Consideration Of Updates And Additional Revisions To Procedures For Conducting Board and Committee Activities Board Item # 2

Updates To reflect changes in terminology ex) the Board has an Executive Director, not a CEO Changes in Committee Names ex) No Administrative Committee currently Additional process developed over the years ex) BAWDS system, Titles to be used None of these proposed updates would change the manner in which the Board and its Committees currently operate.

Additional Potential Revisions Issues have come up from time to time Dealt with on a case-by-case basis Robert’s Rules are not always relevant for an entity like the Board Many rules depend upon preferences Additional potential procedures to address the types of issues that have come up Provide clarity in advance for all parties

Additional Revisions (con’t) Proposed additions reflect the most recent Board practice The Board has full latitude to modify these procedures in whatever manner it deems appropriate Would remain free to modify these procedures in the future.

Additional Revisions (con’t) Robert’s Rules as a Guide Types of items eligible for Consent Agenda Pulling Items From Consent Pulling Items From the Agenda Continuation of Items

Additional Revisions (con’t) No Action on Items Direction to Staff Finalizing Resolutions Reconsideration of Items Procedure under public comment Others to add?

Other Relevant Procedures Not be part of the meeting procedures, but applicable: PRC regarding Board Authority (40400 – 40511) Ex Parte Procedures Agenda Template Sample Titles Bagley-Keene Open Meeting Act Board Delegations to Executive Director

Additional Update to A.4.a. Board “Action Items” If the Board has appointed committees, all Board action items shall first be reviewed by the appropriate committee. However, if the Chair believes that an item would be best heard directly by the Board, and the Committee Chair consents, the matter may be placed on the Board’s agenda without prior review by the appropriate Committee.

Additional Update to A.4.b. Board “Action Items” If the appropriate committee is not clearly ascertainable by the nature of the item, the Board Chair shall decide assignments and notify Board Members as appropriate. If there is no appropriate committee, the matter may be placed on the Board’s agenda without prior review by the appropriate Committee.

Additional Revision To K. Reconsideration The vote on the previously approved item has not been carried out yet.

Additional Update to D.2.d, Consent Items To remove an item from the Consent Agenda, the Chair, an individual Board Member, or a member of the public shall make a request that the item be pulled from the consent agenda to allow for further discussion.