Introduction to Word Processing
Learn uses of word-processing software Differentiate between typewriter and word- processing software Explore various parts of word-processing window Navigate a document using several different methods Edit text using the arrow keys Word Processing2
Learn how to undo an action Determine when to use Save/Save As Select text using several different methods Add a header to your document Word Processing3
backspace cursor delete footer header Quick Access Toolbar Windows Explorer Group Command Word Processing4 Ribbon scroll bar Status Bar Title Bar word wrap word-processing program WYSIWYG Window Controls Contextual Tab
Software used to type and edit text Differences between word processing and typewriters: ◦ Editing is easier ◦ Automatically word wraps ◦ Customizable with fonts, graphics, and colors Word Processing5
Open Word 2010 WYSIWYG: What You See Is What You Get Cursor: blinking vertical line ◦ A.K.A. Insertion Point Title Bar and Quick Access Toolbar at the top Ribbon is a band with a set of tabs that contain groups and commands. Word Processing6
ScreenTips appear when mouse pointer placed over buttons Scroll bars at right and bottom Status Bar at the bottom shows page number, word count, and zoom slider Windows Taskbar shows open programs, time, and other special controls Word Processing7
Use left/right arrows to move one character Use up/down arrows to move one line Select text and start typing to replace Word Processing8
Undo nearly all formatting or editing Click the back curved arrow on Quick Access Toolbar Hold Ctrl and press letter Z (Ctrl + Z) Hold Ctrl and press letter Y to Redo (Ctrl + Y) Word Processing9
Press End to go to end of line Press Home to move to line’s left margin Move to beginning of words ◦ Hold Ctrl ◦ Press left or right arrow Backspace: erases text to left of cursor Delete: erases text to right of cursor Word Processing10
Ctrl + End: move to end of document Ctrl + Home: move to beginning of document Page Down: go forward one page Page Up: go backward one page Word Processing11
Click File, Save ◦ Saves file with current name in unspecified location ◦ Ctrl + S ◦ Click disk image on Quick Access Toolbar Click File, Save As ◦ Change the name or location (different folders) of a document ◦ Keep the original document intact Word Processing12
Click and hold left mouse button (Click & Drag) Double-click to select word Triple-click to select paragraph or line Selected text is encased in light blue background Word Processing13
To select one letter at a time ◦ Hold Shift ◦ Press left/right arrows Use Ctrl + A to select all text Word Processing14
Header: text at top of every page Footer: text at bottom of every page Identifying information, page numbers, or title Click Insert Ribbon and then click Header Variety of built-in header selections Word Processing15
Click the File Tab Click Print for three choices: Print and Print Preview Print Preview allows you to see what the page will look like when printed Verify correct printer Word Processing16
1.Word Processing programs are sued to type reports, letters, and tables. 2.There are many differences between typewriters and computers with word-processing programs. 3.Word-processing programs show all formatting on the screen, which is called WYSIWYG (What You See Is What You Get) 4.The Title Bar shows the name of the document and the name of the program used to create it. 5.There are many ways to move around inside a document. 6.Text can be selected with the mouse or with the keyboard. 7.When the cursor automatically goes to the next line if a word doesn’t fit, it is called word wrap. 8.You can customize your document on a computer. 9.The Insert tab of the Ribbon contains short-cuts for changing the appearance of your text. Word Processing17
10.The ruler is measured in inches. 11.The blinking line that shows where your text or object will be inserted is called the cursor. 12.To move very quickly to the end of the document, you can press Ctrl and End. 13.To move quickly to the left margin, press Home. 14.Holding Ctrl while clicking anywhere within a sentence will select the entire sentence. 15.If you want to change the name of the document and still keep the original document, you should use the Save As command. 16.When text is selected, it is encased in a light blue background. 17.You can select an entire paragraph by triple-clicking on it. 18.A header is text that appears at the top of every page of a document. Word Processing18
Editing
Align text at the left, right, and center Justify text Check the spelling and grammar of a document Double-space the text Use the thesaurus Find and replace text Differentiate between cut and copy Cut, copy, and paste text Word Processing20
alignment antonym clipboard copy cut Word Processing21 default setting justified paste synonym thesaurus
Default alignment is at the left. Left aligned text is smooth on the left and jagged at the right. Hold Ctrl and press the letter L to left align the line or paragraph. Click Align Text Left command on the Home Ribbon. Word Processing22
Centered text is jagged on both sides, centered on the line. Click the Center command on the Home Ribbon. Hold Ctrl and press the letter E to center a line or paragraph. Word Processing23
Right aligned text is smooth on the right and jagged on the left. Click the Align Text Right command on the Home Ribbon. Hold Ctrl and press the letter R to right align a line or paragraph. Word Processing24
Justified text is smooth on both sides. Click the Justify command on the Home Ribbon. Hold Ctrl and press the letter J to justify a line or paragraph. Word Processing25
Red squiggly lines mean a misspelled word. Green squiggly lines mean a grammatical error. Click the Spelling & Grammar button on the Review Ribbon. Press F7 to start the spelling and grammar checker. Spelling and Grammar checker is not always correct. Word Processing26
Click the Insert tab. Click the Header Command Use Blank (Three Columns) Type your name at the left. Block in the center. Assignment name at the right. Word Processing27
Select text first if more than one paragraph. Click the Line Spacing command on the Home Ribbon. Hold Ctrl and press the number 2 to double- space. Word Processing28
Tool that lists synonyms and antonyms for words. Click the Thesaurus button on the Review Ribbon. Right-click and choose synonyms. Hold Shift and press F7. Word Processing29
Click Find from the Home Ribbon. Find will place your cursor at the beginning of each occurrence of the word. Click Replace from the Home Ribbon. Replace will actually replace a word or formatting with something else. Word Processing30
Original text or object stays in the document when copying. “Copy” of item is stored to the clipboard in computer’s memory. Click the Copy command on the Home Ribbon. Can paste an unlimited number of times. Click the Paste button on the Home Ribbon. Word Processing31
Original text or object is removed from document when cutting. Item is saved to clipboard. Click the Cut button on the Home Ribbon. Word Processing32
Hold Ctrl and press the letter C to copy. Hold Ctrl and press the letter V to paste. Hold Ctrl and press the letter X to cut. Word Processing33
The default setting is left-aligned text. Text can be changed to left-, center-, right-aligned, or justified. Red squiggly lines in the text indicate a misspelled word. Green squiggly lines in the text indicate a mistake in grammar. If you want to change the alignment of more than one paragraph, select the text first. There are also keyboard shortcuts to align the text. Word Processing34
A header is text that can be inserted at the top of every page of a document. The thesaurus shows both synonyms and antonyms for words. The Replace tool is a quick way to replace several occurrences of text. Cutting removes the selected text and places it on the clipboard. Copying makes a copy of the selected text and places it on the clipboard. Pasting takes whatever is on the clipboard and places it in the document. You can paste an unlimited number of times. Word Processing35