-1- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Oracle E-Business Suite R12.1 General Ledger Overview Training Courseware

-2- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle. Safe Harbor Statement

-3- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Use of this Site (“Site”) or Materials constitutes agreement with the following terms and conditions: 1. Oracle Corporation (“Oracle”) is pleased to allow its business partner (“Partner”) to download and copy the information, documents, and the online training courses (collectively, “Materials") found on this Site. The use of the Materials is restricted to the non-commercial, internal training of the Partner’s employees only. The Materials may not be used for training, promotion, or sales to customers or other partners or third parties. 2. All the Materials are trademarks of Oracle and are proprietary information of Oracle. Partner or other third party at no time has any right to resell, redistribute or create derivative works from the Materials. 3. Oracle disclaims any warranties or representations as to the accuracy or completeness of any Materials. Materials are provided "as is" without warranty of any kind, either express or implied, including without limitation warranties of merchantability, fitness for a particular purpose, and non-infringement. 4. Under no circumstances shall Oracle or the Oracle Authorized Delivery Partner be liable for any loss, damage, liability or expense incurred or suffered which is claimed to have resulted from use of this Site of Materials. As a condition of use of the Materials, Partner agrees to indemnify Oracle from and against any and all actions, claims, losses, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of Partner’s use of the Materials. 5. Reference materials including but not limited to those identified in the Boot Camp manifest can not be redistributed in any format without Oracle written consent. Oracle Training Materials – Usage Agreement

-4- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Key Content Contributors Contributing Companies

Module: Oracle General Ledger

-6- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Oracle General Ledger Process Accounting Setup Manager Ledger Basic Journal Entries Accounting Setups Summary Accounts Advanced Journal Entries Advanced Security Financial Budgeting Multi-Currency Consolidations Period Close Financial Reporting Bootcamp Objectives

-7- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for key flexfields Utilize Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-8- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential What is a Journal Entry? Journal entry is the beginning of the accounting cycle. Journal entries are the logging of business transactions and their monetary value into the t-accounts of the accounting journal as either debits or credits.

-9- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Entries & the Accounting Cycle Journal entries are an integral part of the accounting cycle: Open period Create / Reverse journal entries Post Review Revalue Translate Consolidate Review / Correct balances Run accounting reports Close accounting period

-10- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Entries from other oracle modules Following subledgers integrate with General Ledger to to transfer journal entries for reporting and analysis: Purchasing Payables Assets Receivables Work In Process Inventory Projects Payroll

-11- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Entry Functions Using General Ledger, Subledgers and Web ADI, the following journal entry functions can be performed: Create journal entry Upload journal entry Import journal entry Post journal entry Reverse journal entry Journal inquiry Drilldown to subledgers Run reports

-12- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Types of Journal Entries Basic Journal Entry Reversing Journal Entry Used for most accounting transactions. Examples include Revenues, Expenses, Adjustments, and Reclassifications Created by reversing an existing journal entry. You can reverse any journal entry and post it to the current or any future open accounting period. Recurring Entries MassAllocations Defined once then generated for each subsequent accounting period. You can use recurring journal entries to define automatic consolidating and eliminating entries. Journal entries that utilize a single journal entry formula to allocate revenues and expenses across a group of cost centers, departments, divisions, and so on.

-13- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Creation Methods Manual Entries Reversing Entries Recurring Entries Mass Allocation Create adjusting journals and accruals Enter debits and credits manually Reverse an error, revaluation, encumbrance journal, and accruals Reverse the journal amounts of a preexisting entry Create journals using fixed accounts and amounts and complex formulas. Create multiple journals with the same/similar information. Create journals using a skeleton template, standard template, or formula Allocate from one account to many using a single formula Calculate journals using an allocation formula

-14- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Creation Methods Journal Import Journal Wizard Integrate General Ledger with an Excel Spreadsheet for journal creation Upload journal entries from an Excel spreadsheet Integrate General Ledger with other applications Import journal information from feeder systems

-15- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Components Journal information is stored in three Oracle General Ledger tables. Enter Journals GL_JE_BATCHESGL_JE_HEADERSGL_JE_LINES Batch Header Lines

-16- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Manual Journal Entries Following journal entries can be entered manually into the General Ledger module directly: –Functional currency entries –Foreign currency entries –Statistical entries –Intercompany entries

-17- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Entry Screen

-18- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Reversing Journal Entries Reversing journal entries are used to reverse accruals, estimates, errors, or temporary adjustments and reclassifications. Reversal Method: –Switch Debit / Credit –Change Sign

-19- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Reversing Journal Entries

-20- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for key flexfields Utilize Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-21- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Three ways to view detail and summary information for the account balances, journal entries, and subledger accounting transactions: –Account Inquiry –Journal Inquiry –Journal Enter Provides a graphical view of underlying accounting information for the transactions through the T-Account and Activity Summary windows. Drilldown to see the subledger transactions that created the journal entries. Online Inquiries for Accounts and Journal Entries

-22- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Accounts Inquiry Screen

-23- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential T Accounts

-24- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Drilldown Feature

-25- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for key flexfields Utilize Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-26- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Importing Journal Entries GL_JE_LINESGL_JE_HEADERSGL_JE_BATCHES SubledgersGL_INTERFACE Transfer in summary or detail Automatic or manual Journal Import PostGL_BALANCES

-27- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Importing Journal Entries Journal Import loads data from the GL_INTERFACE table into the following tables: –GL_JE_BATCHES –GL_JE_HEADERS –GL_JE_LINES Line-level descriptive flexfields can be imported along with journal information. When importing descriptive flexfields, consider the following: –Validation –Table population –Summary journals Set Profile Option - GL Journal Import: Separate Journals by Accounting Date: –Yes: Journal Import will place journal lines with different accounting dates into separate journals –No: Journal Import will group all journal lines with different accounting dates that fall into the same period into the same journal.

-28- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Importing Journal References You have the option of transferring journal entry information in summary or in detail when you run the journal import process. Detail Journals: Preserves all source detail information for journal lines in General Ledger Summary Journal: Summarizes all source transactions into one journal line.

-29- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Import Verification Process Load GL_INTERFACE Table Import Journals by Source and Group ID Do any of the journals have errors? Number of errors? Correct errors in feeder system Journal Import creates a postable journal batch Delete source from Journal Import Correct Journal Import online No High Low Yes

-30- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal Import RUNCORRECT DELETE

-31- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Integrating with General Ledger Journal entry created in: GL_JE_LINESGL_JE_HEADERSGL_JE_BATCHES Enter Journal through WebADI GL_INTERFACE Journal Import

-32- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Posting Journals Update balances by posting journals. Three methods of journal posting: –Use the Post Journals window to select and post several journal batches –Use the More Actions window to post a journal batch directly This option is available only if the profile option Journals: Allow Posting During Journal Entry has been set to Yes. –Use the AutoPost program to periodically post journal batches Manual Posting through Post Screen Posting Status can be: –Unposted –Pending –Processing –Selected for Posting –Posted –Error You can post journal entries to a prior accounting period, as well as to a prior fiscal year, as long as the prior period is open.

-33- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for key flexfields Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-34- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Web Applications Desktop Integrator (Web ADI) Web ADI features: –Works via internet –Presents E-Business Suite data in a spreadsheet interface –Validates data –Enables customizations –Supports all E-Business Suite certified browsers –Automatically imports data

-35- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Using Web ADI Web ADI Process: –Define Layout: Users can define the layout of the data spreadsheet. –Define Mapping Templates: Are used to define profile of the file containing e- business suite data –Create Document: Based on the layout and mapping template, the spreadsheet is created. This document is used to enter the data to be uploaded. –Upload Data: Using the spreadsheet menu, select the appropriate upload options and upload the data

-36- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for Key Flexfields Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-37- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential

-38- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Using Web ADI: Create Layout Integrators for General Ledger: –Journals –Budgets –Daily Rates –Historical Rates

-39- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Using Web ADI: Create Mapping Integrators for General Ledger: –Journals –Budgets –Daily Rates –Historical Rates

-40- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Set the Profile Option: –GL : Default Desktop Viewer Using Web ADI: Create Document

-41- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Using Web ADI: Upload Data With the Upload Journal option from Excel menu Appears after selecting Parameters option

-42- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Journal entries are positioned in the accounting cycle Different Journal Posting options Account Inquiries & Drilldown to Oracle Subledger Applications Import journal entry information using the GL_INTERFACE table Plan the key elements of Web Applications Desktop Integrator (Web ADI) Web ADI setup options for key flexfields Web ADI profile options, forms functions, menus, and responsibilities Section Objectives

-43- For Oracle employees and authorized partners only. Do not distribute to third parties. © 2009 Oracle Corporation – Proprietary and Confidential Web ADI Profile Options