S TUDENT A SSOCIATION Ye Chen Sean Hui John Laper Ying Yu (Rachel) Pan Jee Yee Yeoh

B ACKGROUND Student Association Student-run organization Oversees over 160 undergraduate clubs at UB Funded by Mandatory activity fee: $94.75/student Budget: $3.6 Million Clubs are divided into 6 different councils  People of Color (POC)  Academic  Special Interest (SISH)  Sports  Engineering  International

B ACKGROUND Finance Department Fund requests – cash inflows/outflows Student Association Financial Executive (SAFE) Purchase Orders must be submitted in advance

B USINESS P ROBLEM / B USINESS V ALUE Problem: Not every club submit PO properly Do not have a system to track missing documentations Business Value: Track missing documents Streamline PO approval process Update information easily

D ATABASE D ESIGN O VERVIEW We separate information into 4 groups: Club Employee Purchase Order Vendor Tables/Queries/Forms/Reports based on Club Information Employee Information Club Submission Status (Purchase Order Status) Vendor Contacts

U SER I NTERFACE D ESIGN Main Menu Open Forms Menu Open Reports Menu Help Exit

P ROJECT D EMONSTRATION Student Association.accdb

C ONCLUSION Benefits of Computer-Based Database System Solving the problem of time and inconvenience Track POs that are failed in proper submission Streamline PO approval process Track associate employees for related POs Can quickly access information in times of emergency Information condensed into one location instead of spread throughout different systems

L IST OF A DDITIONAL FEATURES INCLUDED Table Dropdowns in multiple fields Concatenated code Advanced (custom) input masks (multiple) Forms/Subforms In addition to a switchboard, ALSO use a Navigation form Calculated fields/ controls Look up forms Ex. Customer lookup form Additional Buttons (not on checklist that would be useful) Conditional Formatting Make them customized (formatting & design)

L IST OF A DDITIONAL FEATURES INCLUDED Queries Grouped Parameters IIF statements Concatenation Using advanced criteria Reports Additional Buttons (not on checklist that would be useful) Calculated fields/controls Made from Advanced Queries Conditional formatting Make them customized (formatting & design)

L IST OF A DDITIONAL FEATURES INCLUDED Switchboard Customize to match Company logos and colors Advanced Macros Website Multiple pages

Questions?