Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTION Lesson 1 – Microsoft Office 2003 Basics and the Internet

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Review the basic concepts of MS Office & the Internet Explain the concept of an integrated software package. Start an Office application from Windows. Explain an Office application’s opening screen and how to use menus and toolbars. Open an existing Office document. Save and close an Office document.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Know the shortcuts for opening recently used documents. Use the Office Help system, including the Office Assistant. Quit an Office application. Access the Internet and use a Web browser.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark VOCABULARY TERMS 4

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Terms Used in This Lesson Close Default Drop-down menu Home page Icon Integrated software package Internet Internet Explorer Intranet Link

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Terms Used in This Lesson (cont.) Menu Open Save Task pane Toolbar Uniform Resource Locators (URLs) World Wide Web Web browser

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark MS OFFICE

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Introduction to Microsoft Office 2003 Office 2003 is an integrated software package Which is a program that combines several computer applications into one program

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark THE SOFTWARE PACKAGES 9

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Software Packages In Office Word – the word processor application – lets you create documents – such as letters and reports 10

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Software Packages In Office Excel – the spreadsheet application – lets you work with numbers and data – to prepare items such as Budgets Loan payments Data records 11

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Software Packages In Office Access – the database application – organizes information – such as addresses or inventory items 12

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Software Packages In Office PowerPoint – the presentation application – is used to create Slides Outlines speaker’s notes and handouts

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Software Packages In Office Outlook – the schedule/organization application – lets you keep track of Contacts Appointments Events\ and tasks 14

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Software Packages In Office Publisher – the desktop publishing application – helps you design professional-looking documents 15

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark USING THE PROGRAMS 16

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Starting an Office Application To open an Office application from the All Programs menu, – click the Start button – select All Programs – select Microsoft Office – and then click the name of the application

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Starting an Office Application 18 1: Start 2: All Programs 3: MS Office 4: Application

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Starting an Office Application You can also open a new file from within an application – by opening the File menu – and choosing New in an application 19

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 20 Understanding the Opening Screen The basic parts of the opening screen for the Word program are similar in all of the Office programs.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 21 Understanding the Opening Screen (cont.) The task pane is a separate window that opens automatically and contains commonly used commands to help you work more efficiently.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 22 Understanding the Opening Screen (cont.) Table 1.1 – Page 5 – Create This Table – You have ±10 min.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 23 Using Menus and Toolbars A menu is a list of options – to choose from – within the program Each title in the menu bar – represents a separate drop-down menu

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 24 Using Menus and Toolbars (cont.) Click the arrows at the bottom of the menu to see an expanded menu with all the commands.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 25 Using Menus and Toolbars (cont.) Toolbars provide another quick way to choose commands Toolbars use icons, or small pictures, to remind you of each button’s function Toolbars also contain drop-down menus.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 26 Opening, Saving, and Closing Office Documents In all Office applications – you open, save, and close files – in the same way Opening a file is loading a file from a disk to your screen Saving a file stores it on a disk Closing a file removes it from the screen

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 27 Opening an Existing Document You can open an existing document by choosing Open on an application’s File menu, selecting the Open button on the Standard toolbar, or by choosing the option to open an existing document from the task pane. The Open dialog box appears. Locate and select the file you wish to open.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 28 Saving and Closing a Document Saving is done in two ways – The Save command saves a file on a disk using the current name – The Save As command saves a file using a new name or saves a file to a new location

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Saving and Closing a Document Filenames can contain up to 255 characters – and may include spaces. Choose a name that – is descriptive – to remind you of what the file contains 29

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 30 Shortcuts for Opening Recently Used Documents Office has two shortcuts for opening recently used files: – Shortcut #1 – Choose My Recent Documents from the Start menu A menu appears listing the most recently used documents Click the file that you wish to open

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Shortcuts for Opening Recently Used Documents Shortcut #2 The bottom part of each application’s File menu – and the Open section of the task pane – show the filenames of the four most recently opened documents Choose the file to open 31

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Shortcuts for Opening Recently Used Documents 32 CHARACTERNAMECHARACTERNAME *asterisk<less than sign \backslash;semicolon [ ]brackets /slash :colon"quotation mark :equl sign?question mark >greater than sign|vertical bar Table 1.2 – Page 10 – Create This Table – You have ±10 min.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 33 Using the Help System Use the Office Help program – when you need additional information about – the many features of the Office applications Access the Help program – from the Help menu on the application’s menu bar Or, key a question in the Type a question for help box on the menu bar

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 34 Using the Help System (cont.) From the Help task pane – you can access a Table of Contents – or search the Help system – using a keyword

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 35 Using the Office Assistant The Office Assistant is a Help feature found in all Office programs It is an animated character that offers – Tips – Solutions – Instructions – and examples – to help you work efficiently

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Using the Office Assistant The default Office Assistant character is a paper clip icon. 36

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 37 Quitting an Office Application To quit an Office application – open the File menu and choose Exit – or click the Close button on the right side of the title bar

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Quitting an Office Application Exiting an Office application – takes you to another open application – or back to the Windows desktop 38

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark THE INTERNET AND WEB BROWSER 39

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 40 Accessing the Internet and Using a Web Browser The Internet is a vast network of computers linked to one another. The World Wide Web is – a system of computers that share information – by means of hypertext links on “pages” The Internet is its carrier

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 41 Accessing the Internet and Using a Web Browser (cont.) To identify hypertext documents – the Web uses addresses called URLs (Uniform Resource Locators) – For example:

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Accessing the Internet and Using a Web Browser (cont.) The Web toolbar contains buttons – for opening and searching documents on the Internet – on an Intranet (a company’s private Web) – or on your computer. 42

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 43 Accessing the Internet and Using a Web Browser (cont.) A Web browser is – software used to display Web pages on your computer. Microsoft’s Internet Explorer – is a browser – for navigating the Web – that is packaged with the Office software

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 44 Accessing the Internet and Using a Web Browser (cont.) To launch your Web browser click either – the Start Page button – the Search the Web button – or key an URL in the Address box of the Web toolbar

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Accessing the Internet and Using a Web Browser (cont.) Depending on your type of Internet connection – you may need to connect to your Internet Service Provider first 45

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark SUMMARY 46

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 47 Summary Microsoft Office 2003 is – an integrated software package consisting of a word processor application spreadsheet application database application presentation application schedule/organizer application desktop publishing application

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont’d) Office applications can be started – by clicking the Start button – selecting All Programs then Microsoft Office – and then clicking the name of the application 48

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 49 Summary (cont.) Most Office tasks are done in the opening screen of each application The basic parts of the opening screen are similar in all Office programs

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont.) Each title in the menu bar represents a separate drop-down menu Toolbars provide another quick way to choose commands 50

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 51 Summary (cont.) You can open an existing document from the File menu or from the task pane You can also click the Open button on the Standard toolbar The Open dialog box will be displayed – enabling you to open a file – from any available disk or folder

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont.) No matter which Office application you are using – files are opened, saved, and closed the same way Filenames may contain up to 255 characters and may include spaces. 52

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 53 Summary (cont.) Recently used files can be opened quickly – by choosing the filename from the bottom of the File menu or from the task pane You can also click the Start button – and select My Recent Documents – to list the fifteen most recently used files

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont.) To exit an Office application – open the File menu and choose Exit – or click the Close button on the title bar 54

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 55 Summary (cont.) The Office Help program – provides additional information about – the many features of the Office applications.

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont.) The Office Assistant – is a Help feature – found in all Office applications It offers – tips, advice, and hints – on how to work more effectively 56

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark 57 Summary (cont.) The Web toolbar contains buttons for opening and searching documents – on the Internet – on an Intranet (a company’s private Web) – or on your computer

Introduction – Lesson 1 Microsoft Office 2003: Introductory Pasewark & Pasewark Summary (cont.) A Web browser – is software used to display Web pages on your computer Microsoft’s Internet Explorer – is a browser for navigating the Web – that is packaged with the Office software 58