Federal Electronic Records Management: Current Trends and Tools Brave New World of E-Records Puget Sound Region Records Management Seminar June 23, 2010 Bill Greathouse National Archives and Records Administration

Electronic Records Trends  Increasing cost  Increasing complexity  Increasing volume  Increasing use of e- mail  Records management a low priority 2

Government Accountability Office  Reports The Challenges of Managing Electronic Records  June 17, 2010; 18 pages  Electronic Records Archives  June 2010; 6 pages and attachments  3

Cost  Federal information technology spending, 86 billion dollars a year and growing  Enterprise electronic records management system $100,000 to $250,000  NARA Electronic Records Archive Spent: over 300 million dollars Estimated: 567 million dollars 4

Complexity  Digital audio  Digital video  Geographical information systems  Shared content  Embedded content  Dynamically created content 5

Complexity (continued)  Social media Blogs, wikis, tweets, etc.  4,800 Different Formats The ERA: Technology to Aid Archivists and Historians winter/era.html 6

Volume  Census Bureau 600 to 800 Million Image Files (2000 Census)  Bush Administration 77 terabytes of data 35 times as much as Clinton  DOE National Energy Research Scientific Computing Center 3.9 petabytes of data 7 4,000,000,000,000,000 bytes

 “It is unstructured data, and it can be about anything, or about several subjects in the same message, making it difficult to classify by content.”  User classification problem  At least 24 million messages from Clinton Administration 8

Tools  Cloud computing csrc.nist.gov/groups/SNS/cloud- computing/cloud-def-v15.doc  Big bucket schedules  Open Government Initiative  Electronic Records Archives  Higher priority for records management 9

The End  Questions? Now Or later…  Bill Greathouse  