No Place Like Home Rapid City Evaluation Training

General Staff Survey Please open your browser to: Read the informational page, and if you agree to take the survey, please click “Next” to begin All of your responses are CONFIDENTIAL It should take approximately 15 minutes to complete

NPLH Summary Evaluation of three child welfare agencies’ use of family meetings –Process What does practice look like? Tools: focus groups, observations, surveys –Outcomes Child welfare placements (number and type), re- reports, recurrence of maltreatment, etc. Family functioning and protective factors Satisfaction and service provision Tools: administrative data, surveys

Your role… Is critical! To provide data and feedback about your experience working in child welfare and with family meetings –As part of a federally-funded study that will be disseminated nationally To invite families to participate, so that they can provide data and feedback about their experience To participate in the feedback loop – ongoing communication

WhoWhat is the value? …the fieldResearch is mixed and the evidence-base of FGDM is moderate—more research is needed Additional research can support the national spread of family meetings or suggest the need for alternative practices …familiesFamilies receive interventions with known effectiveness Opportunity for families to provide input about their experiences with CPS What’s in it for…?

WhoWhat is the value? …CPS Staff and Agencies (You!) Accountability. Opportunity to get input from staff who know the most about the families (You!) Knowledge of effectiveness of family meetings can increase investment in the practice Visibility and respect for advancing the field and systematically examining internal practices Increased knowledge about the use and potential of evaluation Results can impact system and practice change What’s in it for…?

Human Subjects Overview –History of human subjects research –Historical laws and documents protecting human subjects –Your role in protecting the rights of participants*

Human Subjects History Before there were human subjects protections: Nuremberg (1930’s – 1940’s) –Concentration camp prisoners, twins Willowbrook Hepatitis Study (1956) –Mentally retarded, institutionalized children Brooklyn Jewish Chronic Disease Cancer Study (1963) –Poor, eldery San Antonio Contraception Study (1971) –Mostly poor, women Tuskegee Syphilis Study ( ) –Poor, black males

Human Subjects History Attempts to protect human subjects: The Nuremberg Code (1947) –Informed consent. Benefits outweigh risks. Voluntary participation. Declaration of Helsinki (1964…2000) –“Concern for the interests of the subject must always prevail over the interests of science & society” National Research Act (1974) –Tuskegee  Institutional Review Board (IRB) approval required if getting U.S. Dept. of Health and Human Services funds The Belmont Report (1979) –“Justice, beneficence, respect for persons”

Our Role Our Role in Protecting Participants Rights Give participants all the information that they may need to make an informed decision. Ensure that participants understand the information Give participants an opportunity to consider involvement in the project on an initial and ongoing basis

News You Can Use What’s important to know: –Risks to you personally are minimal –There are potential benefits to children, families, and to staff in the agency –Your participation is voluntary Privacy and Confidentiality –All survey information is confidential and used only for the study –Survey data is maintained by Kempe Center NPLH evaluation team –Individually identifiable information will NOT be shared outside of the NPLH evaluation team

Evaluation Terms Evidence-Based Practice Confidentiality vs. Anonymity Bias Model Fidelity Validity Qualitative vs. Quantitative methods –Depth vs. Breadth

Evaluation Design - SD General Staff Survey Families meet eligibility criteria and are notified about the study; Caregiver Survey Meeting participants notified about the study; Fidelity Survey Follow Up Survey Case-Specific Questionnaire Right now Original study cases: IFA specialist makes FGC referral at transfer to Ongoing (in-home services) FGC 1-2 months post-FGC Ongoing case closure/transfer to out-of-home services Concurrent Planning Cases: Ongoing specialist makes FGC referral for cases where reunification within 6 months is likely (out-of- home services). Ongoing case closure or TPR

NPLH Surveys 1.General Staff Survey 2.Caregiver Survey 3.Meeting Fidelity Survey a)Participant b)Coordinator 4.Case-Specific Questionnaire 5.Follow-Up Survey a)Caregiver – Intervention b)Caregiver – Control c)Meeting Participant

Surveys that are distributed TO you General Staff Survey –All staff who have a role in the evaluation (family service specialists, coordinators, supervisors) Coordinator Meeting Fidelity Survey –Coordinators only Case-Specific Questionnaire –Ongoing specialists only

General Staff Survey Purpose: –To understand more about: Who utilizes family meetings in CPS How much experience staff have with family meetings How staff perceive family meetings The context in which meetings are happening. –We can use this information to inform our process and outcome evaluations

General Staff Survey Who? You! –IFA and Ongoing specialists providing in- home services –Family meeting coordinators –Supervisors of both When? Now How? Via Survey Monkey

Coordinator Fidelity Survey Purpose: –To understand more about: How, why, and when FGCs are used Who is invited to and who attends FGCs Other characteristics of family FGCs –Fidelity –Logistics –Meeting fidelity is part of our process evaluation

Coordinator Fidelity Survey Who? Meeting coordinator When? After the FGC –Once back at your desk/computer (same day or day after) How? Via Survey Monkey

Case-Specific Questionnaire Purpose: –To understand more about: What services in-home families receive Are services provided impacted by family meetings? –Services provided is one of our outcome evaluation variables

Case-Specific Questionnaire Who? Ongoing Family Service Specialists When? At case closure OR transfer from in-home services to out-of-home services (foster care, kinship care, etc.) OR TPR –Transfer does NOT mean voluntary placements –It does mean a formal or legal change in custody How? Via Survey Monkey –We will send you a ‘tickler’ or reminder

Surveys that are distributed BY you Caregiver Survey –By IFA or Ongoing family service specialists –At face-to-face meetings with family –At point of referral for an FGC Participant Fidelity Survey –By coordinators –At NPLH FGCs

What you ARE responsible for Distribute: 1.Information Sheet Explains project to participants. Consent is not required but participation is voluntary. What is voluntary? Completion of surveys, NOT participation in child welfare services. 2.Paper and pencil surveys with: Caregiver Survey – self-addressed and stamped envelope with a flyer with a phone number to call for assistance Meeting Participant – large sealable envelope for all surveys in the center of the room/table

What you are NOT responsible for Explaining the content of surveys to families –People with questions can call the number provided on the Information Sheet (have extra copies available for them to keep) Helping families/meeting participants fill out surveys –Other household members or family supports, etc. can help. In order to maintain confidentiality, it is important that you merely handout surveys and provide no more information than what is included on the information sheets.

Caregiver Survey Purpose: –To understand more about: The characteristics of families receiving in- home child welfare services (e.g. demographics) The protective capacities of parents The parent-child relationship and child behavior –This information can be linked to outcomes

Caregiver Survey Who? Parent or legal guardian When? –Face-to-face meeting –At time of referral for an FGC How? –Paper and pencil –Self-addressed and stamped envelope –Distributed by IFA OR Ongoing specialist –Parents can call the number on the information sheet to take the survey via phone

Participant Fidelity Survey Purpose: –To understand more about: How, why, and when family meetings are used Who is invited to and who attends family meetings Other characteristics of family meetings –Fidelity –Logistics –Meeting fidelity is part of our process evaluation –We want to hear from families and other participants as well as staff.

Participant Fidelity Survey Who? Any meeting participant who agrees to fill it out When? AT the FGC –Section 1: Before the meeting starts –Section 2: After the meeting ends How? Paper and Pencil –Meeting participants will fill out paper-pencil surveys and place them in a large envelope –The meeting coordinator will collect the envelope and bring to a safe spot to be mailed to the evaluation team

Surveys administered by evaluation team How? Paper and pencil; via mail 2 follow-up survey versions with the following components: –Meeting Follow-Up Who? All meeting participants who filled out the initial Meeting Participant Fidelity Survey –Caregiver Follow-Up Who? All parents –Family Satisfaction Who? All parents AND meeting participants

Coordinator Meeting Log Coordinators: –You will be asked to fill out information an additional “Meeting Log” spreadsheet Ex. Date of referral, meeting type, date of meeting, meeting cancellation reason, etc. –This will be posted on a document sharing SharePoint website to which you will have access

NPLH Survey Summary IFA and Ongoing Family Service Specialists: –Complete: General Staff Survey (1 time) Case Specific-Questionnaire (for every study case) –Ongoing only –Distribute: Caregiver Survey (to every study case) Coordinators: –Complete: General Staff Survey (1 time) Coordinator Fidelity Survey (for every study FGC) Meeting Log (for every study FGC) –Distribute and Collect: Meeting Participant Fidelity Survey (for every study FGC)

Where can I find survey materials? Michelle Lisa Fleming’s secretary –You can find extra survey materials here Caregiver surveys with self-addressed, stamped envelopes Extra information sheets Meeting Participant fidelity surveys and envelopes –Coordinators can drop off survey packets here after meetings for bulk mailing at a later date –When you are running low on materials, we will deliver more

When do we start? Original (in-home) study population: 10/8/2012 New (concurrent planning) population: 4/2013

THANK YOU! If, throughout the life of this project, you have any questions please contact: Heather Allan, NPLH Project Coordinator Phone: