Property Control Loren Cook Alice Seavers Jill Escue Charles Vale Ella Ginn

 Overview of Property Control  Capturing Equipment Transactions  Managing Your Inventory  Annual Physical Inventory

 Administration of the provisions of the State of Illinois Property Control Act, especially as it relates to items of equipment  Capture Equipment Transactions  Tag Equipment & Record in AIS  Manage Equipment Records  Facilitate the Annual Physical Inventory

Property Control Library Books Purchase Orders Gifts Foundation Livestock Pcard

 Blue Tag Non High-Theft Between $100 - $ Mailed to Departments  Silver Barcode Tag High-Theft $500 and up Applied by Property Control

 Alert Property Control of a Purchase  Urgent vs Not Urgent  Require Either PO Number Issued by Procurement Serv. P-Card Transaction ID  Building & Room Required  Item Description & Qty.

 Correct Object Code  Required Fields Equip Price Per Unit Equip Num of Units Equip Bldg & Room Num Assign to Unit Num Equip Purchasing Num Equipment Serial Num Equipment Make-Model  Transaction Notes (3000 Characters)

LoansTransfers SurplusDeletions

 Required for Equipment Leaving Campus  Renewed Annually in May  Best Practice for Laptops & Tablets  Complete All Fields Borrower Information Purpose of Loan  Signed by Unit Officer or 1 Level Up if Unit Officer is Borrower

 Transfer to Another Department  Signatures by Both Sending and Receiving  , Fax, or Campus Mail

 Transfer to Surplus Property  2 Laborers 1 Truck  Operating On A Building Cycle

 Remove Items from Inventory  Pre-approval Required  Trade-In on PO Only  Lost or Stolen Only Done After Inventory

 Annual Physical Inventory  ed After All December Transactions Have Been Updated  Inventory Listing  Annual Inventory and Location Certification

 Identify Your Space  Go Room-by-Room  Record ALL Tag Numbers Including Those Not On Your Inventory  Compare to Inventory Listing  Search for Missing Items

 Barcode Tags Majority of Tagged Items  Blue Tags Not Inventoried  Metal Tags Numbers Below Approx on Inventory Most Are On Items That Could Not Be Retagged

 Report Results  Location Certification Signed by Unit Officer  Inventory Listing Location Changes Additional Items Notes  Transfers & Deletions

Follow Purchasing Rules Manage Your Inventory Take A Thorough Inventory Stewardship of the University’s Equipment