Project Management Basics

2 Please introduce yourself…  Name  Business Unit / Function / Process  Current Project / Process  Team Size  Ice Breaker  Expectations out of the Program

3 This Program will equip you to…  Understand basic concepts of Project Management  Understand challenges and best practices in stakeholder management  Understand challenges and best practices in scope management  Understand challenges in Scheduling  There are 2 more programs designed to cover advanced project management concepts

Module 1 Defining Project Management

5 What are the expectations on the Project Manager?

6 Expectations Client  Defect free service  High productivity  Proactive approach to issues and problems  Value Add  Cost Reduction Team  Reasonable work load  Appropriate hand holding  Recognition for work well done  Involvement  Concern  Facilitate Career Progression AXA  Proactive communication  Follow organizational processes  Work with data  Improve processes  Contribute to org knowledge base

7 Sample PM Job Description  Execute projects on time, within budget, adhering to quality standards  Managing all deliverables of the project  Responsibility for team and team direction  Design of solution and setting quality standards  Exercise judgment within broadly defined practices and policies  Regularly interact with Client and Senior Managers  Defines and allocates tasks  Works with minimum supervision

8 Project Management Vocabulary

9 What is a Project?  A project is a temporary endeavor to create a unique product or service  Temporary means that every project has a definite beginning and a definite end  Unique means that the product or service is different in some distinguishing way from all other products or services  Operations and projects differ primarily in that operations are ongoing and repetitive while projects are temporary and unique

10 What is Project Management?  Project management is the application of knowledge, skills, tools and techniques to project activities to achieve project requirements  Project Management typically involves: Competing demands for: scope, time, cost, risk and quality Stakeholders with differing needs and expectations Requirements may be identified or implicit

11 Why Projects Are Challenging…  Not experienced earlier –Each project has it’s own unique context  Multiple Stakeholders –Some known and some unknown  Temporary team

12 Project Life Cycle Authorizing the project or phase Defining and refining objectives and selecting the best of the alternative courses of action to attain the objectives that the project was undertaken to address Coordinating people and other resources to carry out the plan Ensuring the project objectives are met by monitoring and measuring progress regularly to identify variance from plan so that corrective action can be taken when necessary Formalizing acceptance of the project or phase and bringing it to an orderly end