Editing Documents Lesson 2. Editing Involves: Adding Deleting Changing Moving Correct errors Refine the appearance of the document.

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Editing Documents Lesson 2

Editing Involves: Adding Deleting Changing Moving Correct errors Refine the appearance of the document

Objectives (Day 1) Compare characters & nonprinting characters Display nonprinting characters by toggling the Show/Hide button Use backspace & delete key Compare Undo & Redo commands Use Undo, Redo, & Repeat commands Select text multiple ways using the mouse & keyboard shortcuts Use Drag-and-Drop feature to move text quickly and easily throughout a document

Characters vs. Nonprinting Characters Characters All items visible on screen that can be printed Examples: Letters, numbers, graphics Nonprinting Characters All items that can be seen on a screen, but not printed Examples: Hard returns, blank spaces, & tabs Show Hide button 

Nonprinting Characters Tab = Arrow Space = Dot Hard Return = Paragraph Symbol

Delete & Replace Characters Backspace Key Deletes characters to the LEFT of the insertion point Delete Key Deletes characters to the RIGHT of the insertion point

Use Undo, Redo, and Repeat Undo (CTRL +Z) Reverses the last command Undo Button (QAT) Redo/Repeat (CTRL + Y) Reverses the action of the undo button Repeats last action Redo Button (QAT)

Select Text Selecting Identifies blocks of text for editing BEWARE!! New keystrokes will replace selected text

Selecting Text using Mouse & Keyboard Mouse Click & Drag—Selects 1 character at a time Double-click a word—Selects entire word Triple-click—Selects entire paragraph Triple-click in Left Margin—Selects entire document Keyboard Shift + arrow keys—Selects 1 character at a time CTRL + A—Selects All Text

Drag-and-Drop Quick & easy way to move text short distances Use mouse—DRAG selected text from existing location—then DROP the selected text in new location

Objectives (Day 2) Define & use the clipboard Use Cut, Copy, & Paste commands Highlight text to emphasize importance Insert a File into a document

Cut, Copy, and Paste Clipboard Temporary storage place in computer’s memory Stores up to 24 items How To: Clipboard Group--Dialog Box Launcher Cut (Ctrl + X) Removes text from the document and stores it in the clipboard Copy (Ctrl + C) Copies the selected items to the clipboard Paste (Ctrl + V) Places the content of the clipboard at the insertion point

Highlight Text Highlight Used to emphasize important text within a document Use light colors ONLY! Live Previews How To: Button or Mini Toolbar

Inserting a File Insert contents from other files into a document Insert Tab—Text Group—Object button—Text from File **Tip** Be sure insertion point is properly positioned