Presentation Title | May 4, 2009 Office of Budget & Financial Planning Budget & Planning Update – March 25, 2014

Presentation Title | May 4, 2009 Financial management... Effectively allocating and managing resources to support the goals and priorities of the organization. People are our greatest resource, and our largest expense.

Presentation Title | May 4, 2009 Position management is the continuous, dynamic management process to determine  short- and long-term priorities  what work needs to be done  what skills and experience is needed  how many people are needed  how position descriptions are designed Position management informs the organizational structure and funding required to accomplish the functional assignments of the department and the area.

Presentation Title | May 4, 2009 Managing chairs around a table

Presentation Title | May 4, 2009 Changes in support of position mgmt - documented hiring process (AA) VCOBFP ODI HR - streamlined processing (CC) VC HR -e-PAF electronic workflow pilot in progress -new hiring process (CC) coming soon!

Presentation Title | May 4, 2009 Summit position mgmt Real time reporting on both filled and vacant funded positions; it links payroll, budget and PeopleSoft Finance -Developed by UITS, UML, UMM -UMB partnership between HR and Budget & Planning -five UMB pilot departments -currently updating payroll system (new faculty, converting REQs, -reviewing position #s) -waiting for UML to go into production

Presentation Title | May 4, 2009 Risk management...  Identification (of the best and worst case scenarios)  Assessment (probability of occurrence)  Acceptance or mitigation (taking action or setting aside funds to cover loss) Vacancies...  Identification  $9.9 million and 129 (HCT) long-term vacancies  over half vacant for over 12 months  Assessment  2.5% of long-term vacancies filled at mid-year  Acceptance or mitigation ?

Presentation Title | May 4, 2009 FY Planning Fee setting Multi-year fcst Revenue Expense  Cost of living, merit, fringe benefits  New buildings  Debt service  Large contracts Gap in revenue to expense Closing out FY14

Presentation Title | May 4, 2009 FY Planning Fee setting (almost) done! Multi-year fcst (almost) done!

Presentation Title | May 4, 2009 Revenue/Expense Drivers FY15FY16FY17 Revenue Drivers UG (Enrollment Mgmt)2.5%2.4%2.3% Graduate (Graduate Studies)6.7%6.2%5.9% State (System Office) $9.0$4.5$4.5 million Expense Drivers System Office estimates  cost of living/merit3.0%3.0%3.0%  fringe benefit rate1.0pp3.0pp 1.0pp Campus master plan  Debt service$2.0 million  Facilities$2.1 million  Depreciation$4.9 to 10.7 million (each yr)

Presentation Title | May 4, 2009 Closing out FY14  fund payroll (both AA and CC)  right size operating (non-payroll) budgets  identify rollover (>$10,000, one-time, discrete purchases or projects)  execute on remaining funds  review org structure  review base budgets