Sony Pictures Entertainment SPE IT Finance Payment of SPE IT Contractors

2 New Process was created with SAP/Ariba Purchase orders are created based on signed Fixed Bid Contract IT Project Managers creates requisitions monthly based on contract. POs are sent to vendors via Vendors should create one monthly invoice based on the Purchase Order received and send it to central A/P address. Sony Pictures Entertainment Attn: IT Finance P.O. Box 5146 Culver City, CA A/P matches PO with invoice and pays.

3 Don’t forget the SPE “No PO, No Pay Policy” You should be  Waiting for your Purchase Order to arrive before billing monthly  Displaying the SPE purchase order reference prominently on your invoices  Making sure the dollar amount of your invoices agrees to the SPE Purchase Order exactly  Send a separate invoice for OT and any discrepancies between the PO and your Internal records. You should not be  Sending invoices without a purchase order reference  Billing dollar amounts which are inconsistent with the associated Purchase Order

4 Remember: Exceptions T&E expenses billed separately You should be  Reconciling your Purchase Order to your primary invoice prior to invoicing SPE.  Billing for travel and other consultant expenses separately, unless already indicated in the Purchase Order. You should not be  Sending primary monthly invoices if they are not reconciled. Continue  Working with the Project Manager to resolve exceptions.

5 Important: Send your invoices to the central A/P address! You should be  Sending your invoices to the following A/P address Sony Pictures Entertainment Attn: IT Finance P.O. Box 5146 Culver City, CA You should not be  Sending invoices to IT Finance  Sending invoices to individual IT Project Managers

6 Getting Help –IT Project Managers are responsible for creation of requisitions and Purchase orders for IT Contractor Vendors. –If you have any questions regarding payment after invoice is submitted, please contact: Accounts Payable Hotline: (310)