DRAFT-Recommendation Presented by: L. Santangelo September 27, 2011

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Fee Proposal Timeline:  June 28, 2011-Presented to City Council at Workshop  July 13, 2011-Presented to Leisure Services Advisory Committee Comments heard from representatives of: Volusia/Flagler YMCA Flagler Premier Soccer Recommendations of LSAC: 1.Increase monetary gap of hourly facility reservation fee between Individuals/Non-Profits and for Profit groups 2.Field Lining fees more equitable 3.Athletic Equipment rental fee-make this fee a deposit that is refundable upon return/condition of equipment  August 9, 2011-Revised Proposal approved by LSAC  September 27, 2011-Revised Proposal presented to City Council 3

Why charge fees?  Exclusivity of Use - Customer is requesting reservation of a facility. (e.g., pavilion reservation, field reservation, meeting room reservation etc.)  Reimbursement for services requested - Customer request a City service. (e.g., field lining, increased garbage collection, lighting)  Program Registration – Program presented by the Palm Coast Parks and Recreation Department  Participation or Registration Fee – Customer reserves a facility to conduct a program/event/seminar that is open to the public, but a fee is being charged to the participant  Tournaments - The customer is hosting an athletic tournament and there is a team and/or individual entrance fee to play. 4

VenueCurrent RateProposed Rate Community Center Room 102 Room 107 Room 108 Individual or Non-Profit Organization Security Deposit (Refundable) $50 Alcohol Permit$25 Hourly Rate$15 (Rate applies to 1 st & 2 nd hour) Hourly Rate$ 5 (applies to hours 3 & beyond) Individual or Non-Profit Organization Security Deposit (Refundable) $50 Alcohol Permit $25 Hourly Rate$15 (one fee applied for each hour; 2-hour minimum reservation required) Room Set Up (by staff) (New) Tables and Chairs 50 guests or fewer$25 51 guests or more$37.50 Equipment Rental (New) Deposit (Projector-Refundable)$50 Projector/Computer$35 Coffee Pot (30-cup)$5 5

VenueCurrent RateProposed Rate Community Center Room 102 Room 107 Room 108 For Profit Organization or Business Security Deposit (Refundable) $50 Alcohol Permit$25 Hourly Rate$18 (Rate applies to 1 st & 2 nd hour) Hourly Rate$ 10 (applies to hours 3 & beyond) For Profit Organization or Business Security Deposit (Refundable) $50 Alcohol Permit$25 Hourly Rate$25 (one fee applied to each hour; 2-hour minimum reservation required) Room Set Up (by staff) (New) Tables and Chairs 50 guests or fewer$25 51 guests or more$37.50 Equipment Rental (New) Deposit (Refundable)$50 Projector/Computer$35 Coffee Pot$5 LSAC Recommendation 6

VenueCurrent RateProposed Rate Park Pavilions Holland Park #2 Holland Park #3 Ralph Carter Park Belle Terre Park Linear Park #1 Linear Park #2 Seminole Woods Waterfront Park Security Deposit (Refundable) $50 Daily Rate$15 Security Deposit (Refundable) $50 Daily Rate (Increased)$25 Rental to conclude by 6:00 pm, DST Athletic Field Reservation (New)$25 Daily Rate (to coincide with hours of pavilion rental) Athletic Court Reservation (New)$25 Daily Rate (to coincide with hours of pavilion rental) Field Lining (New) Baseball$34/field Materials$14/field Labor (1.5 hrs)$20/field Soccer/Lacrosse/Football$71/field Materials$32/field Labor (3 hrs)$39/field Athletic Equipment (New) LSAC-refundable upon return/condition Base Set$5 Bocce Set$10 Shuffle Board Set$10 7

VenueCurrent RateProposed Rate e Frieda Zamba Swimming Pool Pavilion Reservations during operating hours: Pavilion #1 Pavilion #2 Pavilion #3 Pavilion #4 Security Deposit (Refundable) $50 Daily Rate$15 + Daily Admission Fee Per Guest Daily Admission Fee$4/Adult $3/Child $3/Senior NO CHANGE 8

VenueCurrent RateProposed Rate Frieda Zamba Swimming Pool Pool Reservation After Hours Security Deposit (Refundable) $50 Hourly Rate$75 (applies to 1 st & 2 nd hour. Number of guards not specified; maximum number of participants not currently specified.) Hourly Rate$50 (applies to hours 3 & beyond) **No alcohol permitted with a pool reservation, regardless of age of guests. Pool Reservation After Hours Security Deposit (Refundable) $50 Reservation Fee$150 (2-hours; 3 guards; max. attendance of 105 guests) Hourly Rate$50 (applies to hours 3 & beyond; 3 guards with max. attendance of 105 guests) Additional Staff Fee (New)$25/hour **No alcohol permitted with a pool reservation, regardless of age of guests. 9

VenueCurrent RateProposed Rate Frieda Zamba Swimming Pool Daily Admission Rates Youth (Ages 2-17)$3.00 Adult (Ages 18-64)$4.00 Seniors (Ages 65+)$3.00 Children under the age of 2Free Daily Admission Rates Youth (Ages 2-17)$3.00 Adult (Ages 18-64)$4.00 Seniors (Ages 65+)$3.00 Youth (group rate 10+) (New)$1.50 Adult (group rate 10+) (New)$2.00 Twilight Fee (New)50% discount (Twilight Fee effective 2 hours prior to closing) Children under the age of 2Free Annual Membership Rates Family$ Additional Family Members $25.00 Couple (18-64)$ Individual (18-64)$ Sr. Couple (65+)$ Sr. Individual (65+)$75.00 Youth (2-17)$ Annual Membership Rates Family $ Additional Family Members $25.00 Limited Family (Name change)$ Individual (2-64) $ Sr. Couple (65+) $ Sr. Individual (65+) $75.00 Quarterly Membership Rates Family$ Couple (18-64)$70.00 Individual (18-64)$50.00 Quarterly Membership Rates Family$ Limited Family (Name change)$70.00 Individual (18-64)$

VenueCurrent RateProposed Rate Athletic Facility Reservations Indian Trails Sports Complex Indian Trails Middle School Ralph Carter Park James Holland Memorial Park Seminole Woods Park Belle Terre Park No fees currently charged: Permit Processing Field Reservations Field Lining Field Lights Score Board Seasonal Permit-Soccer, etc.$40/team Excluding Summer Season Fee includes 1 time per week field lining; Score Board equipment deposit Seasonal Permit-Baseball$40/team Excluding Summer Season Fee includes field lining as needed; Score Board equipment deposit Field Lining Baseball$34/field Materials$14/field Labor (1.5 hrs)$20/field Soccer/Lacrosse/Flag Football$71/field Materials$32/field Labor (3 hrs)$39/field Field Lights $10/field/hour Score Board$10/Reservation 11 Seasons: Fall3 rd Sunday of August to 3 rd Saturday of November (13 weeks) Winter1 st Sunday of December to 1 st Saturday of March (13 weeks) Spring1 st Sunday of March to 1 st Saturday of June (13 weeks) Summer1 st Sunday of June to 4 th Saturday of June (4 weeks)

VenueCurrent RateProposed Rate Athletic Tournaments Indian Trails Sports Complex Indian Trails Middle School Ralph Carter Park James Holland Memorial Park Seminole Woods Park Belle Terre Park No Tournament Fees Charged Groups requesting use of facilities for tournaments currently pay Special Event Fees associated with event. Security Deposit* (Refundable) $250/day Field Reservation 1 Field/Park Site$110/field/day 2 Fields/Park Site$85/field/day 3+ Fields/Park Site$60/field/day (Includes field preparation & lining, trash pickup, restroom cleaning and restocking) Score Board Equipment Deposit$50/Score Board Concession Rental (when available) $100/day (Includes utilities; renter must comply with vendor agreements retained by the City of Palm Coast) Field Lights$10/field/hour Special event fees for services required would apply to all tournaments. 12

Additional Considerations: Electricity Fee for vendors of tournaments? $25/vendor/day Discount on Seasonal Permit fee when organization brings tournaments to the facility: 1-3 Tournaments10% off seasonal permit (total) 4-6 Tournaments25% off seasonal permit (total) 7+ Tournaments35% off seasonal permit (total) Discount would apply to the seasonal permit fees in which the tournament would be held. 13

Palm Coast Parks/Recreation 305 Palm Coast Parkway, NE Palm Coast, FL Flagler County Parks/Recreation 1769 East Moody Boulevard Bunnell, FL St. John's County Parks/ Recreation 2175 Mizell Road St. Augustine, FL Daytona Beach Parks/ Recreation 308 S. Dr. Martin Luther King Jr Blvd Daytona Beach, FL City of Ocala Recreation & Parks Security Deposit/Refundable$50/Yes$100/YesN/A$50/Yes$100/Yes Banquet/Meeting Room Resident/Non-Profit Non-Resident For Profit $30/2 hrs $5/ea/additional N/A $36/2 hrs. $10/ea/additional $20/hr $120/day $25/hr $150/day $30/hr $200/day $100/1st hr $50/ea/additional $125/1st. hr 75/ea/additional N/A $35/hr $265/day $35/hr $265/day $35/hr $265/day $35/hr; 2-hr Min (M-F) $140/4-hrs; $17.50 ea add. hr. (S/S) Kitchen ReservationIncluded in rental fee $50/hour$15/hourIncluded in rental fee Alcohol Permit Fee$25$50N/A$25 to $50 depending on attendance Equal to Security Deposit/Refundable Pavilion Reservation Fee Resident/Non-Profit Non-Resident For Profit $15/day $15/day $15/day $30/day $50/day $75/day $75/day $100/day N/A $50/day up to 99 ppl $50/day up to 99 ppl $50/day up to 99 ppl $35/half-day up to 80 ppl $60/full-day up to 80 ppl No Water/Electric Pool Daily Admission Adult Youth Senior $4 $3 $3 N/A $2 $1 $2 $3 (18 & up) $2 (17 & under) $2.50/2-hours (14 & Up) $1.50/2-hours (13 & under) Pool Memberships (annual) Family Limited Family Individual Sr. Couple Sr. Individual $250 $150 $120 $120 $75 N/A $110 Swimming Pool Facility Rental After Hours $150/2 hrs $50/ea/additionalN/A $20/hr + $26/hr/guard $35/hr includes 2 guards $100/2-hr minimum Lifeguards-$10/hour Athletic Fields N/A Resident - $100 Non-Resident - $125 For profit - $150 Works with local groups for tournament fees. $15 R/$20 NR $20 R/$25 NR $15/hr/field R/$20/hr/field NR $20/hr/field R/$25/hr/field NR Day - $45 (2 hrs. max) Night - $90 (2 hrs. max) Tournament (R) $150/day/field (NR) $200/day/field Games -$100 1st; $20 ea. add. (lining, lights included) Practice $25 (no lining) 14

15 Next Steps: Incorporate City Council Recommendations into Fee Resolution Present Fee Resolution to City Council-Business Meeting of October 4 Implement Fee Resolution upon approval of City Council