GET 236: E NTERPRISE DATA ANALYSIS : TOOLS AND TECHNIQUES W EEK 04: F ORMATTING AND F UNCTIONS

W EEK 04 A GENDA Week 03 Recap Homework Review Manipulate data and create new fields based on sections of the existing data. 06: Text Functions 07: Dates and Date Functions 13: Time and Time Functions 20: Count Functions 21: Sum / Average Functions

W EEK 03 RECAP Importing Files Text: Fixed Width or Delimited From the web Validating data using the Data Validation button Filtering and Sorting data Removing Duplicates Revisits Freeze Pane Text to Column

HW 01 HW 01 tested your understanding of week 03, specifically the following: Import tab Import a text file, use general vs. text and articulate the importance Writing skills and clearly stating your thoughts Validation tab Data validation usage, ability to read directions, ability to think outside the box Unique tab Use the remove duplicate command and filter data Analysis tab Ability to think outside the box and use math to make decisions

Q UESTIONS ?

T EXT F UNCTIONS FunctionEnglish LEFT, RIGHT, MIDTaking a piece of what has been provided TRIMRemove spaces before and after LENDetermine the length of the text within a field. Answer is a number FIND, SEARCHReturns the location at or after what you want to look for. Answer is a number. FIND is case sensitive, SEARCH is not REPTRepeat a text so many times

T EXT F UNCTIONS – C ONT. FunctionEnglish CONCATENATECombine multiple cells (up to 30) REPLACEReplace old text with new text VALUEConverts text to number Text is LEFT justified and value is RIGHT justified UPPER, LOWERChanges the case of the text CHARConverts a number to a character

T EXT F UNCTIONS – E XAMPLES Tab: “01 – Text” Commands used: FIND, LEFT, LEN, TRIM, MID UPPER, LOWER, PROPER SEARCH VS FIND Text To Columns, CONCATENATE Added my own information to show: FIND, LEFT, MID, RIGHT VALUE

D ATES AND D ATE F UNCTIONS =TODAY() Automatically enters today’s date into that cell Useful for an “as of” date Can + - dates, just be careful about adding values and what that means (are you adding days, months, years, did it work?) Useful Functions: YEAR() MONTH()

D ATES AND D ATE F UNCTIONS – C ONT. Format Cells – Date Other Functions: WORKDAY NETWORKDAYS DATEDIF Turn into date: =DATE(year, month, date) Day of week: =WEEKDAY(date, length)

T IME AND T IME F UNCTIONS When Excel computes differences in times, the result displayed depends on the format used in the cell. =NOW() gives today’s date and time Other Functions: TIME TIMEVALUE HOUR, MINUTE, SECOND

C OUNT F UNCTIONS FunctionCounts… COUNTNumber of cells (in a range of numbers) COUNTANumber of nonblank cells COUNTBLANKNumber of blank cells COUNTIFCount all the entries in one column (or row) that match criteria that is dependent on another column (or row) COUNTIFSSimilar to above, but can use multiple criterion and criterion ranges

S UM / A VERAGE F UNCTIONS FunctionCounts… SUMFind the sum of cells in a range SUMIFSum all the entries in one column (or row) that match criteria that is dependent on another column (or row) SUMIFSSimilar to above, but can use multiple criterion and criterion ranges AVERAGEFind the average of cells in a range AVERAGEIFFinds the average for the cells specified by a given condition or criteria AVERAGEIFSSimilar to above, but can use multiple criterion and criterion ranges

COUNT / SUM F UNCTIONS – E XAMPLES Tab: “03 – Count” MID or MID and FIND Copy / Paste Special Remove Duplicates COUNT IF VALUE Tab: “04 – Sum” Remove Duplicates COUNT IF, SUM IF

Q UESTIONS ?

N EXT C LASS : W EEK 05 Assignment 02 tests your understanding on this lesson. This is due prior to the start of class for full credit. Lookup and Business Functions 03: Lookup Functions 12: If Statements 08: Net Present Value 09: Internal Rate of Return 10: More Excel Financial Functions Quiz will be at the END of class, covering ALL material on weeks 03 and 04