PowerSchool Reports and the School Administrator Deborah D. Wimberly Marion County School District dwimberly@marion.k12.sc.us

Agenda Reports PowerTeacher Administrator System Reports Custom Reports State Reports PowerTeacher Administrator

About the presenter... Began in education back when dirt was new and rocks were a secret weapon... Elementary classroom teacher Media Specialist Principal District level administration Technology E-Rate/Grants Public Information Library Supervisor Title I PowerSchool Administrator

But... What’s important to you about the trainer is... Implemented SASI Implemented PowerSchool Merged three districts in PowerSchool

Why Reports? Reports give us data... “Things get done only if the data we gather can inform and inspire those in a position to make [a] difference.” – Mike Schmoker, former school administrator, English teacher and football coach, author.

Reports Standard Custom Custom System Tab Custom Reports Tab Standard Downloaded District produced State Reports Explain the difference between the two and where custom reports come from.

Grade Distribution Start Page > System Reports > System tab under Grades and Gradebooks

System Reports: Grade Distribution The Grades Distribution Report is a tool for identifying trends in instruction, grading, and assessment. This report helps determine the validity and consistency of grading practices within the school. The user can report by course, teacher, department, credit type, student, as well as an overview of all grades in the school. The grades to be scanned can be a combination of historical, current, letter, and percent.

Grade Distribution Report Setup Key in on distribution display AND Term and Store Codes I isn’t the Term we are in but rather the term designated in the section setup...

Grade Distribution Grade Distribution Report Final Grade Verification

Grade Distribution Grade Distribution Report Final Grade Verification

Teacher Gradebooks Start Page > System Reports > System tab under Grades and Gradebooks

Teacher Gradebooks This is an easy report to run and may come in handy for a parent conference or a teacher evaluation.

Teacher Gradebook Report Setup

Other Standard Reports you may want to look at...

Enrollment Summary by Date

Parental Access Statistics

Custom Reports District Technology people PowerSource Exchange Power Data Solutions

Gradebook Vs. Stored Grades This one is from PowerData Solutions and a part of the custom report bundle called grades. They also have one for attendance, fees, enrollment, nurses, security, transportation validation and miscellaneous.

Last Gradebook Update Current report set to 10 days Report run on 5/23/2014

Final Grade Setups

List Class Detail

Teachers Missing Attendance

Birthday List

South Carolina State Reports Supplied to every district State Tab State Reporting Queries Civil Rights Data Collection – NEW SC Incident Management Query SDE Tab Discipline & Incident Management Reports IGP Success Planner Reports

State Reports State Tab SDE Tab

SC Incident Management Query On the State tab... Query Incident data based on Incident data, student EFA codes and other PowerSchool student data to create a file to export. By default, this export includes all incidents for the currently selected school and currently selected school year.

Incident Query Report Once in excel do a two level sort... First on role and second on person’s last name. The resulting list will immediate show you who is or is not taking advantage of the referral process.

Discipline Reports Behavior Ethnicity Frequency Frequency for IS and OSS Reports school numbers at school but district level will pull district wide. currently in beta testing

Discipline by Behavior As a long ago trained Effective Schools movement... I’m tracking Disrespect in my school...

Data analysis by location, date, referred by...

Discipline by Ethnicity Choices for exporting data

Discipline Frequency Number of referrals a student has received

Discipline Frequency for ISS and OSS This one is still in need of work but should be a good one when done.

Incident Management Reports Staff Referral Summary Reports All Incidents Truancy Validation Bullying Validation PDS Validation Reports can be run district wide or school based. Summary Reports are all about the numbers.

Staff Referral

Tallies... All incidences will cover all 98 offenses PDS report pulls only the 6 types of offences used in the federal PDS report Assault, drug distribution, sex offense, homicide, kidnapping and robbery Bullying reports on intimidation, bullying and cyber bullying offences Truancy counts Truant, habitual truant and chronic truant

PowerTeacher Administrator

...so now we have the data “The goal is to turn data into information, and information into insight.” – Carly Fiorina, former executive, president, and chair of Hewlett-Packard Co.

Questions