2010 Procurement Forum Albany, NY May 19 & 20,2010

Establishing a Sustainability and Green Procurement Program for the State of New York 2010 Procurement Forum Albany, NY May 19 & 20,2010

Jaime Roth, Esq. Office Of General Services Audra Herman Office Of General Services Kathryn Macri Environmental Facilities Corporation Presenters

Goals EO 4 specifies that each affected entity must develop a sustainability and environmental stewardship program, including green procurement. The program must include specific projects and programs designed to reduce the public health and environmental impacts of the activities and operations for the agency or authority. In a Nutshell

Executive Order 4 Applies to all - state agencies, departments, offices, boards, commissions public authority public benefit corporations a majority of whose members are appointed by the Governor WHO?

EVERYONE Green Procurement and Sustainable Practices make sense for everyone, whether or not they are bound by the Executive Order

Read All About It! OGS EO4 Website Executive Order 4 Webpage.htm Executive Order No. 4

How?

Government purchasing is the most important force in the entire global economy. Government purchasing represents 20 percent of the annual Gross National Product. It is very structured. It influences others. With Purchasing Power HOW?

EO 4 Procurement Directive Interagency Committee annually identifies: 3 priority categories of commodities, services or technologies. 12 priority items within each category Specifications developed to be used for the issuance of new contracts and new solicitations and for procurement under existing contracts UNLESS an exception applies. Lists created that are made up of priority commodities, services and technology that are available under existing procurement arrangements that satisfy the requirements of this order. Driving the Market

What is Green Purchasing? Purchasing products and services that have a reduced negative impact or increased positive impact on the environment and human health compared to traditional products. Save money Reduce resource use Reduce Waste WHAT?

Criteria for Green Purchasing Toxin Avoidance for the protection of public health & the environment, including children Pollution Prevention – emissions Content - made from a sustainable resource or recycled material Energy Efficiency and Water Conservation End of Life Provisions – take-backs, recycling WHAT?

Other Considerations Third Party Certifications Manufacturer Disclosures Innovative Packaging Encouragements WHAT?

Lifecycle Perspective

Paper Directive Affected entities are directed to purchase copy paper and janitorial paper and other paper supplies that are: Composed of 100% post- consumer recycled content and process chlorine free.

Paper Directive All agencies are directed to print all publications on 100% post- consumer recycled paper. Non-recycled content shall be derived from a sustainably- managed renewable resource to the extent practicable, unless the cost of the product is not competitive.

EO 4 Recycled Paper Contracts Recycled Copy Paper (Truckload Lots) - Group Award Number RS (Item 1) 100% post consumer recycled content, processed chlorine free Recycled Copy Paper (less than truckload lots) Group Award Number RS (Items 1-4) 100% post consumer recycle content, processed chlorine free

Recycled Janitorial Paper Contracts While not yet 100% post-consumer, these contracts come close to meeting the EO: Facial Tissue - Group – Award RS 100% recycled, 95% postconsumer content, Processed Chlorine Free (PCF) (pre-dated EO4) Napkins – Group – Award RS 100% recycled 70% postconsumer content, PCF (pre-dated EO4) Toilet Paper – Group – Award RS 100% recycled, 20% postconsumer, PCF

Form, Function and Utility Does the product or service meet either agency specifications or industry standards which may be applicable? Are deviations from specifications minor? Will the product or service suffice, or substantially meet the minimum agency requirements for function and performance? Are start-up lead times and performance standards reasonable, necessary and within accepted commercial practices?

Green ALL Purchases Choose EO4 compliant products or the greenest alternative from: 1)Preferred Source 2)OGS State Contracts 3)Open Market

Beware of Greenwashing! Eco-safe Environmentally friendly Earth friendly Earth smart Environmentally safe Environmentally preferable Essentially non-toxic Practically non-toxic Made with non-toxic ingredients Degradable Biodegradable Compostable Environmentally safe CFC-free Ozone friendly Recyclable

Category I - Electronic/Appliances –Desktop Computers –Lap Top Computers - Room Air Conditioning –Refrigerators –Washers – Domestic –Washers – Commercial –Dishwashers Domestic –Dishwashers Commercial

Category II - Transportation –Traffic Safety Equipment –Passenger Vehicles –Engine Block Heaters –Re-refined Motor Oil –Re-refined Hydraulic Oil –Traffic Message Boards

Category III - Office & Building Operations -Printing -Ink -Drinking Water Fountains -Pest Management -Recyclables Collection and Disposal (service) -Turf Management -New York State Office of General Services - Executive Order 4New York State Office of General Services - Executive Order 4

Executive Order No. 4 Compliant Contracts Recycled Copy Paper (truckload lots) Recycled Copy Paper (less than truckload lots) 2009 Aggregate Computer Purchase – Desktop and Laptop Computers Commercial Clothes Washers Domestic Clothes Washer Passenger Cars Alternative Fuel Vehicles Electric Vehicles Hydraulic Oil Motor Oil Traffic Safety Product

2009 Aggregate Computer Purchase EPEAT* Gold – The highest standard for green specifications – PLUS seven Driving the market to higher standards Savings realized through purchasing power environmental benefits calculator quantifies impact *(Electronic Product Environmental Assessment Tool) Model Procurement

Environmental Impacts of the Aggregate Computer Purchase Environmental Benefits2007 EPEAT TM PurchasesProjected 2008 EPEAT TM Purchases Reductions InHow Much?Equivalent ToHow Much?Equivalent To Energy usage155.8 million kWh Electricity to power 13,738 U.S. households for a year177.3 million kWh Electricity to 15,637 power U.S. households for a year Greenhouse gas emissions12,230 MTCE Removing 9,707 passenger cars from the road for a year13,155 MTCE Removing 10,440 passenger cars from the road for a year Primary materials million kg / 278,500 MT 2,158,922 Refrigerators million kg / 284,700 MT 2,207,188 Refrigerators Hazardous waste462,574 kg231,287 bricks482,222 kg241,110 bricks Toxic materials, including lead & mercury12,737 kg6,368 bricks13,314 kg6,657 bricks

Other Environmentally Preferable Contracts pdfdocs/EnergyRecycled.pdf

Preferred Sources Commodities available in the form, function and utility required by affected entities must be purchased from preferred sources in the following prioritized order: Department of Correctional Services’ Correctional Industries Program. (CORCRAFT) Approved, charitable, non-profit making agencies for the blind; (Industries for the Blind of NYS) Equal priority to approved, charitable, non-profit-making agencies for the severely disabled, qualified special employment programs for mentally ill persons, and qualified veterans’ workshops. (NYS Industries for the Disabled)

Reporting Directive Keep track of your Green Purchasing August 1, 2010 Affected entities are required to report their progress

Jaime Roth, Esq. Office Of General Services Audra Herman Office Of General Services Kathryn Macri Environmental Facilities Corporation Questions