Microsoft Office 2013 The Basics

Objectives (Day 1) Identify and define Microsoft Office programs Identify which Microsoft Office programs to use to meet specific needs Start an Office program window using multiple methods

What is Microsoft Office? Collection of software programs Word Excel Access PowerPoint Publisher Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Hardware vs. Software Hardware Device physically connected to a computer Physically-touched Examples: Mouse, monitor, printer, etc. Software Computer programs, procedures, and documentation that perform tasks on a computer Anything that can be uploaded or downloaded onto a computer Examples: Microsoft Office, Skype, iTunes, etc.

Microsoft Office 2013 Programs Word Word Processing program Creates documents Ex: letters & reports Excel Spreadsheet program Best for work with numbers Ex: Budgets, Graphs

Microsoft Office 2013 Programs Publisher Desktop Publishing program Helps design professional- looking documents Newsletters & brochures Access Database program Organizes information Ex: Doctor office patient’s information PowerPoint Presentation program Creates electronic slides Ex: Verbal presentations and projects

Starting the Program Use Taskbar buttons Commonly pinned programs to Taskbar Go to Start Menu Click All Programs—Microsoft Office Folder—Select program…. OR Type program in Search box OPEN the MICROSOFT WORD program

Program Window Rectangle that contains: Open program Tools for working with the program Work area

Objectives (Day 4) Identify and define parts of an Office screen Identify and define the parts of an Office ribbon Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add additional setting to a file Practice minimizing ribbon to work in full screen view and reduce distractions while working Customize and create ribbons to accommodate specific Office needs

Ribbons “Command Center”Command Center Contains tabs from which you can choose a variety of commands Logically listed Ribbon

Ribbon Tabs Organize commands into related tasks Ribbon Tabs

Tab Groups Each command is organized into specific groups Each group contains buttons to click and use Ribbon Tabs Tab Groups Buttons

Dialog Box Launcher Opens dialog box or task pane to choose additional settings Window opens on top of the program window Dialog Box Launcher Ribbon Tabs Tab Groups Buttons

Buttons Functions & Features Toggle Buttons Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline, etc. Button Menus (buttons w/ arrows) A list of other commands related to the button (textual) Examples: Paste, Line Spacing Button Gallery (more buttons on commands) Visually shows options available for a command directly on ribbon Examples: Shapes, WordArt, Font Color, Styles

Objectives (Day 5) Identify and define parts of an Office screen Display, identify, and define live previews Display, identify, and define contextual tabs Display, identify, and define the mini toolbar Practice using the mini toolbar within a file Display the short-cut menu to make changes and work quickly within a file

Live Previews Allows you to see how a gallery option affects your file without making the change Point to option on gallery **Practice within a Word document Type name Point/hover over Styles selections

Contextual Tabs Tabs that appears on ribbon only when certain items are selected Commands relate to item Disappears when not in use Contextual Tab

Mini Toolbar Toolbar tat appears in work area after text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear Mini Toolbar

Short-cut Menus List of commands that appear when you right-click within a program window Faster option compared to using ribbons Short-cut Menu