Visitex – Touch Touch-screen based Visitor Management Kiosk © 2010 Scrum System P Ltd. All rights reserved.

Visitor Management – Why ? © 2010 Scrum System P Ltd. All rights reserved. Type of individualKnowledge about the individual from a security point of view Duration within the premise Security Threats Perception EmployeesBackground CheckEvery day till the tenure ends Nil Temporary WorkersPartial – Contractor details are available Short Duration from a week to couple of months. Mild VisitorsAlmost NilFew hoursHigh Various individuals who enter and exit an office premise ….. Hence it is necessary to monitor the Visitors about whom the security knows nothing and who visits only for few hours …..

Manual Visitor Management Usually done by using a paper & pen. In case of real crisis it is virtually impossible to dig the data. Easy to Manipulate © 2010 Scrum System P Ltd. All rights reserved.

Computerised Visitor Management A computerised visitor management streamlines the entire process. Also creates a tech savvy corporate image. Reduces the burden on the reception to call & confirm every visit. © 2010 Scrum System P Ltd. All rights reserved.

Present Visitor Management Solutions Unfortunitely many so called visitor management system are a complex programs It is a maintenance nightmare due to non- standardized hardware & peripherals. Requires training efforts © 2010 Scrum System P Ltd. All rights reserved.

How Visitex – Touch helps in automating Visitor Management ? © 2010 Scrum System P Ltd. All rights reserved.

Step # 1 – Intimate the reception about the visitor The user sends a mail to the KIOSK with details about the visitor. Kiosk entertains s only from employees ….. © 2010 Scrum System P Ltd. All rights reserved.

Step # 2 Visitor gets an invite The KIOSK receives the mail and sends an Invitation with an appointment number to the visitor, which is also shown as a barcode. © 2010 Scrum System P Ltd. All rights reserved.

Step # 2 Visitor gets an SMS invite If the visitors mobile number is provided then an SMS invite can also be sent to the visitor © 2010 Scrum System P Ltd. All rights reserved.

Step # 3 Physical ID verification at the gate When the person visits, this is checked against a some proof like Driver License, Voter Card etc. and on confirmation the visitor is requested to proceed towards the KIOSK © 2010 Scrum System P Ltd. All rights reserved.

Steop # 4 – Approach the Kiosk ! © 2010 Scrum System P Ltd. All rights reserved.

Step # 5 – Show the barcode from invite to the Kiosk The visitor flashes the barcode in front of the barcode reader. The Kiosk automatically takes the photograph and directly prints a badge ! © 2010 Scrum System P Ltd. All rights reserved.

Step # 6 – Kiosk takes Photograph © 2010 Scrum System P Ltd. All rights reserved. Kiosk will take six photographs & would ask to select the best photograph. This ensures that properly frames photograph is selected. In case all six photographs are not good one can repeat the performance !

Step # 7 – Badge is printed ! © 2010 Scrum System P Ltd. All rights reserved. Badge is printed with the details of the visitor and a photograph !

Visits without appointment …. Step # 1 : Ask Name © 2010 Scrum System P Ltd. All rights reserved. Step # 2 : Ask OrganisationStep # 3 : Ask to meet Step # 4 : Take PhotographStep # 5 : Badge is printed

While leaving the premise Just flashes the badge against the barcode and the check out is recorded ! By following this process one can ensure that every visitor has left the premise. © 2010 Scrum System P Ltd. All rights reserved.

Benefits & Advantages Enhanced safety by confirming against physical ID, almost like an Airport entry. SMS also carries the name of the visitor which can be confirmed. © 2010 Scrum System P Ltd. All rights reserved.

Benefits & Advantages Badge creation time is less than 5 seconds. No waiting at the lobby to get in. Overall creates a welcome feeling for the visitor. © 2010 Scrum System P Ltd. All rights reserved.

Benefits & Advantages Running cost of around 10 paise per badge ! It is a thermal printer & hence the life of a badge is less, so possibility of reuse is very less. © 2010 Scrum System P Ltd. All rights reserved.

Benefits & Advantages Operator Training is not required. No operator required – a huge cost saving. © 2010 Scrum System P Ltd. All rights reserved.

Benefits & Advantages Various reports can be sent via at a specific time. Hence the security head will get all the update via . Similarly certain reports can be pulled from the Kiosk so it is possible to get the currently inside visitors in case of emergency. © 2010 Scrum System P Ltd. All rights reserved.

Thank you ! Any questions ? You can contact me on [ ] or Visit us at © 2010 Scrum System P Ltd. All rights reserved.