Code 210 All Hands Meeting NOVEMBER 18, 2015

Agenda  Procurement Updates  Status of Initiatives  Thank You Program Awards  FPDS Overview

Procurement Updates -- BSA Business Services Assessment (BSA): Agency-wide assessment of health of procurement function Data collection and interviews with Center procurement and technical personnel completed in Summer Summary of findings presented to HQ Steering Committee on 8/31 HQ Steering Committee presented recommendations to HQ Mission Support Council (MSC) on November 12, 2015 MSC approved all Steering Committee recommendations. Formal Decision Memo expected this week.

Procurement Updates -- BSA ◦BSA conclusion: Procurement function is very effective, but can be more efficient in how we conduct our work. ◦The MSC decisions were grouped into 3 categories: ◦Optimizing Volume ◦Optimizing Time ◦Optimizing Leadership

BSA Decisions Decision # CategoryAction 1Optimizing Volume: Strategic Sourcing Identify Strategic Sourcing contracts within Agency; Establish policy that Centers must use designated contracts; waiver required from HQ if contracts not used 2Optimizing Volume: Acquisition Assignments Initiate multi-year phased approach to assign specific Centers responsibilities to conduct acquisitions on behalf of Agency (Centers of Excellence)

BSA Decisions Decision # CategoryAction 3Optimizing Volume: Contract Administration Establish policy to: 1) reduce number of tasks orders; 2) require fully funded contracts; 3) raise level of obligations to eliminate funding by discrete, low level tasks 4Optimizing Time: Evaluation Process 1. Create Community of Practice to share SEB best practices (e.g., Guide for SEB Chairs, Agency templates). 2. Centralize Government pricing and cost analysis.

BSA Decisions Decision # CategoryAction 5Optimizing Time: Policy and Guidance Develop policy to enable more standard and rapid evaluations and source selections. Establish a lead time goal of 1 year from PSM to Contract Award for actions greater than $10M, and 6 months from PSM to award for actions less than $10M. 6Optimizing Leadership: Knowledge Management Enhance training for the technical community. Expand the use of virtual capabilities to increase efficiency, e.g., virtual reviews and evaluation of proposals; repositories for lessons learned and templates for SOWs, tech evals, etc.

BSA Decisions Decision # CategoryAction 7Optimizing Leadership: Project Management Adopt project management principles for the competitive acquisition process, to provide better structure, discipline, and accountability for all acquisition team members 8Optimizing Leadership: Leadership Implement effective leadership and support activities to enable a model of interdependence where Center Procurement Office rely on other Center Procurement Offices for success

BSA Next Steps ◦Implementation teams to be formed for each of the 8 Decision areas. ◦NASA HQ to determine team leads and membership. Team leads expected to come from NASA HQ and/or Centers. ◦ Centers participation/inputs on teams expected. ◦ Detailed implementation plans expected over the next ~6 months.

Status of Initiatives Supervisory Feedback Surveys Process nearly complete -- 2 offices remaining Feedback provided to Procurement Officer Feedback and Action plan discussed during supervisor’s Mid- Term evaluations Supervisor check-ins with staff at regular intervals Climate Advisory Team Activities Team representatives scheduled to meet with Procurement Officer on November 24 to review recommendations Recommendations/actions to be presented to code 210 at future All Hands

Status of Initiatives Office Visits by Division Management Nearly complete (for this round) Good questions and suggestions from employees Direct dialog with Procurement Officer has been open and insightful Procurement Officer to meet quarterly with employees to maintain opportunities for dialog Shadowing opportunities to be made available for Code 210 employees, via on-line sign-up tool. Tool expected to be available in January 2016

Employee Suggestion Box by the Numbers Total Number of Suggestions Submitted: 70

Thank You Program Awards o Daniel Adams o David Boon o Mary Brown o Denise Byrd o Michelle Delaney o Alexis Harris o Meredith Hart o Jasmine Jett o Ann Kearney o Craig Keish o Sang Lee o Janicea Mccree o Therese Patterson o Deandre Rawlings o Michele Rook o Diane Scheuerman

Robert H. Goddard Honor Awards Code 210 Recipients for 2015 Keva Crossen Customer Service Nipa ShahLeadership Finale UptegrowProfessional Administrative Congratulations!

210 Holiday Party Frozen Edition Hosted by 210.H Wednesday, December 16 th 11:30 a.m. Bldg. 8 Auditorium

Code 210 Guiding Principles Positive, supportive environment where everyone’s views are respected Strong trust between management and employees ◦Leaders/managers look out for employees’ best interests ◦Employees give best effort and are accountable for their work Leaders/managers consistently model the behaviors they expect from employees Employees are motivated to be inquisitive, offer ideas, and seek to understand why we do what we do Everyone takes pride in their work, and quality of work improves