Date, location Open Access policy guidelines for research institutions Name Logo area

The European policy context  European Commission:  Open circulation of knowledge is one of the five priorities of the European Research Area (ERA)  And one of the constituents of Responsible Research & Innovation (RRI)  Recommendation to Member States (July 2012)  Open Access pilot for FP7 (until end-2013)  Open Access mandatory policy for all Horizon 2020 research ( )  Open Data pilot for Horizon 2020  More than half the 700+ Open Access policies are in Europe

Open Access policies worldwide Data: ROARMAP: (data point October 2015)

Numbers and types of OA policymakers Data: ROARMAP: (data point October 2015)

Open Access essentials  Free online access to research outputs (journal articles, books, data)  Provided in three main ways:  Through author ‘self-archiving’ in repositories (‘Green’ OA)  Publishing in Open Access journals (‘Gold OA) or as OA articles in subscription journals (‘Hybrid Gold’ OA):  Publishing Open Access books

Benefits of an Open Access policy: institutions  Collects and preserves the institution’s scientific output and disseminates it through the repository  Provides the possibility of indexing and tracking the scientific output of the institution through Web search engines  Monitors the number of visits and use and collects data and indicators that can be used in institutional planning, and the search for sources of funding etc.  Provides opportunities for the use and re-use of the institution’s output for scientific purposes (CVs, publications, excellence reports, indicators, institutional websites, personal websites etc.)  Strengthens international communication and collaboration channels and the institution’s international profile

Benefits of an Open Access policy: researchers  Increases the visibility of, and showcases, their research  Increases the usage of their research  Increases the impact of their research (citations)  Repository enables them to collect all their outputs in a safe, permanent location  Repository provides information on usage and impact  Repository provides personalised publication lists to be used in grant applications, CVs and when writing articles

The Open Access policy at a glance  Aligns with the European Commission’s H2020 policy  Mandatory  Requires immediate deposit of research outputs in a repository at acceptance for publication but respects reasonable embargoes required by publishers

Policy implementation: useful steps  Assessment of the policies of comparator organisations internationally  Dialogue and collaborative approach with stakeholders  Establishment of the relevant e-infrastructure (e.g. repository and/or CRIS/research bibliography)  Formulation of the policy  Guidance and training of researchers in compliance  Provision of incentives and rewards for compliance  Clarification of sanctions for non-compliance  Compliance monitoring mechanism(s)  Provision of resources for the long term sustainability of the services needed to support the policy

Practical checklist Research and map relevant comparator policies Involve stakeholders Assess infrastructural provision and plan developments where necessary Guidance and support for researchers Provision for reward for compliance and sanction for non- compliance Establish mechanism to monitor compliance Mechanism to evaluate efficacy of the policy Resourcing and sustainability plan for supporting the policy

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