How to Change Residency in Colleague Updated

After logging into Colleague, select ST for the Student System from the Apps Menu.

Type RGPE (Registration and Person Entry screen) in the Quick Access box. Then click the go button. A person look up screen will display.

Click on the arrows next to the Residency Status/ Date (RES STATUS/DATE) to get to the next available blank line. Do not key over any other line to change residency unless correcting the status of a new student who has not begun classes.

The button to the right of Res Status/Date will change to to indicate a new line. Type … to select from a list or type in the new Residency Status. There are only 3 choices for residency…PGCO, OUTCO, and OUTST.

USING DATES IN COLLEAGUE Colleague will default today’s date if nothing is entered in the date field, which is fine for newly admitted students who have not yet begun classes. The effective date of a residency change for a currently enrolled student is the first day of the next available semester, once the census date has passed for the current semester.

Type a start date or click the calendar to select a date. Make sure to enter the effective date. If not, the student will receive an incorrect bill.

The census date is: The end of the 3 rd week of classes for fall The end of the 3 rd week of classes for spring The end of the first week of classes for the summer.

Click the icon to save your work.

Click on the arrows next to the Student Types/ Dat (STU TYPES/DATE) to get to the next available blank line. Do not key over any other line to change residency unless correcting the status of a new student who has not begun classes.

The button to the right of Stu Types/Date will change to to indicate a new line. Type … to select from a list or type in the new Student Type. STAND (standard rates) should be used for all students except students admitted as petitioners for Nursing (all programs), Radiography, Respiratory therapy, Health Information Management, and the EMT programs.

Use HMSP (Health Manpower Shortage) for students admitted as petitioners for Nursing (all programs), Radiography, Respiratory therapy, Health Information Management, and the EMT programs.

UPDATING IN COLLEAGUE Do not type over the first line in order to change the residency status. Always select the next available line to record the new status. USING DATES IN COLLEAGUE Colleague updates effective dates every night. Therefore, if you would like a change to be effective for today’s date, you must back date by one day i.e. 06/10/09 for a change to be effective for 06/11/09. This should be used only if a student wishes to register the same day you are making the change.