Moving Title IA School Plans into Indistar ESEA Odyssey Summer 2015 Presented by Melinda Bessner Oregon Department of Education

Purpose O In this workshop, participants will learn the basics of schoolwide program planning and the transitional step to using Indistar, Oregon’s new school-level planning tool.

Focus of Training O General Requirements/Submissions O ODE Objectives and development O Resources Available O Indistar Processing & Implemenation

Background Electronic planning tool (Indistar) One tool for multiple plans Ongoing comprehensive planning

Thinking about going Schoolwide? First you need to answer the following questions....

The Show Stoppers Are all staff members (licensed & paraprofessionals) highly qualified? Are you planning or have you participated in schoolwide planning for one school year? Is your free & reduced lunch percentage higher than 40%*?

If you answered YES to all of the above, You may proceed.. OR

So you need to transition to Indistar? Here’s what you do..

What do you need to know about Schoolwide Plans?

SWP Ten Components Comprehensive needs assessment Identify research- based reform strategies Student assessment of progress Timely student assistance Professional development Highly qualified staff Retain and recruit Parental Involvement Transitions and collaboration Annual evaluation Fiscal coordination

Crosswalk between Components & Indicators (using Monitoring Review Tool) EE 2.3 Professional development activities for all staff (principals, teachers, and paraprofessionals) are aligned to ensure continued growth in content knowledge as well as in effective instructional delivery. On-going, sustained opportunities will be provided for all staff and are clearly articulated in the plan. A clear description of ongoing and embedded support that will ensure staff implementation of strategies is articulated. Support is described which will ensure fidelity of strategy implementation. (SWP – Professional Development)

Steps for Initial Planning Form Title IA team Conduct Needs Assessment Assess & address school’s Indicators Create a plan Upload required documentation Complete supplemental questions Monitor the plan & district review

Starting to Plan Assess readiness and support of staff and bldg leadership for schoolwide program Establish Schoolwide Planning Team Schoolwide planning summary (Establish meeting dates, agenda topics / planning steps, and participants) Communication Technical Assistance (With what do you need assistance and from whom?)

Using Indistar O Go to

School’s Dashboard

School’s Main Page

Step 1: SWP Team O Schoolwide Planning Team includes: O Parents O Licensed staff O Classified staff O Administrators O District staff O Title I-A staff

Step 2: Conduct Comprehensive Needs Assessment O Steps for conducting the Needs Assessment 1.Creating or Reviewing a school profile O What do we look like now? Consider the following: O Student Needs O Curriculum and Instruction O Professional Development O Family & Community Involvement O School Context & Organization

Step 2: Conduct Comprehensive Needs Assessment (cont.) O 2. Identify & Analyze Data Either using your district’s data collection & analysis tools or ODE’s suggested tools (located at O 3. Review results O 4. Determine areas of need

Comprehensive Needs Assessment O A needs assessment based on the Five Key Dimensions of Achievement O Student achievement O School context and organization O Curriculum and instruction O Professional development O Family and community involvement O The following worksheets should be included: O Data Collection O Data Analysis O Prioritization of Needs Worksheets

Step 2: Conduct Comprehensive Needs Assessment (cont.) After determining needs, answer the following question on the Title I-A Supplemental Program Form: “Describe how the school has completed a comprehensive needs assessment of the entire school based on information which included the achievement of children in relation to the state academic content standards. The summary should include information from multiple measures of data from all five key areas of effectiveness –student achievement, district and school structure and culture, teaching and learning, educator effectiveness, and family and community involvement. The data should be cross-analyzed to identify the needs of educationally disadvantaged students.”

Step 3: Assess & Address Indicators

Step 3: Address Indicators O Use the SWP Indicator Checklist/Crosswalk to specifically address your current level of implementation O The crosswalk is located at Indicator IDIndicator Description Key Points that must be addressed TL 4.2A system is in place for assessing and monitoring student achievement relative to state standards. In your school’s response to this indicator, you should address, describe, or outline the following key points:  Teacher selected, on-going student assessments are noted and include the frequency for administering them and professional development needed to effectively use the results. (SWP Component – Student Assessment of Progress)

Step 4: Create Plan

Step 4: Create Plan & Assign Tasks

Schoolwide Compliance O When you are “access & addressing indicators” O We look at current level of implementation for areas of compliance. O You do not need to be at full implementation to be compliant. O If you are not compliant in an area, we then look at your list of tasks as part of your plan.

Components of a Plan Access & Address Indicators Upload Documents Supplemental Questions

Step 5: Upload Documents O The following documents need to be uploaded into the Indistar “Filing Cabinet” O Signed Principal Attestation forms O School/Parent Compact (in all relevant languages)

Step 5: Upload Documents

Step 6: Supplemental Questions Comprehensive Needs Assessment: Describe how the school has completed a comprehensive needs assessment of the entire school based on information which included the achievement of children in relation to the state academic content standards. The summary should include information from multiple measures of data from all five key areas of effectiveness –student achievement, district and school structure and culture, teaching and learning, educator effectiveness, and family and community involvement. The data should be cross-analyzed to identify the needs of educationally disadvantaged students. Family & Community Involvement: Please describe how parents are informed of their school’s participation in Title I and its requirements. In addition, describe how parents are informed of their rights and opportunities to be involved. In your response, please provide the date of your annual Title IA meeting. On-going Plan to Monitor the Effectiveness of the Schoolwide Plan Please describe how the district has provided ongoing support for the implementation of the school’s plan. In addition, describe how the district annually reviews the school’s plan and provides feedback.

Components of a Plan Assess & Address Indicators Upload Documents Supplemental Questions

District Requirements Provide district support for each school Building Title IA team member Conduct annual review of school’s plan Submit/Upload review into Indistar

SEA Annual Review Process of Title IA Plans Schools input / transition plans into Indistar Districts review plans annually & submit their reviews in Indistar using the SEA District School Level Plan Review form. SEA reviews district submissions of plans If District DOES NOT SUBMIT a review of a plan SEA will review the plan and the district will have 60 business days to submit a review addressing the SEA’s comments of the plan. In addition, this non submission will INCREASE the district’s risk factor in being monitored for the upcoming year. If Districts review is INCOMPLETE or DOES NOT DEMONSTRATE a sufficient review. SEA will review the plan and the district will have 60 business days to submit a review addressing the SEA’s comments of the plan. In addition, this would be a CONSIDERATION when determining the district’s risk factor for being monitored for the upcoming year. If District’s review is COMPLETED and provides sufficient feedback SEA may review the plan to look for exemplars in planning In this case, a district’s risk factor for being monitored would be LOWER.

Timeline for transition What to expect that you may not be expecting...

Moving towards Indistar All new schoolwide (SWP) plans All new targeted assistance (TAS) plans Last year of transition Oct 2016 All SWP & TAS plans will be Indistar

Questions? SWP Planning? Forms? Indistar? Resources?

Contact Information Melinda Bessner ODE Education Specialist