Windows XP Lab 2 Organizing Your Work Competencies

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-2 Competencies 1.Use the Folders list. 2.Create and customize folders. 3.Rename and delete folders and files. 4.Copy and move files. 5.Use drag and drop.

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-3 Competencies 6.Select multiple files. 7.Use the Recycle Bin. 8.Find files. 9.Open, edit and print a Notepad document. 10.Save a file.

Windows XP Lab 2 Organizing Your Work Concepts

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-5 Concepts Overview 1.Hierarchy The graphic representation of the organization of folders on a disk is called a hierarchy. 2.File and Folder Names When a file or folder is created, it must be assigned a file name that identifies its contents.

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-6 Concepts Overview 3.Copy and Move All Windows applications include features that allow you to copy and move selected information from one location to another. 4.Drag and Drop Common to all Windows applications is the ability to copy or move selections using the drag and drop feature.

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-7 Concepts Overview 5.Editing One of the advantages of using a computer is that you can easily change or edit your documents. 6.Saving Files When you save a document you are working on, a permanent copy of your onscreen document is electronically stored as a file on a disk.

Windows XP Lab 2 Organizing Your Work Outline

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved. 2-9 Outline Working with Folders –Using the Folders List –Creating Folders –Renaming Folders –Deleting Folders –Customizing a Folder

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Outline Working with Files –Copying Using the Menu –Copying Using a Task Link –Using Drag and Drop –Selecting Multiple Files –Renaming and Deleting Multiple Files –Using the Recycle Bin –Finding Files

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Outline Running Applications –Starting Notepad –Opening a file –Editing a document –Printing a document –Saving a file

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Outline cont. Concept Summary Lab Review

Windows XP Lab 2 Organizing Your Work Lecture

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Working with Folders A folder is a container for your files Helps you to organize your files Folders can hold different categories of files

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Explorer Bars Search Favorites Media History MoneySide Folders

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Hierarchy Concept 1 Hierarchy A graphic representation of file and drive organization Top-level folder –Main folder –Root folder Folders created in the main folder –Subfolders –Secondary folders

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Creating Folders Without folders, files are crowded and disorganized Folders can be created on the hard disk or on a floppy disk

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved File and Folder Names Concept 2 File and Folder Names File and folder must be assigned a name File name must be unique for the folder it is in File may have a file name extension –Up to three characters –Used to identify the type of file

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved File and Folder Names Up to 215 characters Letters A to Z Numbers 0-9 Special characters _ ^ $ ~ ! # % & - {} ' ` Spaces are allowed Not allowed : \ / : * ? > < |

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Working with Folders Renaming Deleting Customizing –Picture –Icon –Viewing options –Specialized tasks

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Copy and Move Concept 3 Copy and Move Copy –Item remains in original location –Duplicate is created in new location Move –Item deleted from original location –Duplicate created in the new location

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Copy and Move Terms Cut, Copy, Paste Source Destination Clipboard

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Copying Using a Task Link Select multiple files in the folder Copy files to another location

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Drag and Drop Concept 4 Drag and Drop Use to copy or move selections 1.Select item 2.Drag item with the mouse to new location 3.Release the mouse button Dragging a file to a folder on the same disk moves it Dragging a file to a folder on another disk copies it

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved More on Working with Files Selecting multiple files –Click on first item, hold down [Shift] to select last item –Use [Ctrl] to include additional items Renaming files – names should be descriptive of their contents Deleting files –If deleting from diskette, the Undo action cannot be used

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Using the Recycle Bin Recycle Bin is a special folder Used to store deleted items Items are permanently removed later Icon appears full or empty

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Finding Files Where is the file? What is the name of the folder? Windows XP Search option helps you locate files and folders by: –Name –Approx. date –Text contained in a document location –File size

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Running Applications ApplicationUsed To… MS Internet Explorer 6Explore the World Wide Web Windows Movie MakerTransfer analog or digital audio and video to the computer for editing and playing Windows Media Player 8Create and listen to CDs, watch DVDs, listen to radio Windows Messenger 4.0Participate in instant messaging Outlook Express 6Compose, send and receive e- mail messages

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Running Applications ApplicationUsed To… WordPadCreate text documents with complex formatting NotePadCreate simple text documents PaintCreate simple line drawings, displays and edits scanned photos CalculatorPerforms basic arithmetic tasks Address BookManages your contact information Task SchedulerRuns scheduled computer tasks automatically

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Starting Notepad Used to create simple text documents Includes –Title bar –Menu bar –Workspace Opens an existing file –Specify location and name of file in dialog box

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Look In Drop Down List

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Editing Documents Concept 5 Editing Documents Can easily change a document using Notepad –Correct spelling –Add or remove text –Rearrange content –Redesign layout Mistakes can be removed using [Backspace] and [Delete]

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Saving Files Concept 6 Saving Files Permanent copy of onscreen document is saved –Electronically stored as a file –Saved on a disk While working on document, changes made are stored temporarily in memory

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved More on Saving Save –Saves a document using the existing path and file name –Replaces contents of file with changes Save As –Allows you to select a different path and/or file name –Can save original and revised document as two separate files

Windows XP Lab 2 Organizing Your Work Key Terms

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Key Terms active pane Clipboard copy current folder destination

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Key Terms cont. drag and drop edit Explorer Bar file name file name extension

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Key Terms cont. format (disk) hierarchy main folder move path

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved Key Terms cont. root folder source subfolder tree

Windows XP Lab 2 Organizing Your Work Frequently Asked Questions

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved FAQ What goes into a folder? How can I view the contents of the disk? Where can I find the Explorer Bars and how do I use them? I'm not sure I understand the hierarchy of folders. Please explain. How do I create a folder? Can I assign any name to a folder? Any restrictions?

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved FAQ How do I change the name of a folder? How do I delete a folder? Oops! I accidentally deleted a folder that I need. Can I get it back? I want to change the icon that is displayed for my folder. How do I customize a folder? What is a template and how do I use it with folders?

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved FAQ Help! I don't understand the difference between the copy and move commands. What is the Clipboard? How is it used? How do I copy data files using a Task Link? Please explain how to use Drag and Drop? What is the Recycle Bin? I can't remember what folder I used to store a file! Is there a search function in Windows XP?

McGraw-Hill/Irwin (c) 2002 by The McGraw-Hill Companies, Inc. All rights reserved FAQ What is the difference between Notepad and WordPad? Can I use either of these programs to create a resume? I created a document using Notepad and now I need to add more text and make changes. How do I do this?