CIHR Information Session Thursday, January 13, 2011 MDCL pm AGENDA 1:00 pmWelcome—Introduction – Dr. S.M. Collins, Assoc. Dean Research 1:20 e-Approval for CIHR Operating Grants Competitions – Lisa Hodge, Sr. Advisor, CIHR 1:45Coffee Break – light snacks and refreshments 2:00Tips on Grant Writing – Gerry Wright 2:45Q&A - CIHR Panelists Open dialogue – past/present grantees &Peer Review Committee Members* 6 panelists:Stephanie Atkinson- Clinical Investigation A Mohit Bhandari Lori Burrows- Microbiology & Infectious Dis. Warren Foster- Clinical Investigation A Suleiman Igdoura- Genetics Colin Nurse 3:50Closing Remarks—W. Hollinshead, Manager HRS *a list of CIHR Peer Review Committee Members from the last three years is available upon request ; review past and present CIHR Peer Review Members at the CIHR website

McMaster University 2011 CIHR Information Session

INTRODUCTION Lisa Hodge, Sr. Grants Advisor, CIHR ext Highlights of Materials to be presented:  Updates- Admin, Policy, Process  e-Approval- on Research NET  What do you need to do? -process changes -non-FHS faculty  What HRS/ROADS needs from applicant

CIHR UPDATES- Administrative Changes ADMIN Changes: ALL Research NET-application are ALL now submitted online Signature pages-eliminated signatures for NPI (electronic signature is your consent) -no institutional signatures for co-app' s -signatures pages no longer sent to CIHR (must be uploaded as pdf to application) NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST NOTE: e-Approval— online tool used for Operating Grants only

Institute signature here

POLICY Changes: Equipment-definition; not funded through Operating Grants Acceptable Attachment Format -dictates format of ALL uploaded pdf documents Research Outputs Policy Open access via Pub Med Canada McMaster repository Neera Bhatnagar, Reference Librarian Zero Tolerance CIHR UPDATES-Policy Changes

Equipment (or Materials and Supplies?) “Definition of Equipment” Effective August 1, "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“ ALL 3 conditions must be met for an item to be considered equipment: nonexpendable tangible property; and, useful life of more than 1 year; and, a cost of $2,000 or more. To be considered materials or supplies an item must meet only 1 of the following: expendable tangible property; or, useful life of 1 year or less; or, a cost of less than $2,000. For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year. “Definition of Equipment” Effective August 1, "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“ ALL 3 conditions must be met for an item to be considered equipment: nonexpendable tangible property; and, useful life of more than 1 year; and, a cost of $2,000 or more. To be considered materials or supplies an item must meet only 1 of the following: expendable tangible property; or, useful life of 1 year or less; or, a cost of less than $2,000. For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year.

CIHR Policy on Access to Research Outputs New requirements for recipients of grants awarded after Jan. 1, 2008: 1.All research papers funded by CIHR must be freely accessible through the publisher’s website or an online repository within six months of publication 2.Grant recipients must deposit biomolecular data (e.g. gene sequences, protein interactions) into the appropriate public database immediately upon publication of research results ; retain original data sets for a minimum of five years 3.Eligible “other” expense—dissemination costs in application budgets 4.Acknowledge CIHR funding reference number (FRN) in peer-reviewed publications News on PubMed Canada Open Access Policy: Neera Bhatnagar, Reference Librarian, ext Research Outputs

Zero Tolerance  Incomplete applications will be withdrawn  Eligible institutions—HHSC has no signing authority  Eligible Applicants and CO-PI’s-staff/trainees  Missing signatures—sig’s still required; not sent in paper form by mail to CIHR—must upload pdf file  Updated “validated” Common CV required What we know so far: What we don’t know yet? Call Lisa Hodge ext for clarification

PROCESS Changes: RCT included in Operating grants competition -same deadlines but some differences in format e-Approval— online tool used for Operating Grants only NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST CIHR UPDATES-Process Changes

RCT included in Operating grants Outline stage of RCT was eliminated to streamline process for Clinical Trials -get $$$ to researchers faster and reduce administration and paperwork Since Fall 2009 Operating grants include RCT applicants - if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee  some specific Heading requirements for application if submitting to RCT Outline stage of RCT was eliminated to streamline process for Clinical Trials -get $$$ to researchers faster and reduce administration and paperwork Since Fall 2009 Operating grants include RCT applicants - if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee  some specific Heading requirements for application if submitting to RCT

e-Approval and Research NET  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty ALL institutions are on e-Approval since Fall 2009 Operating grants competition

Timeline for CIHR Operating Grant February 1, 2011 Registration* deadline for Research NET by 8:00 pm EST February 2 receipt of HRS Internal deadline for Application review February 2 Arrange Mandatory (not mandatory for non-FHS faculty) Peer Review February 2 Arrange Mandatory (not mandatory for non-FHS faculty) Peer Review February 21 HRS Deadline for INTERNAL review; Hit ‘SUBMIT ’ ;Paperwork due February 26 Last day –for HRS to review and return online applications to Research NET March 1—FINAL Deadline Hit ‘SUBMIT’ 4:00pm EST** ; completed sig. pg’s uploaded as pdf file to online submission July 1 CIHR Announcement of OOG competition results * If you do not Register, you can NOT submit a full Application **NOTE: CIHR has a new deadline of 8:00 pm EST—no longer midnight!!! Allow days to complete the Peer Review process

Registration on Research NET: Registration is mandatory if you are planning on submitting a full Application - Registration requires a CIHR PIN; new applicants must request a PIN -Registration signals the work flow process between institution and CIHR All information provided to CIHR at registration can be revised in the full application Except: Name of Nominated Principal Applicant Project Title Chosen Peer Review Committee Step-by Step e-Approval: Registration to Application stage

Registration on Research NET starts the e-Approval process Yellow highlighting indicates where action or attention is required

NEW! CIHR Deadline time change Effective January 2011 for ALL Research NET submissions 16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition 16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition

Mandatory Peer Review (FHS only)*: Peer Review Feedback Form (PRF)  Peer Review Facilitator arranges Peer Review  sign off required, by internal deadline, prior to HRS review  institutional signature not possible without it PRF and Health Research Services (HRS) **receipt of PRF from researcher signals HRS online review of Application: - , hand delivered, or faxed signed PRF *Non-FHS are exempt but may arrange peer review through ROADS office - contact Catherine Ahern, Sr. Advisor, or ext. Get started on Peer Review! **review begins when signed PRF and signed HRS Checklist are received AND applicant CONCURRENTLY hits “SUBMIT” on Research NET

Peer Review Facilitator Contacts For Faculty of Health Sciences Applicants ONLY

Non-FHS Faculty requirements For non-FHS applicants, please submit: a draft of entire application-including budget and budget justification a ROADS or faculty signature Form signed by Department Chair and Faculty Dean the signature page of the Research NET application form to: Catherine Ahern, Senior Advisor, Research Office for Administration, Development & Support (ROADS), or ext , by February 18, Please contact Catherine if you have any questions or concerns regarding the institutional signature process. NOTE: ALL Faculty must hit “SUBMIT” online for the INTERNAL deadline of February 21, :00 PM EST set on Research NET --Internal review cannot proceed without paperwork received and signature pages cannot be returned prior to meeting the internal deadline submission requirement-- Please contact Lisa Hodge in HRS if you have any questions or concerns regarding program eligibility or application requirements.Lisa Hodge

HRS Internal Review Deadline: Feb 21st  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate with comments/suggestions will be sent to the applicant  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate with comments/suggestions will be sent to the applicant INTERNAL Review Deadline is set on Research NET by HRS

Internal Review: Common Issue (to Avoid)  Format  Budget  Eligibility  Signature pages  Missing the INTERNAL review deadline  Format  Budget  Eligibility  Signature pages  Missing the INTERNAL review deadline

Summary of Process Changes Please keep in mind that is a relatively new process; process will need to flex Planning is required -Research NET Registration stage starts the process -Peer Review must be complete prior to HRS review -signed PRF delivered to HRS will solicit review process -ALL applicants are subject to INTERNAL review Review is online via Research NET -HRS can review at Application stage (viewing only) -online but cannot alter your application -submissions via Research NET are to McMaster (HRS) -submission via Research NET is confirmed by -new deadlines are set/re-set by HRS with e-Approval finalized by HRS via Research NET online tool

REQUIRED PAPERWORK: What HRS needs from ALL applicants by the INTERNAL DEADLINE  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist - (depending on faculty; non-FHS do not require HRS Checklist) signed PRF Form (FHS Faculty only)** Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist - (depending on faculty; non-FHS do not require HRS Checklist) signed PRF Form (FHS Faculty only)** Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible * PRF Form is not required for non-FHS faculty

WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline Signature Form/Checklist for non-FHS may vary slightly by faculty

Current funding opportunities recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOppshttp:// recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOpps Grants and Awards Guide Visit us often at For further assistance contact Lisa Hodge at ext. Helpful CIHR Links These materials are available at