LECTURE ON LIS UPDATING 2015 (for Public and Private) BY ALFREDO C. MEDRANO Planning Officer III SDO Ilocos Norte

Log in using School Head Account or System Admin Click School Head Account – To approve Data Correction Request, Create Class, Add Personnel, Assign System Admin, Reset Password, Update Profile/Status of Learner System Admin– To Request for Data Correction, Create Class, Add Personnel, Assign School Head, Reset Password, Update Profile/Status of Learner

Note: It will display this page only of you have not yet updated the School Head record Click Update to update the School Head Account or Click Skip to Update later

CLICK LEARNER INFORMATION SYSTEM Click here to display pulldown list (1) Click Here (2) Click Here CLICK LEARNER INFORMATION SYSTEM

Click Click List of Classes to view enrolment per Grade and Section LIS DASHBOARD

HOW TO CHANGE SECTION NAME NOTE: THERE SHOULD BE SECTION NAME IN ALL THE SECTIONS Click the Pulldown list

Select Class Settings

Type the name of section Type Section Name

Click Click Save

Click List of Classes to go back Please Read Click List of Classes to go back

TO VIEW ENROLMENT OF A CERTAIN SECTION Click Click View Enrolment

IMPORTANT INFO IN THE MASTERLIST Click to enroll transferees Click Here to display error list Click here to diplay the list of Transferred out, Dropped out, No Longer in the school and accelerated Click Profile to Update the profile of learner Click to Change Status Incomplete IP and Mother Tongue

How to Add Personnel/Assign School System admin using School head account Click Click Administration Click Click Manage Personnel

Type the First name and Last Name Click Click by Name Type the First name and Last Name After typing the First name and Last name of Personnel, click Search Click

Click Click

Type Middle name (- if none) Please assign only those who have TIN number, for DepED, please add only those who have DepED Email Account Type Middle name (- if none) Select Gender Type TIN number Click

For DepED, use deped email account: Ex. Type the desired username (for Private: firstname.lastname, Ex. alfredo.medrano For DepED, use deped email account: Ex. Alfredo.medrano@deped.gov.ph Click Select the Role Select

Click Read Click

Press F5 to refresh Not yet reflected

System Admin Assigned

HOW TO SIGN IN USING NEW ACCOUNT To Sign in with New Account, Username of personnel will also be the password Click Ex. Username: acmedrano Password: acmedrano

MY ACCOUNT PAGE OF PERSONNEL Switch Click Click Change Username Change Password Click Learner Information System to proceed to LIS Dashboard

LIS DASHBOARD OF SYSTEM ADMIN Click here Click Switch to other app or administration of personnel Click List of Classes to display the List of Classes (Grade and Section), Enrolment of Every Grade and Section LIS DASHBOARD OF SYSTEM ADMIN

LIST OF CLASSES Click View Enrolment Click View Enrolment to display the enrolment of a certain grade and section

Continuation in the next slide

MASTERLIST OF LEARNER (LRN, NAME, GENDER, DATE OF FIRST ATTENDANCE, STATUS AND PROFILE

HOW TO REQUEST DATA CORRECTION (TOGGLE LIST) Note: Only System Admin or School Personnel can request for Data Correction Click Click LRN Or in the Masterlist, Click Profile (see next slide)

How to Complete IP or Mother Tongue

Incomplete IP/Mother Tongue Click Click Profile

Click Update Other data

Type the Mother’s Maiden name Type the Father’s name Type the Mother’s Maiden Name and Father, no need to fill up Guardian if there are parents of learner

Complete the data on Residence, Religion, IP and Mother Tongue

Click Update Click Click to go back Please read

How to Update Incomplete Basic Information Click Click LRN

Request correction of Basic Profile, LRN and Grade level Update parents, residence, religion, IP/Mother Tongue Change Status to NLS, Transferred Out, No Status, Tag as CCT, ECD Transfer learner to other section To view enrolment history of learner and contact number of school LEARNER PROFILE PAGE

Click Correction of Basic Profile Click Request Correction, then Click Correction of basic profile

Type the reason Click

Click Click

Click

Please read

IN THE MASTERLIST, CLICK THE PROFILE OF LEARNER WITH OLD LRN (FROM PUBLIC SCHOOLS AND WAS CREATED NEW LRN CLICK

Click Request Correction

Provide reason why? Type the Old LRN Click Type the reason and old LRN, then click Continue, then just follow the next steps……

HOW TO TAG NLS (No Longer in the School) or TRANSFERRED OUT OF A LEARNER CLICK Click Pencil Icon

Click Click No Status

Select No Longer in school

Indicate the Date of effectivity

TAG TRANSFERRED OUT

Click Click No Status

Select Transferred Out

Provide date of transferred Provide reasons/remarks Select School Type Type the School Name or ID Click Please use Google Chrome Browser

USER ACCOUNT MANAGEMENT SYSTEM (UAMS) HOUSEKEEPING USING SCHOOL/SCHOOL SYSTEM ADMIN AND PERSONNEL ACCOUNT BY ALFREDO C. MEDRANO Planning Officer III Schools Division of Ilocos Norte

Log In using School Head Account or School System Admin in the http://lis.deped.gov.ph Type the Username and Password of School Head or School System Admin Account or School Personnel Click

1 2

My Account Page of School Head, System Admin and School Personnel (Adviser) Switch Account In My Account, you can change Password and Username Click Username to change Username Use this portion if you want to change your password

CHANGING THE USERNAME (APPLICABLE TO SCHOOL HEAD, SYSTEM ADMIN AND ADVISERS, STILL IN THE MY ACCOUNT PAGE) 100268bomedrano For DepED Only - Click Username, then type the New Username (it is recommended that you use the deped email (ex. alfredo.medrano@deped.gov.ph. “We encourage LIS users who do not have an official DepEd email account to register through DepEd email service as this might be a requirement to validate the eligibility of the account user. (login to http://depedverify.appspot.com/) Click Here

After typing your New Username, Click Update Username bonna.medrano@deped.gov.ph For DepED, Use DepED Email Account as Username For Non DepED, Use Firstname.Lastname as Username After typing your New Username, Click Update Username Click

bonna.medrano@deped.gov.ph Read!!! Username changed, take note of the New Username, you will need this when next Sign In

Changing Password Type the Old Password, then the New Password and Repeat Password

After typing the New password, Click Change Password, take note of the New Password, you will need this when next Sign In Click

Read!!!

Click Administration to Manage Personnel MANAGE PERSONNEL– ADDING PERSONNEL (NEW OR EXISTING), CHANGING SCHOOL HEAD, RESET PASSWORD, SET SYSTEM ADMIN, REMOVE or LOCK PERSONNEL ACCOUNT Switch Account Click Note: Only School Head and School System Admin can manage personnel Click Click Click Administration to Manage Personnel

Click List of Personnel ADDING SCHOOL SYSTEM ADMIN, REMOVE, LOCK AND RESET PASSWORD NOTE: SCHOOL HEAD ACCOUNT OR SYSTEM ADMIN CAN ADD SCHOOL SYSTEM ADMIN (YOU CAN ASSIGN ONLY 2 SYSTEM ADMIN) Click List of Personnel

Note: Only School Head or School System Admin can reset/ lock Password of Personnel (Adviser) and remove role Click CLICK FOLDER ICON

Update Profile Disable Account Click to Reset Click to Add Role Click x to Remove

Click x to close Read!!!

Note: Use your official DepED email account as your Username Note: Use your official DepED email account as your Username. If you don’t have yet, ask the assistance of IT Officer. Ex. alfredo.medrano@deped.gov.ph. As per instruction “We encourage LIS users who do not have an official DepEd email account to register through DepEd email service as this might be a requirement to validate the eligibility of the account user. (login to http://depedverify.appspot.com/)

ADMINISTRATION IN THE SCHOOL There should be SH Assigned Two School System Admins only Username should be DepED Email Account for DepED Only

HOW TO CONFIRM TRANSFERRED OUT (LEARNER) BY ALFREDO C. MEDRANO

HOW DETERMINING IF A LEARNER WHO TRANSFERRED OUT IS ALREADY TRANSFERRED TO ANOTHER SCHOOL First, open your record of the learner who transferred out. In Select the Grade and Section and Click View Enrolment

If you see TO in the status of learner who transferred out, it means that the learner is already transferred in to another school, Click Profile to Confirmed and change the No Status to Transferred Out

Click Update Status to Confirmed the Transferred Out Please Read Click Update Status to Confirmed the Transferred Out

Click Here to open date Type your Comment - “Confirmed Transferred Out”, and select the date of acknowledgement

Acknowledgement Date 2014-09-01 Click Update

To Check if the status is already changed, Click List of Classes, select the Grade and Section of the learner who transferred out and Click View Enrolment to open the masterlist….you can see Transferred out in the Status Column

HOW TO APPROVE REQUEST FOR DATA CORRECTION – FOR SCHOOL HEADS (Change of Name, Gender and Date of Birth) BY ALFREDO C. MEDRANO Planning Officer II Schools Division of Ilocos Norte

NOTE: Advisers Request – School Head or System Admin can approve System Admin Request – School Head can approve DASHBOARD

Click Data Corrections Tab, Click Change Request to display all Pending Requests of Advisers

Click View to View the Request Click Here Click View to View the Request

Encode your approval remarks here Encode the Approval Remarks, then Click Approve or Disapproval Remarks then click Disapprove NOTE: Before approving a request, please validate first, check the supporting documents Encode your approval remarks here

Change Request Approved, Click Close

Click Here Click Data Corrections Tab to view Pending, Approved and Disapprove Requests

REVIEW ON CLASS MANAGEMENT and ENROLLMENT

For Class Adviser Account (Click Masterlist) You can see List of Classes when log in to School Admin/ School Head Account

CLASS MANAGEMENT SY 2015-2016 Note: The list of classes in the previous school year will be copied for the current SY (2015-2016) It indicates that no assign adviser Note: School System Admin / School Head account can do Class Management

HOW TO CREATE NEW CLASS SY 2015-2016 Click Here Click Create Class

Select the Grade Offerings (you can select Multiple Offerings Type the Section Name Select the Grade Offerings (you can select Multiple Offerings For SPED Class

Click Here to Set Adviser

Use By Name if you do not know the Username Type Username or TIN, the Click Search

Click Here

After setting the Class, click Save

Click Here Please Read!! Click List of Classes

UPDATE CLASS SETTINGS (Changing Section Name, setting Monograde/Multigrade Class and Assigning Adviser) Click Click the inverted triangle (Pulldown list) – see Arrow, then select Class Settings

Click Yes if the Class is Multigrade Click Here Click Yes if the Class is Multigrade NOTE: MULTIGRADE CLASS SHOULD HAVE THE SAME SECTION NAME

ASSIGNING CLASS ADVISER BY NAME Click Here

Type the First name and Last name, then click Search

Click Here New After searching and the search is Ok, click folder icon, if not, Click Create New Record

Click Here Click Select

Adviser assigned Click Save

Click Here Please Read!

REMOVING CLASS SECTION NOTE: YOU CAN ONLY REMOVE A CLASS WHEN IT IS EMPTY (NO ENROLMENT) Click Pulldown list, then select Remove Class

Click Here Read!!!

For System Admin/School Head ENROLL LEARNER For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner) For Class Adviser For System Admin/School Head Click Here

Use Enrol Learner for New Learner and Transferees Use Batch Enrol to enrol previous school year learner (enrolled in the school)

USING BATCH ENROL TO ENROL LEARNER Click Click Batch Enrol

Click Here Click the box to select It will display the Prospective List of Enrollees from Previous School Year that were enrolled in the school (be careful in selecting – see your masterlist)

Type the Date of first attendance of Batch Learner, then click Continue

Click Here Review the selected learners for batch enrolment, click Cancel if there are errors, Click Batch Enrol Selected if you want to proceed

A confirmation is displayed Click Here A confirmation is displayed

Click View Enrolment to display the Masterlist

LIST OF ENROLEES 06/02/2015

ENROL NEW LEARNER OR TRANSFEREES For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner) Click Here For transfers from private school and longtime Balik-aral schools will search learner and if not found, temporarily enrol by entering learner data. Division will approve creation of LRN after reviewing supporting docs and ensuring that this new learner is not yet registered in the LIS. Click View Enrolment

ENROL NEW LEARNER OR TRANSFEREE Click Here Click Enrol Learner

Click Proceed Enrolment

You can search by LRN or by Name

Click Preview if the Search Result is OK or you can Cancel Search

Click Continue

Type the Date of First Attendance, then click Continue

Update the Data of Learner Click Yes or No Update the Data of Learner

A confirmation is displayed

UPDATING THE PROFILE OF LEARNER Click

Use to transfer pupil to other section Update the status of pupil Use to transfer pupil to other section View Enrolment History

Click the link to display contact detail Click Here Click the link to display contact detail

Follow Slide 23 With Enrolment Without Enrolment With Adviser Without Adviser Follow Slide 13

END OF PRESENTATION