Annette Berksan aberksan.com/a11y Accessible Presentations

2 Imagine

Nov. 19, 1863

4 Imagine?

5

6 Organizational Overview United States of America

7  We are met on battlefield  Dedicate portion of field  Unfinished work  World can never forget Agenda

8  Dedicate  Consecrate  Hallow this ground  World will little note nor long remember Not on the Agenda

9  Men are equal  Gov’t of/for/by the people Critical Success Factors

10 Go to the next slide and find out! Holy Powerpoint, Batman! What point is Annette trying to make? ????

11 are the presentation YOU

12  Prepare  Design  Deliver  Share Today’s Agenda

13 Audience

14  see well or at all  hear well or at all  move well or at all  speak well or at all  understand information presented in some ways well or at all Some of you audience may not be able to: Audience Considerations

15 Ask in advance if anyone needs an accessibility accommodation Ask

16  Book early  More than one interpreter may be needed  Logistics  Lighting  Technical terms Sign Language Interpreters

17  Assistive listening devices  Audio transcripts and video captions  CART (Computer assisted real-time translation services) Captioning & Listening Devices

18  Large print  Braille  the presentation in advance Handouts

19  Captioned Video  CART Real-Time Captioning  Interpreter  Assistive Listening Device  Wheelchair Inclusive Presentation

Location 20

21  Room size & shape  How many seats  Stage location  Room obstructions  Accessibility of venue Venue

22  Theatre  Classroom  Boardroom Seating

23 Reserve Seating

24 Design

25  Use san-serif fonts (Verdana)  At least 20-pt  32-pt is better  Avoid Italics Font

26  No more than 6 lines of text per slide  5 or 6 words per line  Left justify  Mixed case instead of all capitals Content

27 Think of other ways to convey information Parentheses to highlight negative numbers Astericks to highlight important or required information Don’t Rely on Color Alone

28 This is blue text on a yellow background. This is red text on a green background. Black text on white is best. Always put text on a plain, solid- colored background Provide Sufficient Contrast

29 Keep them as simple as possible Figures, Graphs & Tables

30 Deliver

31  Use a microphone  Speak clearly and at a moderate pace  Face the audience to facilitate speech-reading  Pause between slides Be Heard & Understood

32 Announce slide numbers, titles and transitions Describe Slides

33 Describe & provide vital information of all graphics — including tables, charts and images. Describe Images

34  Repeat questions and comments from the audience for all to hear Question & Answer Session

35 Share

36  Instead of using (continued) in the title, use (1 of 3), (2 of 3), (3 of 3). Accessibility Tips (1 of 3) Accessibility Tips (2 of 3) Accessibility Tips (3 of 3) Give Each Slide a Unique Title

37  Use alt text on all images, charts and tables  Group multiple objects together and add alt text to the grouped object Use Alt Text for Graphics

38  Choose standard design with accessibility in mind  You can customize standard design in Master Pages Use Standard Design

39  Use standard layout to design each slide  You can customize layouts in Master Pages Use Standard Layouts

40  Don’t use text boxes  Don’t copy and paste images Add text and graphics with standard layout options Adding Content

41  For easy design, use Master Pages to set fonts and styles  Create new layouts  Use multiple designs in same deck Customize Master Pages

42 Home Tab > Drawing Tools > Arrange > Selection Pane Test Reading Order

43 Visual order doesn’t match the order in which a screen reader will read the slide. Correct Reading Order

44 Questions

DARS Accessibility Team dars.state.tx.us Thanks!