DAY 20: HOMEWORK # 4 OVERVIEW Akhila Kondai October 28, 2013

ANNOUNCEMENTS Homework # 4 is due on 11/01/2013 MyITLab Lesson D is due on 11/04/2013 Homework # 5 is now posted and available at It would be due for 11/08/2013 Start working on them right away! me or visit open lab for assistance in home works or MyITLab.

HOMEWORK 4 OVERVIEW Open the directions file online to follow the flow of the assignment: Create database and 3 tables –Populate and relate as described Create 5 Queries Create a Form with Subform Create a Report Analysis Questions

STEP2 Create ribbon->table Switch to design view and name it as GoverningBodies Remove the Id field Create the fields GoverningBodyAbbrv and GoverningBodyName with text datatype Enter the records into table

STEP3 Create a table with name Colleges Switch to design view and remove the Id field Create the fields CollegeAbbrv, CollegeName, GoverningBodyAbbrv with text datatype Database Tools->Relationships Add the two tables GoverningBodies and Colleges and create a relationship between them Enforce referential integrity and enable cascade updates, but do not enable cascade deletes. Enter the records into table

STEP5 Create a table named Enrollment Leave the Id field as primary key field with autonumber data type. Rename Id to EnrollmentID. Create the fields –DateYear (Fixed type number field with no decimal places –CollegeName (which looks up the values in Colleges table) –InStateFTE (Fixed type number field with 1 decimal place) –OutOfStateFTE (Fixed type number field with 1 decimal place) –Appropriations (Currency with no decimal places) Enter the records into table

STEP6A Create->Query Design Add tables Colleges and Enrollment [Colleges] CollegeName [Enrollment] DateYear, InstateFTE, OutOfStateFTE, Appropriations Give ascending order for CollegeName and then for DateYear. Run the Query and save it as Query 6A.

STEP6B Create->Query Design Add Enrollment and Colleges table Add the fields CollegeName and DateYear Insert the calculated field in next empty column Design->Query Setup group->Builder Add the calculated fields Appropriation per In-state: [Enrollment.Appropriations]/[Enrollment.InState FTE] Appropriation per total : [Enrollment.Appropriations]/([Enrollment.InState FTE] + [Enrollment.OutOfStateFTE])

STEP6C Create->Query Design Add Colleges and Enrollment table Add the fields CollegeName, InStateFTE, OutOfStateFTE, Appropriations Add the totals row Change the contents of total row from Group By to Avg for InStateFTE, OutOfStateFTE and Appropriations fields.

STEP6D Create->Query Deign Add the tables Enrollment and Colleges [Enrollment] DateYear, InStateFTE, OutOfStateFTE, Appropriations [Colleges] CollegeName Add the Totals row and change the content of total row to sum for InStateFTE, OutOfStateFTE and Appropriations

STEP6D CONTINUED… Change the content of total row to Where for the CollegeName field Give "West Virginia University" Or "Potomac State College of WVU" Or "WVU Institute of Technology" Or "WVU Parkersburg“ as criteria for Collegename field

STEP6E Create->Query Design Add the tables GoverningBodies and Colleges [GoverningBodies] GoverningBodyName [Colleges] CollegeAbbrv Add the Totals row and change the content of total row to Count for CollegeAbbrv field Give Ascending order for GoverningBodyname field

STEP7 Create->Form Wizard Select Colleges table and add CollegeName field Select Enrollment table and add all the fields from that table Click Next 3 times and change the Names of form and subform as indicated in instructions Click Finish

STEP8 Create->Report Wizard Select Query6A and add all the fields Click next and select by Colleges Click next two times and give sorting order for the fields as indicated in instructions Click next and select stepped layout and landscape orientation Click next and give the name for the Report and click finish.

STEP8 CONTINUED…. Switch to layout view and adjust the width of the fields in Report

STEP 9 New Table ‘AnalysisQuestions’ with 2 fields –QuestionNumber Field values will be the question designators from the assignment (9a, 9b, 9c…) –Answer Field values will be your answers to the given question Make it of data type “Memo” This table is not related to the others, merely a place to put the answers to your Analysis Questions. Make sure answers are RECORDS in datasheet view, and NOT TYPED IN DESIGN VIEW ! ! !