E-Mail Tool Bars Outlook 2010 The Basics. Address Book  Allows you to find anyone who has a district email account  It works just like a search engine.

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Presentation transcript:

Tool Bars Outlook 2010 The Basics

Address Book  Allows you to find anyone who has a district account  It works just like a search engine

Address Book Icon  On the Reply Screen there is an Address Book Icon.

Search Button  Allows you to search for a message that someone has already sent you that might be somewhere in your inbox

View Reading Pane  Allows you to read an e- mail message on your screen first without opening it.  Click View and check how you want it to be displayed

Forward  Allows you to send the message to someone else without re-typing it.  The recipient will see everything on your message as well

Reply to All  Allows you to send your response to everyone that the message was sent to –For example: You want to reply to all the members in your Learning Team about your ideas for an upcoming project.

Reply  Message will go only to the person who sent it to you –For example: Ms. Jones asks me to help her with the computer. I hit the reply button letting only her know that I will be there in a few minutes.

Delete  Allows you to remove messages from your In Box that you do not need any longer.  It is a good idea to delete messages after you read them because they take up too much space.  Create a folder to store important messages.

Move/Copy  Allows you to move or copy an message that you need to keep into a specific folder.

Help  Ask the Office Assistant questions such as how to set up a distribution list, or how to attach a document

Options  Set Replies  Create Inbox Rules  Create an Signature  Select Themes

Message of Low Importance  Lets the recipient know that the message is not urgent and you can reply at your leisure.

Messages of High Importance  This symbol alerts the recipient that the message is urgent and needs to be read quickly

Check Names –Checks for the names of the message recipients in the address book or in your contacts folder.

Attachment  You can send your teacher an assignment you completed at home, or send a document home from school to your PUSD , or a personal account.

Check for Spelling  Please use the spell check before you send an .

Insert Signature  Allows you to have a permanent signature on all new s so that you don’t have to type it each time –For example:  Jeffrey Gates, M.Ed., M.B.A.  Technology, Life, Careers Teacher  Oasis Elementary Step 1 Click on Options, then click on See All Options Step 2 Click on Settings Step 3 Type in your signature

Save  You can save an attachment or a picture on your student drive

Send  This will send your message

Carbon Copy  Is used when you want to send a copy of the message you are sending to an additional person –For example: If I am sending you a message about a missing assignment, I may want to send a “carbon copy” to you parents so that they also know that you are missing the assignment

Blind Carbon Copy  Is used in a similar way as carbon copy except that the “Blind Carbon Copy” recipient is kept private from the other recipients of the –For example: If I send your parents a blind carbon copy of the instead of a carbon copy, you will not know that they received the from me. Their names will not appear on the e- mail message you receive

Setting Up Conversations You can set up your In Box messages by the: 1.Date they are received 2.Who they are from 3.Who they are to 4.The file size 5.The subject (the topic of your e mail) 6.E Mails that have attachments only 7.By their Flagging 8.By their importance

Flagging E Mail Messages  E Mail messages can be flagged by you for follow up at a later time depending on how important the message is to you.  They are visual reminders for you to address the message at a specific time.

Assigning Message Categories  You can select a color category for different types of messages.  For example:  Blue for your History Teacher, Red for your Math Teacher, Green for the Tech Teacher, Orange for Mom, Purple For Dad, and Yellow for your Language Arts Teacher.  This is an easy way to visually keep track of your e- mail messages.