1 PowerPoint: The Basics Janiess Sallee Instructional Technology Services Seattle Pacific University

2 Objectives Four ways to view a presentation Text tips Slide Master Color Animation Web links Images

3 What are the options for viewing a presentation? Normal – most common, used to enter and edit content Slide Sorter – used to change order, apply changes to multiple slides at the same time Slide Show – used to present slideshow full screen Notes Page – seldom used, view slide as how it would look as a page with notes

4 Normal view: Most commonly used Enter content Edit content Insert slides from other presentations

5 Slide Sorter Change order Apply transitions or effects to multiple slides

6 Slide Show Show presentation full screen Only view where hyperlinks and animations will work

7 Notes Page: Least used See presentation with notes only Used to review notes if they will be handed out

8 How do you change between views? Select appropriate view from View menu OR Use shortcuts under Outline/Slide tabs. View Menu Shortcuts

9 Entering text using the Outline tab on the Normal View 1.Choose the Normal view 2.Select the Outline tab 3.Click after first slide and begin typing content for first slide Note: Content appears both in the Outline and on Slide Pane. Entering content on the outline view will assure that all text appears on a printed outline.

10 Promoting and Demoting To add a new slide, press Enter To add a bullet point (demote), press the Tab key To change from a bullet point to a new slide, hold down the shift key and press Tab (promote) Note: You may be able to add all text for your presentation without using the mouse.

11 Understanding effective use of text

12 Text tips: General guidelines Titles should be 36 – 40 point Body text should be at least 24 point Use sans serif font such as Arial She sells seashells sans serif fontserif font Title (40 points) Body text (24 points)

13 More text tips Use slide master to change formats. Text slides should be brief: –No more than eight words per line. –No more than eight lines per slide.

14 Using the Slide Master The purpose of the Slide Master is to allow global changes to fonts, backgrounds, etc. 1.Click on the View menu 2.Go to View > Slide Master 3.Make changes and close

15 Which of the following is the most readable? Why? Dark background with light text Light background with light text Dark background with dark text Light background with dark text

16 What do you think of the following? People Get Annoyed When You Make everything fly in with lots of effects! Save animations and transitions to make important points

17 Adding an Animation Scheme Apply a preset animation when you want the same effect for all slides 1.Click the Slide tab and select slides that you want to animate 2.On Slide Show menu click on Animation Schemes 3.Click on scheme you wish to apply 4.Click “No Animation” to remove one

18 Adding a custom animation or transition  Very similar to animation scheme  Animations happen on slides  Transitions happen between slides

19 Adding Web links As part of a pointpoint 1.Highlight text 2.Click on Insert Hyperlink button 3.Enter address Address itself 1.Type in web link address 2.Press enter – address should appear

20 Inserting images Inserting clip art Inserting images from files

21 Summary Four ways to view a presentation Text tips Slide Master Color Animation Web links Images