ELECTRONIC PROPOSAL BOOK September 9, 2003

Project Team Brandon Crowley, TDOT Construction Vonda Kellett, TDOT Construction Michele Baker, Info Tech Brian Cox, Info Tech

Implementation PES/LAS/Expedite - February 2002 DSS - April 2002 Electronic Proposal Book - Feb SiteManager - TBD

Previous Practices Printed all contents of the proposal in hard copy Assembled a master hard copy of each proposal Hand carried the master copy to the Print Shop for reproduction in bulk

TDOT Requirements Store special provisions in Word format Store occasional drawings electronically Modify special provisions at the proposal level & store the revision date Produce an electronic file

Generic Trnsport Functionality Stores special provisions in ASCII text Allows special provisions to be assigned from the reference table to the Proposal Tab Produces some reports typically used in a proposal book

Tennessee’s Approach Program Changes New Business Flow

PROGRAM CHANGES 3 Plug-Ins Added

Reference Table Allows Word, Excel &.pdf files to be stored and modified.

Proposal Level Allows storage & modification of special provisions and allows revision dates to be stored.

Attachments Tab Builds Electronic Proposal Book in.pdf format.

Sample Cover

Sample Table of Contents View entire book at...

New Business Flow Assign special provisions to the proposal in PES Edit any proposal specific special provisions Generate Electronic Proposal Book Print Electronic Proposal directly to DocuTech printer in Print Shop Post to Internet

Pros and Cons

Pros Reduced assembly time Cost reduction (TDOT & Contractor) Contractor review prior to purchase Streamlined reproduction Internet distribution for field offices

Cons User must be more computer literate Additional computer training sometimes needed Two source code changes were needed

Questions?