Welcome 2013 Combined Federal Campaign Treasurer Training

Batch Envelopes

Unacceptable Batch Envelopes DO not accept a Batch that comes in out of order Do not accept a Batch that is missing pledge forms unless there is supporting documentation i.e. Discrepancy form If the Batch is missing a deposit slip and it shows a check or cash pledge If it is missing the gift roster and there are pledges that “rate” gifts

Common mistakes in recording Transposed numbers from pledge onto Batch envelope Incorrect Math Not whole $’s when electing payroll deduction Pledge form not signed when electing payroll deduction There is not a full SSN when electing payroll deduction

Discrepancy Form

Discrepancy Instructions Date, Batch envelope # pledge forms are from, Turn-in date, Unit and Command Coordinator printed name and signature. In the body of the form write the actual pledge form/s number and why they are missing. Missing pledge forms equal missing $’s that is why it is so important to maintain “eyes on” the actual forms. The Treasurer at Turn-in will then review and sign off, and forward to the Campaign Treasurer for further action.

Gift Roster

Gift Roster Instructions Fill out all information according to your pledge forms being turned in for reconciliation prior to Turn-in. Alicia or Steve from the CFC office will verify against Batch envelopes and issue you the corresponding “gifts” to be distributed back out to your donors. Recommended you keep a copy of this to know who gets what when you return back to your office.

2013 Pledge Forms

Active Duty Check with Information Release 15 SEPT 13

Fundraising Cash Donation 15 SEPT 13

Active Duty Partial Allotment 15SEPT13

Active Duty Allotment 15SEPT13

Civilian Allotment 15SEPT13

Make sure each pledge form is filled out correctly and legibly Each pledge that is for payroll deduction MUST be signed and dated by the donor and MUST include SSN if military or GS, employee # if civilian NAFI Check or cash donations MUST include date of donation check # these pledge forms do not have to be signed Federal agency and Office is where you will place your Command you are assigned example 2MARDIV, MEF, MLG, SOI etc Address is where you will be more specific 1/6 Alpha Company, Semper Fit etc. This is a physical location more than a mailing address. If military in the box that states Branch of Service (under Military payroll) this means USMC, USN, USCG, USA, USAF not 1/6, 3/2 etc…. If choosing a partial allotment the military member must not EAS before 3/31/14. Only members leaving after 4/1/14 and before 12/31/14 can opt for a partial allotment. If you wish to receive the corresponding gift for your donation you MUST check YES or a gift will NOT be released If you wish your information to be released to your chosen charity then you must check YES and fill out the required information If you wish the amount of your gift to be released to your charity of choice then you MUST check the corresponding box If the Command Coordinator is the responsible agent for turning in pledge forms electing payroll deductions the white copies will be returned to you after your Batch envelope has been reconciled by a Treasurer. Unless you are SOI, or MCI-East MCB Civilians. Pledge Form Recap

On-Line Pledges On-line pledge ed copy of receipt

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