Conversion/Editing/Revision of Patient Registration forms Created by: William H. Harmon (not officially presented) COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK Franklin Ave., Suite 203 Garden City, NY Tel: (516) 24S-2422 Fax: (516) N. Belle Mead Rd., East Setauket, NY Tel: (631) Fax: (516)

Objective: COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK Brief overview of the process of updating the following forms: Page 2 of 12  Patient Registration – 2 pages  Medical History – 3 pages

Step 1: Find the existing document files COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK What format are they in? Hardcopy, word- processing, spreadsheet, Portable document format “pdf”, other Determine if this is an editable file, In other words can we make changes directly to the contents of the file. Page 3 of 12

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK Had to convert the files such that they could be edited. Used a file conversion program. Page 4 of 12 E xisting documents were in “pdf” format

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK The file “ patient registration page 1 of 2.pdf This is the existing form company now using. Page 5 of 12 Step 2: Example file to be converted Original form

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK The file has now been made editable and can now be opened in an application so changes can be made. Page 6 of 12 Step 3: File is converted and made editable. However, the file has displaced text and format. Things are not aligned. A bit scrambled. Original form

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK With the use of a software application program, i.e. “Microsoft WORD”, file is edited/revised. Page 7 of 12 Step 4: Converted file imported into a word- processing program. * In some cases this can take some time. But may still same time in the long run. Original form edited & reformatted

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK Page 8 of 12 Step 4: Cont.’ Files Comparison BEFOREAFTER

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK Content is neatly formatted & organized. Clarity of text. Easily read and understandable by patient. Page 9 of 12 Finished file.

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK It’s important to note that there were cases where I had to completely retype text and recreate the tables. Page 10 of 12 In Conclusion:

COLON & RECTAL SURGICAL SPECIALISTS OF NEW YORK I hope you found this brief presentation interesting and informative. Page 11 of 12 For a more detailed look into this process, feel free to contact me.

Written and Created by : Instructional Technology Engineer : Graphics by : William Harmon Credits

The End