GLM 22/10/2002 E.Sánchez-Corral, L. Symons / ST D. Mathieson /AS 1 AOC Project Progress Report Organization Scope, Strategy, Objectives Status: – specification, development – open issues Planning Action Plans

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 2 Organization ST AOC project team –“AOC Informatique” Working group L. Symons, E. Sanchez-Corral J. Dransfield: Technical student integrated in EDH team –AS/EDH: D. Mathieson

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 3 Scope, Strategy Scope of the AOC system –AOC system shall allow users to register, modify, manage and follow-up the “Avis d’Ouverture de Chantier”/IS-39 documents Administration tools for LHC Installation Strategy –AOC document integrated into EDH –Validity and consistency of data Retrieved from concerned CERN dbs via Foundation: Patrimony, CFU, EDH/DAI, HR, etc –Assure confidentiality and security issues –Assure consistency and transparency Safety data

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 4 Objectives AOC system used CERN-wide AOC system will be not only an AOC repository but an AOC Management tool Complete system which covers both Safety and Management aspects of works on the CERN sites –Detect/trace/solve works co-activities –Contracts’ Safety information provided and used to validate AOC data Follow-up works: where, when, by whom Homogeneity with related EDH documents Level-3 Alarms IS-37, Fire Permit Create a common environment in EDH / AOC Phase II (from 2/03) Interface to Works Planning AOC work tasks Planning / AOC Phase II (from 2/03)

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 5 Progress Status User Requirements collection: May-June/02 “AOC Informatique” Working Group –PS, SL, ST, TIS, LHC, EP ST AOC prototype start point Specification: July-October/02 Interface to Patrimony db –Agreed with J. Garcin: 10/9 Interface to CFU db –Agreed with CFU (L. Esteveny): 16/10 AOC User Requirements document –Reviewed with AS/EDH –Specific requirements being individually “formulated”. Planned: 25/10 –To be accepted by AS/EDH AOC User Interface specification –Updated according to CFU interface. A first prototype exist –To be accepted by AS/EDH

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 6 Progress Status (2) Design & Development Patrimony db requirements implemented by ST –10/9 Patrimony db requirements implemented in EDH by AS –Via Foundation –Location to be defined, idem as for “Transport Request” –Production planned: 12/02 CFU db requirements implemented by AS/CIS –First prototype: 8/10/02. Reviewed 16/10 –Production planned: 11/02 –

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 7 Progress Status (3) Design & Development AOC User Interface –First prototype: AOC document “READ only” view –First prototype: 21/10/02 AOC Co-activity Management Interface –First prototype: 30/September

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 8 Progress Status (4) Open issues –CFU/Contracts’ Safety data and Documents on Completion Input/update under responsibility of Contract Managers ? –Location of Contract Safety documents and Documents on Completion Located in EDMS by Contract Managers ? Link from CFU to the EDMS repository (/division) ? -AOC Confidential Data access restricted -Asbestos and Chemical risks -DPO shall manage “AOC create right” -Grants READ access to all AOCs data -Chemical risk to be included in Patrimony db

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 9 Planning Development: Oct-Dec 2002 Populating CFU with Safety data: Nov-Dec 2002 Populating AOC sys: Dec-2002/Jan-2003 Testing: Jan-2003 Production: 15-February 2003 Training: February-March 2003

GLM 22/10/2002 E.Sánchez-Corral, L. Symons /ST D. Mathieson /AS 10 Actions Plan (ST) Input CFU/Contracts’ Safety data and Documents on Completion By Contract Managers Locate in EDMS Contract Safety documents and Documents on Completion By Contract Managers -Give “AOC create right” -Identify persons who should have this right -Works Supervisors (& deputies), DL, GLs, SLs, DSOs, … -DPO (?) shall assign “AOC create right” to concerned persons -Include “Chemical risks” in Patrimony db -Follow Standards simplified -Associated to “Buildings” -Follow-up AOC system development -Inform of project progress to “AOC Informatique” working group