EMS Implementation at Cranfield University EAUC Conference 1 st April 2009 Alan Fowler (Principal, ENVIRON) Roger Richards (SHE Manager, Cranfield University)

Workshop structure  Presentation -What is an EMS? -Why implement an EMS? -The implementation process at Cranfield -Key challenges -Tips for Success  Structured discussion -EMS uptake and perceived benefits -Barriers to EMS implementation -Practical examples of how an EMS can improve environmental performance

What is EMS?  A structured framework for delivering continual improvement in environmental performance  ISO structure -Policy -Planning -Implementation and operation -Checking -Management review  A journey, not a destination

Why did Cranfield University Implement an EMS?  Environmental Benefits -Reduce waste and emissions -Avoid accidents and incidents -Environmental risks are better managed  Business Benefits -Greater compliance assurance, fewer regulatory inspections -Risk reduction (e.g. spills / leaks) -Enhanced stakeholder reputation (attract students & funding) -Cost savings (e.g. materials, waste, energy)  Other Benefits -Provides research opportunities -Allows staff and students to contribute directly to improved environmental performance -Encourages better teamwork between Schools and Services

The EMS implementation journey  Timetable -Initial gap analysis at Cranfield and Shrivenham in Silsoe certification to ISO in Cranfield campus EMS implementation launch in January Certification achieved in March 2009  Approach -Consultants worked in partnership with a Cranfield team -Regular senior management reviews and participation -Transfer of knowledge via training, workshops and teamwork -Engendered ownership and designed the system so the university could maintain it itself  Scope -Academic Schools (Faculties) as well as Estates and Site Services (i.e. staff and students -Future rollout to other Schools and Services at Cranfield campus

Key challenges  Complex organisation -Many different levels of autonomy, including academic and university management -Four Schools with a wide range of activities (e.g. labs and industrial scale research units) -Large area -Many tenants -Accommodation -Complex infrastructure (sewage treatment works, district heating system, waste management facilities, chemical storage facilities)  Limited resources -Personnel very busy with other initiatives -Estates personnel overstretched -University needs value for money  Aggressive schedule

Tips for Success  Secure management commitment ASAP  Set a realistic deadline (12-18 months)  Measure and report on progress  Focus on practical benefits rather than create a paper chase  Tailor system to your requirements  Consider external help for key system elements, but keep ownership -Aspects and impacts -Compliance assessment -Training  Use a good certifier with relevant experience

Any questions?

Workshop

EMS uptake  Which organisations here have an EMS?  Which organisations are considering implementing one?  Why has your organisation decided to implement an EMS? -Which model (e.g. ISO 14001, EMAS, Acorn / BS 8555)?  Have you, or do you intend to, achieve certification to ISO 14001? -Why? -What are the benefits of certification?  Has your organisation decided not to implement an EMS or pursue certification? -Why?

Barriers to EMS Implementation  Have you encountered barriers to EMS implementation?  What are they?  How can you overcome them?

How can an EMS improve environmental performance?  For each of the following examples: -Does the photo illustrate good or bad practice? -What are the environmental risks / issues? -What improvements could be made? -How can an EMS help us manage these issues?

Chemical storage

Oil storage tank

Chemical storage

Car washing on campus

Housekeeping