Resource Development Team1 1 Resource Development Team Communicator: Using it for the first time

Resource Development Team2 Elluminate: Using it for the first time Communicator Communicator enables you to have integrated instant messaging using: Voice Text Webcam It allows you to share your desktop and to quickly see whether others are available to join you.

Resource Development Team3 Elluminate: Using it for the first time Communicator To access Communicator: 1.Go to the Start icon 2.Key in Communicator in the search bar 3.Click on Communicator program

Resource Development Team4 Elluminate: Using it for the first time Communicator To access Communicator: 1.Go to the Start icon 2.Key in Communicator in the search bar 3.Click on Communicator program or Simply double click on the icon located in at the bottom right of your screen

Resource Development Team5 Elluminate: Using it for the first time Communicator Let’s check your Audio and Video. This should be done regularly to ensure the headset and webcam are operating correctly. Select the Menu button Go to Tools Select Set Up Audio and Video Follow the wizard prompts

Resource Development Team6 Elluminate: Using it for the first time Communicator A new window will open, showing your contacts. This list will build as you use Communicator. Note that it clearly shows the availability of your contacts.

Resource Development Team7 Elluminate: Using it for the first time Communicator Etiquette Guide Remember Communicator is instant so check the contact’s Presence status prior to contact. Do not disturb Busy / In a call / conference Available Away Offline

Resource Development Team8 Elluminate: Using it for the first time Communicator To check the Presence status of a contact not in your list, key their name in search bar. You will see the search at work. Do not disturb Busy / In a call / conference Available Away Offline

Resource Development Team9 Elluminate: Using it for the first time Communicator To add a contact to your Contact List, drag the name for the search results into a group (other than Recent Contacts).

Resource Development Team10 Elluminate: Using it for the first time Communicator To add a contact to your Contact List, drag the name for the search results into a group (other than Recent Contacts). Select the Menu button Go to Tools Select Add a Contact This is also where you create a New Group or

Resource Development Team11 Elluminate: Using it for the first time Communicator When you double click on a Contact a new window will open. This is where conversations take place. Your contact will receive a pop-up invite. When clicked, the dialogue commences. By default, it allows texting. You key in your text in the lower section and hit enter when you wish to send. Once sent it will appear in the Conversation area. Emoticons add ‘tone’ to your text chat. Note: You cannot change text once sent. CAPS is shouting in texting! Texting

Resource Development Team12 Elluminate: Using it for the first time Communicator To commence a voice conversation, click on the Phone icon. If you initiate the call a new grey alert appears. If you are receiving a call, a orange alert appears and an audio alert will sound. Click this to answer. When clicked, the voice dialogue starts. There is no need to wait... It’s just like using the telephone! To hang up, click the icon. This will end the voice conversation – not the session. To mute/open your microphone, toggle the icon. Voice

Resource Development Team13 Elluminate: Using it for the first time Communicator If you have a WebCam attached to your computer, a video call is as easy as clicking on the Cam icon. A new image window will appear. By default it will display the active speaker. Active speaker WebCam Your image Appearance Preference Close video call

Resource Development Team14 Elluminate: Using it for the first time Communicator It’s very easy to share a desktop in Communicator. Use the icon to start sharing. Others will be invited to join the sharing (just like with the call). A lime green border will appear around the desktop being shared with a tab. Desktop Control is managed from this tab and mouse and keyboard input can be given to any or all participants from this dropbox. Just use the to stop sharing the desktop. This will not end your Communicator session. Desktop Sharing

Resource Development Team15 Elluminate: Using it for the first time Communicator It’s very easy to invite others to join your session. Just like a telephone conversation, check with current participants before inviting others to join. When inviting others into an existing session, let them know who is in the session. Inviting Others

Resource Development Team16 Elluminate: Using it for the first time Communicator There are to ways to transfer files, depending on the number of participants. 1.Conversations (one to one) 2.Conference (more than two) File Transfer

Resource Development Team17 Elluminate: Using it for the first time Communicator One to One Conversation Simply, open the directory where the file is held, then holding down the left mouse, drag the file into the conversion area (above the texting area) File Transfer

Resource Development Team18 Elluminate: Using it for the first time Communicator One to One Conversation As the Sender you will see: As a Recipient you will see: When the file is accepted (or declined) the sender will receive notification. File Transfer

Resource Development Team19 Elluminate: Using it for the first time Communicator Conference Go to the main Communicator window. This can be done by hovering the mouse over the icon in the taskbar, then clicking on the window. Open the directory where the file is held, then holding down the left mouse, drag the file to the participant’s name. This needs to be done for each recipient. File Transfer

Resource Development Team20 Elluminate: Using it for the first time Communicator Conference A new dialogue box will open containing the sent file, with alerts similar to those in a Conversation mode. As the Sender you will see: As a Recipient you will see: When the file is accepted (or declined) the sender will receive notification. File Transfer

Resource Development Team21 Any questions? Additional resources: your local Resource Development Adviser Phoenix intranet Microsoft Office help