© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. The Swedish System on Framework Agreements and Co-ordination Bengt O Renberg Senior Adviser Valletta, January 2006

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Co-ordination of Government Procurement l 270 Central authorities l Central authorities including sub-authorities –250 with < 100 employees –300 with emplyees –50 with > employees l 65 other government related authorities

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. The Public Procurement Structure in Sweden Government Min of Finance The Association of Local Authorities 290 local authorities Co-operation committee The Federation of County Councils 18 county councils 3 regions The Swedish Agency for Public Management ~300 central authorities

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Public Procurement Supervision Government Min of Finance The National Board for Public Procurement (NOU) 290 local authorities 18 county councils 3 regions ~ 300 central authorities

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Key Figures for the Co-ordination of Government Procurement l ~ 7 Bn SEK total aggregation l 12 Agencies responsible for government framework procurement l ~ 100 Product areas l ~ 370 Suppliers l ~ 450 Framework agreements

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Swedish Local Authorities and County Councils Swedish local authorities and county councils Local authorities Framework agreement Framework contracts ~ ~120 Bn (excl companies) County councils Framework agreements Framework contracts ~ ~ 40 Bn Local authorities (incl companies) ~180 Bn The government~100 Bn County councils~ 40 Bn Total~320 Bn (~32 Bn Euro)

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. The Swedish Agency for Public Management Administrative dept Staff dept DG Electronic Government Procurement Public Premises Evaluation Governance Co-ordination of government procurement ICT procurement

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Co-ordination Structure Co-ordination of Government procurement: 6 persons Council for procurement Co-ordination Working group: 12 government agencies responsible for procuring framework agreements Legal group

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Areas of Activity Co-ordination: New areas Participants Supplier-buyer contracts Development: New methods Guides Tools Information: Express bulletin Seminars/conferences Support service Evaluation: Statistics Efficiency Compliance

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Government Assignments to Statskontoret: l Obtain savings for the government by effectively co-ordinating government procurement/purchasing l Obtain better conditions and lower costs for the public administrations use of equipment and services in the area of information and communication technology (ICT)

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Strategic Goals l Efficient state procurement l Optimized use of resources l Increased competence l Reduced risk exposure l Co-ordination effects

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Goals l A relevant composition of common framework arrangements l Increased competence in procurement within the state, and increased awareness at management level of the importance and possibilities of well performed public procurement l Structure for advice and expert support l Initiate projects for more efficient procurement l Influence the rules, nationally and internationally

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Activities l Initiate profitable product areas l Agreement with a procurement responsible authority l Follow up the use and the competition consequences l Clarify terminology and rules l Information about on-going and available common procurements l Facilitate sub-ordering

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Regulation (SFS 1998:796) of Co-ordination of Government Procurements (Issued June ) 1§ This regulation comprises rules regarding procurement co- ordination in order to bring about savings for the state. The regulation applies to authorities under the government.

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Regulation (SFS 1998:796) of Co-ordination of Government Procurements 2§ For goods and services that authorities buy often, in large quantities or that cover high values, framework agreements or other common agreements shall exist that make procurement more efficient. In that connection the possibility of the small and medium size enterprises to participate in the procurements shall be considered.

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Regulation (SFS 1998:796) of Co-ordination of Government Procurements 3§ An authority shall use the agreements referred to in 2§ unless the authority finds another form of agreement altogether more beneficial.

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Regulation (SFS 1998:796) of Co-ordination of Government Procurements 4§ The Agency shall initialise agreements referred to in 2§. The Agency shall also in co-operation with purchasing authorities develop, co- ordinate and follow up procurement activities. When an authority intends to purchase without using the agreements referred to in 2§ The Agency shall be informed thereof. (This regulation enters into force Aug 1st 1998)

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. Advantages l Volume benefits (selected, balanced areas) l Thoroughly evaluated suppliers, products and contract terms l Reduced procurement costs (avoiding full procurement processes) l Focus on core objectives l Infrastructure for sub-orders, eventually rationalised logistics l Reduced risks (e.g. for breach of rules) l Statistics, overall and by authority

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. The Future l Organisational changes l Investigation on new EU Directives l Framework agreement models l Decentralised, centralised or semi- centralised? l Development of business models l Value for money, not only legal play- house l ~ 1500 court cases in 2004, still increasing

© OECD A joint initiative of the OECD and the European Union, principally financed by the EU. The Swedish System on Framework Agreement and Co-ordination Bengt O Renberg Senior Adviser