Vanderbilt University Medical Center Cbord – Nutrition System Upgrade August 29, 2003 David Miller, Laura Klepper, Sally Allen, Noah Beverly, Randy Bates

Vanderbilt University Medical Center Agenda  Project Overview  Production System – Post Upgrade  Critical Success Factors  Timeline  Concerns  Next Steps  Questions/Concerns Page 2

Vanderbilt University Medical Center Project Overview  System Upgrade from DOS to Windows platform  Will provide the capability to track more than 2000 beds, thus allowing use in Vanderbilt Children’s Hospital.  Will provide trailer record detailing the Total Number of Transactions, QTY per Transaction, and Total QTY on the Charge Interface File, thus satisfying audit standards and automated validation. Page 3

Vanderbilt University Medical Center Production System – Post Upgrade Page 4

Vanderbilt University Medical Center Critical Success Factors  * System ready to service Vanderbilt Children’s Hospital (VCH ), including VCH testing.  * Uninterrupted capture of charges. Page 5

Vanderbilt University Medical Center Timeline  Onsite Vendor Installation and Testing:  August 26 th, 27 th and 28 th  ADT Testing:  August 19 th, 20 th and 21 st  Charge Testing:  August 26 th through August 29 th  Staff Training:  September 16 th, 17 th, 18 th, 19 th, 22 nd, 23 rd, 25 th and 26 th  Children’s Hospital Testing:  Last part of September  Go-Live:  October 8 th Page 6

Vanderbilt University Medical Center Concerns  Completion of Test Environment for Future Upgrades  The Windows Cbord application does not support tube feeds or oral supplements, only diet orders. It also does not contain a hold/review queue. Because of these limitations, we will now need to manually load Patient Nutrition Orders into the Cbord Database (instead of utilizing the WIZ interface).  Disaster Recovery Plan  Room Service Module go-live towards end of November - very close to Children’s Hospital go-live of Dec. 5 th. The risks have been addressed with Nutritional Services and they are aware and conscious of the situation. Page 7

Vanderbilt University Medical Center Next Steps  Work with Cbord to obtain a date for customization work to eliminate manual entry of orders.  Test Environment completed by September 15 th  Gain agreement and complete the Disaster Recovery Plan by September 19 th Page 8

Vanderbilt University Medical Center Questions/Concerns Page 9