Copyright © 2016 McGraw-Hill Education. All rights reserved. No reproduction or distribution without the prior written consent of McGraw-Hill Education. C OMPUTER A CCOUNTING WITH Q UICK B OOKS 2015 C HAPTER 2 Donna Kay

2-2 C HAPTER 2 O VERVIEW Customize:  QuickBooks Software Editions  QuickBooks Preferences  QuickBooks Chart of Accounts  QuickBooks Security

2-3 C USTOMIZE Q UICK B OOKS E DITIONS QuickBooks Desktop Editions:  QuickBooks Pro  QuickBooks Premier  QuickBooks Accountant  QuickBooks Enterprise Solutions

2-4 C USTOMIZE Q UICK B OOKS P REFERENCES 1. Select Edit 2. Select Preferences

2-5 C USTOMIZE Q UICK B OOKS P REFERENCES 3. Select category 4. Select tab 5. Select preferences 6. Select OK

2-6 C USTOMIZE C HART OF A CCOUNTS Chart of Accounts:  Lists accounts and account numbers  Automatically created by QuickBooks

2-7 A CCOUNT C ATEGORIES

2-8 A CCOUNT C ATEGORIES Non-posting Accounts:  Purchase Orders  Estimates

2-9 Q UICK B OOKS L ISTS Lists provide supporting detail:  Customer List  Vendor List  Employee List  Item List  Payroll Item List  Class List

2-10 C USTOMIZE C HART OF A CCOUNTS  Add accounts  Update accounts  Edit accounts  Delete accounts  Print account listing

2-11 G O D IGITAL C HART OF A CCOUNTS 1. Display COA window 2. Select Account 3. Select Re-sort List

2-12 G O D IGITAL C HART OF A CCOUNTS 4. Select OK 5. Close COA window 6. Open Report Center 7. Select Accountants & Taxes > Account Listing. Select Dates.

2-13 G O D IGITAL C HART OF A CCOUNTS 8. Select Excel 9. Select Create New Worksheet

2-14 G O D IGITAL C HART OF A CCOUNTS 10. Select Replace an existing worksheet 11. Select Browse 12. Select Sheet: CH2COA 13. Select Advanced

2-15 G O D IGITAL C HART OF A CCOUNTS 14. Uncheck Space between columns 15. Uncheck Include QuickBooks Export Guide worksheet with helpful advice 16. Select Show report header On printed report and screen 17. Select OK

2-16 G O D IGITAL C HART OF A CCOUNTS 18. Select Export

2-17 G O D IGITAL E XCEL COA REPORT 1. Select REPORTS sheet tab 2. Insert x by reports completed 3. Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls

2-18 Q UICK B OOKS S ECURITY QuickBooks without security precautions… …is like leaving your front door unlocked and open!

2-19 Q UICK B OOKS S ECURITY Without restricted access, an intruder has open access to your entire accounting system!

2-20 Q UICK B OOKS S ECURITY To prevent unauthorized access to your QuickBooks accounting system, use:  User IDs  Passwords  Restricted access

2-21 Q UICK B OOKS S ECURITY P ASSWORDS 1. Select Company 2. Select Set Up Users and Passwords 3. Select Set Up Users

2-22 Q UICK B OOKS S ECURITY P ASSWORDS 4. Select Admin 5. Select Edit User

2-23 Q UICK B OOKS S ECURITY P ASSWORDS 6. Enter and confirm Password 7. Select Challenge Question 8. Enter Challenge Answer 9. Select Next

2-24 Q UICK B OOKS S ECURITY P ASSWORDS 10. Select Finish 11. Select Add User

2-25 Q UICK B OOKS S ECURITY P ASSWORDS 12. Enter User Name 13. Enter and confirm Password 14. Select Next

2-26 Q UICK B OOKS S ECURITY R ESTRICTED A CCESS 15. Select All areas of QuickBooks 16. Select Next 17. Select Yes

2-27 Q UICK B OOKS S ECURITY R ESTRICTED A CCESS 18. Select Finish 19. Select OK if warning message appears 20. Select Close

2-28 Q UICK B OOKS S ECURITY Beware the Coffee Break Bandit.... …when QuickBooks is left open on unattended computers.

2-29 T O L EARN M ORE … See Chapter 2 Visit the Online Learning Center Visit