© John Wiley & Sons, Inc Welcome to Special Events On-Site Management Chapter Eight Special Events On-Site Management Chapter Eight

© John Wiley & Sons, Inc AGENDA Welcome and review Opening activity Mini lecture “On-Site Management” Discussion Concluding Activity Assignment Adjournment

© John Wiley & Sons, Inc Improve Event Performance Use the timeline- and production schedule to monitor progress Create the schedule through interviews with key informants Hold group meetings to promote discussion Use the timeline- and production schedule to monitor progress Create the schedule through interviews with key informants Hold group meetings to promote discussion

© John Wiley & Sons, Inc The Production Schedule Implementation Monitoring Changes Evaluation Implementation Monitoring Changes Evaluation

© John Wiley & Sons, Inc Catering Management Location, location, location Equipment Utilities Time constraints Service styles Logistical considerations

© John Wiley & Sons, Inc Audiovisual Effects Management LCD projector Microphones Overhead projector Projection screens Slide projector Video projector

© John Wiley & Sons, Inc Lighting Chase or rope lights Dimmer or Control Board Ellipsoidal spotlight Fiber optic drop or curtain Follow spotlight Intelligent lighting Par Cam Pin spot Strobe light Ultraviolet or black light

© John Wiley & Sons, Inc Sound Compact disk player Equalizer Mixer Perimeter Zone Microphone (PMZ) Sound console or Rack Stage or Ear Monitor Wireless microphone

© John Wiley & Sons, Inc Special Effects Balloon drop Confetti cannon Dry ice Flash pot Flying Fog Fragrance machine Hologram Indoor pyrotechnics Laser Outdoor, Indoor pyrotechnics Wind machine

© John Wiley & Sons, Inc Video Character generator Off-line editing On line editing Switcher Video animation Video camera Video player-recorder Video wall system

© John Wiley & Sons, Inc Music and Entertainment Management Identify the resources Music for mood, atmosphere, animation, and transitions Calculate number of guests to determine formula for size of musical ensemble Incorporate electronic music to reduce cost and expand sound Manage musicians Recognize union requirements Electronic music (disc jockeys)

© John Wiley & Sons, Inc Music Licensing American Society of Composers, Authors, and Publishers (ASCAP) Broadcast Music International (BMI) Make certain you review policies and where appropriate complete licensing agreements in advance of event

© John Wiley & Sons, Inc Entertainment Options Professional entertainers Amateurs Celebrities and speakers Identify trends such as interactive media, virtual reality, teleconferencing, and edutainment.

© John Wiley & Sons, Inc Application Activity Develop a production plan using video, lighting, sound, and special effects for a new product introduction event.

© John Wiley & Sons, Inc Assignment Reader chapter nine

© John Wiley & Sons, Inc Adjournment Good Luck!