Promoting Copyright Education and Compliance on Campus Copyright Basics: Utilizing Available Tools and Resources Educause SouthWest Regional Conference 2006 Susie Quartey and Carl Johnson

In the Beginning Office developed in 1999 Focus: Address and resolve copyright issues Resources used  US Copyright Law  “Copyright Essentials for Librarians and Educators”, Kenny Crews, 2000  “Crash Course in Copyright”, Georgia Harper, 2001  “The Copyright Primer for Librarians and Educators”, Janis Bruwelheide, 1995

How many of your institutions have an office responsible for or dedicated to copyright issues that arise on campus? 1.Yes 2.No 3.Uncertain 0 of 250

Mission: Assure effective and appropriate licensing practices Manage licensing and rights information Provide copyright education, training and policy advisement Assess copyright policy and legal developments

How many of your professors and instructors feel copyright laws affect how they teach and the resources they use? 1.All of them 2.Some of them 3.None of them 0 of 250

Assure effective and appropriate licensing practices: Develop helpful handouts Host displays about copyright awareness Get involved in campus committees Give presentations to faculty and students University-level Department-level Student organizations

Manage licensing and rights information Utilized existing technology Developed presence in courseware management system Developed database that manages course reserve requestscourse reserve requests Developed database that manages non-reserve requestsnon-reserve requests

Provide copyright education, training and policy advisement Develop policy and educational materials  CRM CRM  Online tutorial Online tutorial  Pens, clips, and bookmarks, Oh my!

Assess copyright policy and legal developments Fair Use is your friend Answer questions on copyright policy Monitor pending copyright legislation

Success is measured by Increased workload Increased requests for presentations and assistance More difficult questions asked Increased demand for our services Students served16,23339,83558,403154,000 Total pages requested7,30616,93419,80132,000

Does your University have an official copyright policy? 1.Yes 2.No 3.Don’t know 0 of 250

Policy Development—Who Chairperson: interested stakeholder University Legal Counsel Administrators Faculty, staff, students Librarians, Bookstore, Print Services, Law School, IT

Policy Development—Scope Laws—Govern Policies—Regulate Guidelines—Educate “Copyright Resource Material”

Policy Development—Scope Quantitative “rules” Approach Principles Approach Fair Use Music Library Distance Education Internet Issues Digital Library Print Services

MARCH 2001 JUNE SEPTEMBER JANUARY 2002 MARCH JUNE SEPTEMBER 2002 Faculty & campus review Implement Final Policy Policy Drafting Committee IP Advisory Committee review of preliminary draft Identify issues & objectives; organize committees Prepare initial materials & drafts AVP & President’s Council approval Finalize document/policy Policy Development—Timeline

Summary Be patient with administrators Provide Presentations, seminars, displays Offer incentives to entice learning Make learning about copyright fun

Available Resources Online tutorial copyright101.byu.educopyright101.byu.edu Online submissions for reserve requests, Reserverequest.byu.edu Reserverequest.byu.edu Online submissions for non-reserve requests, Copyrightrequest.byu.edu Copyrightrequest.byu.edu Department homepage, copyright.byu.educopyright.byu.edu Copyright Resource Material handbook Handouts on Copyright-related issues

Copyright © 2006 Brigham Young University Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the copyright owner. To disseminate otherwise or to republish requires written permission from the copyright owner. Brigham Young University Copyright Licensing Office 3760 Harold B. Lee Library Provo, UT phone fax Carl M. Johnson, Director Susie Quartey, Associate Director