U.S. Department of Agriculture eGovernment Program January 17, 2002 eGovernment Executive Council Chris Niedermayer, USDA eGovernment Executive Barbara LaCour and Dennis Egan, USDA eGovernment Project Mgrs

U.S. Department of Agriculture eGovernment Program 2  Welcome  eGovernment Smart Choice Candidates  Next Steps & Wrap up Agenda

U.S. Department of Agriculture eGovernment Program 3 eGovernment Opportunity Identification Working Group Visioning Sessions Industry and Government Best Practice “Long List” of Opportunities Under Secretary and Executive Interviews Mission Area Visioning Sessions Readiness Assessment 1 More than 60 proposed opportunity areas, suggestions and ideas “Short List” 26 Consolidated Opportunities for USDA eGovernment Strategic Plan Evaluation Criteria Strategic Improves fulfillment of USDA Mission and satisfies at least 1 USDA goal and/or objective Fulfills eGovernment Mission and satisfies at least 1 eGovernment goal and/or objective Addresses legislative priorities, GAO material weaknesses, OMB guidelines, and/or IG findings Expands reach & participation of USDA programs (i.e. numbers of beneficiaries) Mitigates redundant processes Implementation Responds to an immediate Dept. need Can be implemented easily/low level of complexity Leverages core business capabilities and/or Dept./agencies have experience with similar effort Links to current/planned eGovernment initiatives Level of executive support and leadership priorities Transfer solution from other government or private sector Financial Lowers costs across Department Revenue generation potential Leverages existing funding stream, budget priorities Mitigates waste, fraud and abuse 1 Focus groups and employee survey and CIO interviews

U.S. Department of Agriculture eGovernment Program 4 “Short List”- eGovernment Opportunities “Shorter List”- Smart Choice Candidates  Weighted “short list” based on ease of implementation and executive level support 26 eGovernment Opportunities for Strategic Plan Reprioritization based on new information and weighting Portfolio Approach  Balance of Strategic and Enabling  Balance of Goals and Objectives met  Balance of Level  Top 10 “Strategic” Candidates  Top 10 “Enabler” Candidates Working Group Rankings After speaking with others in agencies:  Urgency Ranking  Importance Ranking eGovernment Opportunity Prioritization Ranking Considerations StrategicEnabling Start Small Think Big EC Decision  Recommendation to the Deputy Secretary  Some business cases –Some business cases may fall out  Some begin implementation

U.S. Department of Agriculture eGovernment Program 5 Smart Choice Candidates StrategicEnabling Smart Choices  Must achieve tangible, measurable results in months  Some will be completed in a month timeframe  Some will be the initial steps of a longer term vision  Must be a balance of Strategic and Enabling opportunities  Final mix should ideally represent all three eGovernment strategic goals  Final mix should ideally represent all levels: Interdepartmental, Enterprise-wide and Cross-Mission Area Opportunity Areas Short Term Long Term

U.S. Department of Agriculture eGovernment Program 6 eGovernment Opportunity Areas eGovernment Initiatives Ranked by Final Score Also shows Original Ranking, EGWG Ranking, Weighted Criteria Ranking NOTE: Five bolded strategic opportunities appeared in the top 12 across ALL scoring processes NOTE: Five bolded strategic opportunities appeared in the top 12 across ALL scoring processes

U.S. Department of Agriculture eGovernment Program 7 eGovernment Opportunity Areas Final Ranking by Strategic and Enablers NOTE: Five bolded strategic opportunities appeared in the top 12 across ALL scoring processes. Five bolded enablers are prerequisites to fully implementing many of the prospective strategic opportunities or are necessary to do them correctly

U.S. Department of Agriculture eGovernment Program 8 eGovernment Opportunity Areas Strategic Opportunity Area Dependencies on Enablers

U.S. Department of Agriculture eGovernment Program 9 eGovernment Opportunity Areas The steps to decide the final candidates for Smart Choices are as follows: 1. Start with the 5 Strategic areas that were in the top 12 across all ranking schemes and the 5 Enablers necessary to implement those 5 Strategic areas 2. Each Executive Council member will have an opportunity to submit ONE additional Opportunity area to be included in the final vote. 3. Vote Yea or Nay on each opportunity area to keep as a Smart Choice candidate 4. Tabulate the votes and decide where the cutoff point is in the Strategic areas and the Enabling areas NOTE:  An opportunity area that is not among the Smart Choices will still be included in the USDA eGovernment strategic plan

U.S. Department of Agriculture eGovernment Program 10  Welcome  eGovernment Smart Choice Candidates  Next Steps & Wrap up Agenda

U.S. Department of Agriculture eGovernment Program 11  Determine involvement of Under Secretaries  Executive Council will present smart choice candidates to Deputy Secretary as recommended next steps for eGovernment at USDA  Smart choice candidates requiring business cases will need to be supported by employees from all affected areas Next Steps & Wrap Up

U.S. Department of Agriculture eGovernment Program 12 eGovernment Strategic Mission, Vision, Goals and Objectives Appendix

U.S. Department of Agriculture eGovernment Program 13 USDA eGovernment Mission, Vision and Goals … to fulfill our mission and vision: “Transform and enhance the delivery of USDA’s programs, services and information.” eGovernment Mission eGovernment Vision “USDA, electronically available any place, any time.” Goal 1: Citizens Improve citizens’ knowledge of and access to USDA to enhance service delivery. Goal 2: Public and Private Organizations Enhance collaboration with public and private sector organizations to develop and deliver USDA’s mission. Goal 3: Employees and the Enterprise Improve USDA’s internal efficiency by promoting enterprise-wide solutions.

U.S. Department of Agriculture eGovernment Program Promote a stable, safe, and affordable food supply and improve nutritional status. 1.2 Enhance the efficiency and commercial viability of agricultural producers and promote the expansion of agricultural trade. 1.3 Increase the capability of all citizens, especially those living in rural communities, to benefit from eGovernment. 1.4 Provide the public with information and services to benefit from and preserve natural resources and the environment. USDA eGovernment Goals and Objectives Goal 1: Citizens Improve citizens’ knowledge of and access to USDA to enhance service delivery. Goal 1: Objectives

U.S. Department of Agriculture eGovernment Program 15 USDA eGovernment Goals and Objectives Goal 2: Public and Private Organizations Enhance collaboration with public and private sector organizations to develop and deliver USDA’s mission. Goal 2: Objectives 2.1 Empower organizations by providing appropriate and meaningful data and knowledge for timely decision-making. 2.2 Enable business transactions with partners through user-friendly applications and seamless integration across the Department. 2.3 Streamline oversight, regulatory, and cooperative activities with standardized electronic solutions. 2.4 Provide leadership in intergovernmental initiatives to improve service delivery.

U.S. Department of Agriculture eGovernment Program 16 USDA eGovernment Goals and Objectives Improve internal efficiency by promoting enterprise-wide solutions. Goal 3: Objectives  Goal 3: Employees & the Enterprise 3.1 Foster seamless collaboration to make informed decisions and minimize redundancy to achieve USDA’s mission. 3.2 Increase USDA employees’ skills, understanding, access and use of available eGovernment tools. 3.3 Develop and enhance administrative and support functions that satisfy employee and enterprise needs in an effective, efficient and interoperable manner. 3.4 Create and maintain a management and technical infrastructure capable of supporting USDA’s eGovernment vision.