OSPAPPH Virtual Annual General Meeting June 22, :30 p.m. – 3:00 p.m. Teleconference Access: Toll-free: +1 (877) Toll: +1 (416) (Toronto) Participant code: #

Agenda 1.0 Welcome and Roll Call 2.0 Election Process and Terms 2.0 Meet the Executive 3.0 Executive Reports: 3.1 Co-Chair Report 3.2 Treasurer Report 4.0 New Business: 4.1 By-Law Vote 5.0 Presentation- PARC

1.0 Welcome!  Thank you for joining us!  Who do we have with us today?

2.0 Election Process and Terms  Co-Chair – 2 years  Vice-chair – 1 year and move into chair in 2 nd year  Secretary – 2 years  Treasurer – 2 years  Regional Reps – 1 year + (option of renewal)  Executive recruitment – April / May (possible change for 2012)

3.0 Executive Committee Allow us to introduce ourselves…

Co-Chair Lisa Kaldeway – Haliburton Kawartha Pine Ridge

Co-chair  Alison Boschler, Hamilton (on maternity leave)

Outgoing vice- chair/incoming co-chair Chantal Lalonde – Eastern Ontario Health Unit

Incoming vice-chair/Outgoing Central East  Jackie Leroux, Toronto PH

Outgoing Treasurer Michele Crowley- Haldimand-Norfolk

Incoming Treasurer

Secretary Kristy Eagleson – Algoma Public Health

Regional Rep South West Chris Sherman- Chatam-Kent

Regional Rep Eastern Marie Clarke, Hastings & Prince Edward

Regional Rep Outgoing Central West  Ruth Dyck, Waterloo

Regional Rep Incoming Central West  Annette Collins, Waterloo

Regional Rep North West  Elaine Fischer – Northwestern

Regional Reps North West  Melanie Hood, SDHU (on maternity leave)

Regional Rep Incoming Central East Rebecca Fortin, Peel Region

3.1 Co-Chair Report Communication Update on Strategic Planning

3.1.1 Communication  Website link is  Regional Reps  Bi-yearly membership newsletters  Letter-writing  Committees  New – address  New – OSPAPPH Membership Benefits  Communication Survey

3.1.2 Strategic Planning Update  Face to Face was May 16-17, 2011 in North York  Revised Strategic Plan and Work Plan ( )  Internal & external priorities update  Plans to involve membership – key messages working groups

Treasurer’s Report April 1, 2010 – March 31, 2011 Closing balance [balance forward]:  March 31, 2011 [as per bank statement] $

Treasurer’s Report April 1, 2010 – March 31, 2011 Accounts Receivables:  Interest: $ 0.54  Membership fees [32 Health Units]: $ Total Receivables: $

Treasurer’s Report April 1, 2010 – March 31, 2011 Expenses:  Exec face to face mtg expenses 2010$  North Western flight for May 2011 meeting$  Promo banner printing$  Website renewal fee$  Accounting Fees$ Total Expenses: $

Treasurer’s Report April 1, 2010 – March 31, 2011 Account balance:  Balance forward + revenue – expenses: $ $ $ = $  Closing bank balance March 31, 2011: $

4.0 New Business  4.1 By-Law Vote

By-Law Vote General changes:  Background information  Formatting

By-Law Vote Changes to roles:  Executive  Remove item b)  Add item re: meeting support  Item i)  Vice-chair  Item d)  Treasurer  Change audit to ‘financial review’

By-Law Vote  Changes to elections:  Elections will be called in January and must include face-to-face meeting dates.  Election applications must be submitted by March 15th.  Elections must be decided by March 31st.

Presentation Louise Daw – PARC/OPHEA

Thanks for joining us!!