Joint Project Planning (JPP) Sessions

What is it? A meeting to develop a Project Plan that meets the COS and is as described in the POS. The main activity is planning This is a “high stakes” meeting © 2015 Tom Sulzer

Who Should Come? Meeting Facilitator Project Manager Technographer Alternate: Another project manager, outside consultant Project Manager Technographer Core Project Team Customer / Representative Resource Managers Functional Managers Process Owners Project Champion/Executive Sponsor © 2015 Tom Sulzer

Facilities and Equipment Comfortable Isolated, but on-site Large Room with plenty of whiteboard or blank wall, tables, chairs for up to five –person groups with flip charts Post-It notes, tape scissors, color markers, LCD Projector, PC/Laptop, butcher paper. © 2015 Tom Sulzer

Agenda Review COS Review POS, amend, extend. First level WBS (everyone) Decomposition by subject matter experts Estimate activity durations, resource requirements, dependencies Construct Project Network Diagram © 2015 Tom Sulzer

Agenda Cont’d Determine Critical Path Revise, approve project completion date Finalize Resource Schedule Gain consensus on the project plan. © 2015 Tom Sulzer

Deliverables WBS Activity duration estimates Resource requirements Project network schedule Activity schedule Resource assignments Project notebook © 2015 Tom Sulzer

End Result Project proposal Background Objective Approach overview Detailed statement of work Time/cost summary Appendices © 2015 Tom Sulzer