoc Reports California –Office of Emergency Services –RCRA/Cal –CA PEST –BAAQMD –CAA SC 112 –DHS-WATER –DIR. LST –MAX-CONTAM –PROP65CARC and Delisted –PROP65REPR and Delisted –AB1803 –AB1807 –AB2588-All –RCRA/Cal, Waste Nevada –WCAQMD Reno, US EPA City of New York –RTK –EHS-355

ChemTracker Strategic Evolution Strategic Planning for Major Upgrade to ChemTracker Functional Requirements Focus on Reporting Improvement of User Interface Application Program Interfaces Incorporation of broadly beneficial functions © Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 48

Business Benefits of Consortium-Wide Approach Writing code for ChemTracker that avoids customization has many benefits –All members have access to all functionality –Members can mutually benefit from practices and models that become part of ChemTracker –Single product code base enables better support, faster bug fixes, and faster installation of product upgrades –Having one ChemTracker aids faster product cycles A modular implementation approach –Faster release of individual components than entire software package

© Stanford University ChemTracker SM is a registered Service Mark of the Board of Trustees of Leland Stanford Junior University 50 Thank You! Please send questions and comments to R. Kevin Creed Manager, ChemTracker Program