PO/Sub Entry, Flow & Reporting Christine Borato

What We’ll Cover Purpose of entering purchase orders & subcontracts Entry of Basic and Detailed PO/Subs Change order entry Special circumstances Using the PO/Sub Genie Committed cost reporting

Purpose of Using PO/Subs Committed cost tracking on jobs Ability to track contract amounts with subcontracts Track quantities ordered vs. quantities received if using inventory Simplifies A/P invoice entry

Entering of PO/Subs Determining a numbering sequence Basic vs. Detailed What fields are required? Tracking quantities through inventory 1

PO/Sub Entry

Basic PO/Sub

Detail PO/Sub - Without Inventory

Detail PO/Sub - With Inventory

Detail PO/Sub - With Inventory; “Items” tab

Invoicing Against Open PO/Subs Timing of invoice entry Full Invoice vs. Partial Invoices 2

Invoicing PO/Sub

Invoice Amount Exceeds PO/Sub

Control File Options – “General” Tab

Control File Options – “Invoicing” Tab

Control File Options – “P/S 1” and “Custom” Tabs

Invoicing PO/Sub - With Inventory

Invoicing PO/Sub - With Inventory; “Inventory” Tab

Change Orders Difference between modifying purchase order vs. entering change orders How to handle invoicing against change orders 3

Change Order to PO/Sub

PO/Sub Genie Understanding the Genie Basic design tips Entering and printing PO/Subs using custom formats 4

PO/Sub Genie

PO/Sub Reporting PO/Sub Reports Job Costing Reporting 5

PO/Sub Reports

PO/Sub Status

PO/Sub Detail – Drilldown from Sub Status

Job Costing Reports

Job History Detail Report

J/C Activity Reports - Canned

J/C Activity – Custom Reports

Executive Dashboard Reports

Executive Dashboard Report Detail

Thank You!