2013 Request for Applications: RFA 101 Amanda Flanary & Joe Roberts Governor’s Office of Early Childhood

Goals and Objectives Review vision: School Readiness Review of required components of the 2013 RFA Discuss strategies to submit a high quality application CASE STUDY: Stewart County Early Childhood Profiles Strategic Plan Budget and Budget Justification Technical Assistance and Support OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY

2013 CECC Priorities Responsive, Intentional and Deliberate, Evolving Increasing School Readiness Increase Collaboration Increase Use of Data 2013 Priorities Responsive Utilizing new information (Early Childhood Profiles) Developing new resources (School Readiness Definition, Parent Guides, RFA Toolkit) Improved Community Needs section Development of a Strategic Plan Focused on high-impact activities Deliberate data and outcomes Intentional & Deliberate Evolving Strengthening Collaboration (Required Members) Building on a foundation of success

Observations from Refining the Process Recommendations for CECC Required Components – Some applications were missing required components ; use the checklist Detailed Descriptions – Be intentional and thorough when preparing your application Templates – Provides structure and order to an application. MOU Process – Process must be followed to ensure timely funding.

2013 CECC Request for Applications Compliance Components Fiscal Agent – Must be a government agency Administrative Cost – Must NOT exceed 5% of total award Reporting Multiple Applications List of members Letters of Commitment Conflict of Interest forms Annual Institute Conflict of Interest Required Members 2013 RFA Frequently Asked Questions: Communities/Pages/RFA-FAQ.aspx

Submitting a High Quality Application Case Study: Stewart County Analyze Data – Community Needs Create a Strategic Plan Develop your Budget Select Outcome Identify activity Develop a plan Collect data for outcomes Describe effects on School Readiness Identify resources Allocating resources Support activity with funding Analyze the EC Profiles Notice patterns Recognize area of greatest need

Kindergarten Screener Results Terminology and Variables Variables Every child is eligible for kindergarten once they meet the age requirement. Schools must be ready to meet the needs of all eligible students. Number of Districts that participated in your County Number of schools that participated When the screen was conducted (15 days prior to 30 days after) Who conducted the screen (kindergarten teacher, councilor, assistant teacher, etc.) Where the screen was conducted (classroom, recruiting event, etc.) Social Emotional screen variables (who filled out, how much guidance) Some cohort differences between data sets Terminology Ready with Supports Ready Ready with Enhancements Below Average Average Above Average

Address community needs Look for patterns in the data %20Readiness/Pages/profiles. aspx

Number of children screened Compare to Kindergarten enrollment Note different cohorts %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Number of children screened Screener results Results by Domain Note strengths and areas of opportunity Compare to State averages/other Counties %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Number of children screened Screener results Compare with 3 rd Grade Results %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Number of children screened Screener results Compare with 3 rd Grade Results Note other patterns How many in Head Start How many in State Funded Pre K How many Child Care Slots HANDS program Children living in poverty Note highs and lows %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Facilities in STARS %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Facilities in STARS Professional Development Credentials %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Facilities in STARS Professional Development Credentials Family and Health Statistics Number of teen mothers Births to mothers without a high school diploma Preterm births Compare data to Page 1 %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

Facilities in STARS Professional Development Credentials Family and Health Statistics Children receiving services %20Readiness/Pages/profiles. aspx Address community needs Look for patterns in the data

2013 CECC Request for Applications Creating a High Quality Application All of the data on the Early Childhood Profile is meant to be “actionable” You may have other needs not shown on the Profile You may need to supplement Profile data with other sources Use Profile even if your County did not participate in the pilot

Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION Develop your Strategic Plan Describe need identified in the analysis of the data NEED: Language and Communication OUTCOME: Increase the number of children that screen “Ready” in Language and Communication by 15% by 2015 Strategies to achieve outcome Building Strong Families Professional Development Questions to ask yourself What have we done in the past? What was successful/what wasn’t? How can we do better? What are other partners doing?

Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION Develop your Strategic Plan Building Strong Families Engagement Literacy Fair Get Ready! Born Learning Academies Resources Books for dialogic reading Literacy bags for new mothers Dolly Parton Imagination Library Professional Development Training on Dialogic Reading ASQ Questionnaire

2013 CECC Request for Applications Creating a High Quality Application Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION Literacy Fair Provide books for families Hire a musician Print fliers Recruit vendors Train screeners on ASQ Professional Development Organize training Hire a certified trainer Provide space Develop printed material

2013 CECC Request for Applications Compliance Components Case Study: Stewart County INCREASE LANGUAGE AND COMMUNICATION Develop your Strategic Plan How will outcomes be measured? How is the target population? Can we plan to make it work? What resources can we utilize to ensure success? Who else has resources you could use to achieve your outcome?

Budget and Budget Narrative Narrative should clearly describe how CECC plans to use funds to support activities identified in the strategic plan Budget template provided in Appendix Applications should be submitted using the template Clearly tie expenditures to activities identified in the narrative and the Strategic Plan

2013 CECC Request for Applications Timeline of Critical Dates AprilMayJuneMarch 2013 March 1, 2013 RFA Available Resources and Checklist April 18-30, 2013 Statewide Technical Assistance (Time and location s vary) May15, 2012 Applications due July Award notifications March 14-15, 2013 CECC Annual Institute April 15, 2013 Intent to Apply Due June Funding approved by ECAC

Thank you! Questions/Answers Governor’s Office of Early Childhood 125 Holmes St. Frankfort, KY