218A Area and Division Governor Training Becoming Distinguished

 Identify the district’s mission  Establish service standards  Measure division and area success  Measure club success  Plan to succeed 1 Session Objectives

2 The District Mission CLUBS Extend the Network Focus Ensure Provide Enhance the Performance

 Report regularly to the division governor and district leaders on area progress, and advise district leaders immediately if: 3 District Service Standards For Area Governors  Your area falls below four clubs  Or grows above six clubs

4 District Service Standards  Serve as Area Council chair and hold at least two Area Council meetings each year and have the following topics on the agenda: For Area Governors (continued)  Discuss each club’s plans and goals in the Distinguished Club Program and needs for district/area assistance.  Review attendance at club officer training.

5 District Service Standards  Achieve Distinguished Area status. For Area Governors (continued)  Motivate and assist each club in the area to become a Distinguished Club.  Participate in area governor training provided by the district.

6 District Service Standards  Make at least two club visits per club per year. For Area Governors (continued)  Assess club membership and its leadership’s willingness to grow.  Assess who will achieve educational achievements and when these will be completed.  Submit the Area Governor’s Club Visit Report form online.

7 District Service Standards  Contact club presidents monthly about: For Area Governors (continued)  Distinguished Club Program performance  Follow-up on items identified during previous visit or contact  District training or other district events

8 District Service Standards  Provide motivation, guidance, and supervision to area governors to help them fulfill their roles and responsibilities. For Division Governors  Contact area governors at least monthly to discuss: Progress toward goals in the Distinguished Area Program Follow-up on club visits Helping all clubs achieve distinguished club status

9 District Service Standards  Serve as division council chair. Hold at least two Division Council meetings each year, and have the following topics on the agenda: For Division Governors (continued)  Discuss each area’s plans, goals, and progress in the Distinguished Area Program and the need for assistance.  Discuss division clubs’ plans, goals, and progress in the Distinguished Club Program as well as the need for assistance.  Review club officer training plans and achievements.  Discuss plans for division speech contests.

10 Measuring Area Governor Success  Achieve Distinguished Division status or better. Distinguished Area Program  Assist area governors in the achievement of Distinguished Area status.  Assist clubs in the achievement of Distinguished Club status.  Participate in division governor training provided by the district.  Coordinate division speech contests.  Report regularly to the district governor and lieutenant governors on division progress.

Eligibility: Every area with three or more clubs in club base is automatically considered in Distinguished Area Program. 11 Measuring Area Governor Success Distinguished Area Program

12 Measuring Area Governor Success Achieve four of these five goals: Distinguished Area Goals Goal 175% of area clubs submitting October Dues renewals to World Headquarters by November 15. Goal 275% of area clubs submitting April Dues renewals to World Headquarters by May 15. Goal Competent Communicators awarded per club by June 30. Goal 4Advanced Communicator for every two clubs by June 30. Goal 560% of area clubs become Distinguished Clubs.

13 Measuring Area Governor Success All five distinguished area goals met Select Distinguished Area Goals Goal 6Area Governor’s Club Visit Report for 80% of area clubs submitted by November 30. Goal 7Area Governor’s Club Visit Report for 80% of area clubs submitted by May 31. Goal 8At least 60% of clubs with 20+ paid members by June 30.

14 Measuring Area Governor Success All Select Distinguished Area goals met President’s Distinguished Area Goal Goal 9Area has net growth of one club.

This plan helps you establish goals, plans, and strategies that the area can use to achieve objectives. 15 Measuring Area Governor Success Area Performance Plan

16 Measuring Area Governor Success  Is an online report at reports.toastmasters.org.  Shows goals.  Reveals progress toward goals. The Distinguished Division/Area Report

By using a “club base” Number of area clubs submitting a complete April dues renewal for the prior year. PLUS Clubs chartered April 1 through June 30 of the prior year. 17 Measuring Area Governor Success Determining Goals

18 Measuring Area Governor Success Club Base Calculation Example  Number of area clubs submitting an April dues renewal for prior year…………... 4 PLUS  Clubs chartered from April 1- June 30 of prior year…………………………………….. +1  CLUB BASE………………………………… = 5

Goal: Average of 1.75 CCs per club in area by June Measuring Area Governor Success Sample Distinguished Area Goal Calculation Goal calculation: CLUB BASE x 1.75; For example, an area with a CLUB BASE of 5 must have 8 CCs by June 30. Goal: 60 percent of area clubs achieve Distinguished Club by June 30. Goal calculation: CLUB BASE x.60; For example, an area with a CLUB BASE of 5 must have 3 clubs achieve Distinguished Club or better by June 30.

 When all clubs are at or above charter strength.  When all clubs have great club educational programming.  When most or all clubs are Distinguished Clubs.  Where most or all areas achieve Distinguished, Select or President’s Distinguished.  Where there is club growth. 20 Measuring Division Governor Success Division Governors are Successful:

 Distinguished Division  Select Distinguished Division or  President’s Distinguished Division 21 Measuring Division Governor Success Division Governors Must Plan and Achieve:

22 Measuring Division Governor Success Division Governors Must Plan and Achieve: Distinguished XX Select Distinguished XX President’s Distinguished XXX Level No Net Club Loss 50% or More Areas Achieve Distinguished Area or Better 75% of Areas Achieve Distinguished Area or Better Net Growth of One Club

 Productive and enjoyable meetings  Manual speeches  Every member achieves a CC  Members are moving through Communication and Leadership Tracks  Charter strength (20+ members) and encouraging people to join  Trained and effective club leaders 23 Measuring Club Success Successful Clubs

1.Two CCs 2.Two more CCs 3.One AC 4.One more AC 5.One CL, ALB, ALS, or DTM 6.One more CL, ALB, ALS, or DTM 7.Four new members 8.Four more new members 9.Minimum four club officers trained during each training period 10.One membership dues renewal report and one club officer list submitted on time 24 Measuring Club Success Distinguished Club Program Goals

25 Measuring Club Success Recognition Clubs with at least 20 members OR with a net growth of at least five new members at June 30, which also do the following, are eligible for Toastmasters International recognition at year-end (June 30): ACHIEVE RECOGNITION Five of 10 goals…….…..Distinguished Club Seven of 10 goals…..….Select Distinguished Club Nine of 10 goals…….….President’s Distinguished Club

26 Club Success Plan

 Activity  Goal  Situation Analysis  Strategy  Resources  Assignment  Timetable 27 The Performance Plan

 List activity (1 minute).  State clear goal (2 minutes).  Describe current situation (2 minutes).  Develop strategy to achieve goal (2 minutes).  Assign people to achieve goal (3 minutes).  Set timelines (2 minutes).  Group discussion (10 minutes). 28 Division and Area Performance Plan Experience

29 Conclusion Plan the work. Work the plan. Become Distinguished.