1 Excel Lesson 2 Organizing the Worksheet & Formulas Microsoft Office 2010 Introductory Pasewark & Pasewark

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Copying and Moving Cells (continued) You can quickly move or copy data using the drag-and-drop method. First, select the cell or range, then drag them to a new location. To copy cells, press and hold the Ctrl key. Filling copies a cell’s contents and/or formatting into an adjacent cell or range. You can use the fill handle to help with copying cells and also to continue a series of text items, numbers, or dates. 222

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 333 Inserting and Deleting Rows, Columns, and Cells To insert a row, click the row heading to select the row where you want the new row to appear. Then, click the Insert button on the Home tab. To insert a column, click the column heading to select the column where you want the new column to appear. Then, click the Insert button.

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 444 Inserting and Deleting Rows, Columns, and Cells (continued) To delete a row or column, click the appropriate row or column heading and then click the Delete button on the Home tab. Use the buttons in the Cells group on the Home tab to insert and delete cells. Insert dialog box

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 55 Freezing Panes in a Worksheet You can view two parts of a worksheet at once by freezing panes. When you freeze panes, you select which rows and/or columns of the worksheet remain visible on the screen as the rest of the worksheet scrolls. 5

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 66 Checking Spelling in a Worksheet To find and correct spelling errors, use the Spelling command on the Review tab. 6

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 77 Preparing a Worksheet for Printing 7 So far, you have worked in Normal view, which is the best view for entering and formatting data in a worksheet. Page Layout view shows how the worksheet will appear on paper, which is helpful when you prepare a worksheet for printing. The margin is the blank space around the top, bottom, left, and right sides of a page.

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Preparing a Worksheet for Printing (continued) Margins menu 8

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 99 Preparing a Worksheet for Printing (continued) 9 By default, Excel is set to print pages in portrait orientation. Worksheets printed in portrait orientation are longer than they are wide. In contrast, worksheets printed in landscape orientation are wider than they are long. The print area consists of the cells and ranges designated for printing.

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 10 Preparing a Worksheet for Printing (continued) 10 By default, gridlines, row numbers, and column letters appear in the worksheet but not on the printed page. You can choose to show or hide gridlines and headings in a worksheet or on the printed page.

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 11 Inserting Headers and Footers 11 A header is text that is printed in the top margin of each page. A footer is text that is printed in the bottom margin of each page. Completed Header section

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory What Are Formulas? The equation used to calculate values based on numbers entered in cells is called a formula. Each formula begins with an equal sign (=). The results of the calculation appear in the cell in which the formula is entered. 12

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory What Are Formulas? (continued) Formula and formula reset 13

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Entering a Formula Worksheet formulas consist of two components: – operands – operators An operand is a constant (text or number) or cell reference used in a formula. An operator is a symbol that indicates the type of calculation to perform on the operands, such as a plus sign (+) for addition. 14

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Entering a Formula (continued) Mathematical operators 15

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Entering a Formula (continued) A formula with multiple operators is calculated using the order of evaluation. – Contents within parentheses (beginning with innermost) are evaluated first. – Mathematical operators are evaluated in a specific order. (Shown in table on next slide). – If operators have the same order of evaluation, the equation is evaluated from left to right. 16

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Entering a Formula (continued) Order of evaluation 17

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 18 Editing Formulas If you enter a formula with an incorrect structure in a cell, Excel opens a dialog box that explains the error and provides a possible correction. Formula error message

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 19 Editing Formulas (continued) If you discover that you need to make a correction, you can edit the formula. Click the cell with the formula you want to edit. Press the F2 key or double-click the cell to enter editing mode or click in the Formula Bar.

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 20 Creating Formulas Quickly You can include cell references in a formula by using the point-and-click method to click each cell rather than typing a cell reference. Worksheet users frequently need to add long columns or rows of numbers. To use the Sum button, click the cell where you want the total to appear, and then click the Sum button. 20

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 21 Previewing Calculations When you select a range that contains numbers, the status bar shows the results of common calculations for the range. By default, these calculations display the average value in the selected range, a count of the number of values in the selected range, and a sum of the values in the selected range. 21

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory Previewing Calculations (continued) Summary calculation options for the status bar 22

Excel Lesson 3 Pasewark & Pasewark Microsoft Office 2010 Introductory 23 Showing Formulas in the Worksheet 23 At times you may find it simpler to organize formulas and detect errors when formulas are displayed in their cells. To do this, click the Formulas tab on the Ribbon, and then, in the Formula Auditing group, click the Show Formulas button. The formulas replace the formula results in the worksheet.